Open CSV in Excel: Difference between revisions

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Therefore check carefully the result in Excel before sharing the export result with others. This page describes a word around for this Excel behaviour.}}
Therefore check carefully the result in Excel before sharing the export result with others. This page describes a word around for this Excel behaviour.}}


Export
<ol>
Open a new Excel file
<li>[[Export Search Result]].</li>
Open the .CSV file with a text editor e.g. Notepad++
<li>Open a new Excel file.</li>
Copy
<li>Open the CSV file with a text editor e.g. Notepad++.</li>
Select cell A1
[[Image:Csv copy text.png|500px|center]]
 
<div align="center">
Method 1
'' Copy '''all''' text''
Click on Paste button
</div>
Select ''Use Text Import Wizard"
<li>Copy all rows with Ctrl+A.</li>
 
<li>Switch back to Excel and click in cell A1.</li>
Method 2
Paste into Excel
Select column A
Use function ''Text to columns'' on Data ribbon.


<li>Open the Text import wizard by one of following methods:
[[Image:Csv paste method.png|175px|center]]
<div align="center">
'' Paste method''
</div>
: '''Paste method'''
<ol type="1">
<li>Click on lower part of the Paste button.</li>
<li>Select ''Use Text Import Wizard'' in the drop-down menu.</li>
</ol>
: '''Text to Columns method'''
<ol type="1">
<li>Paste into Excel with Ctrl+V.</li>
<li>Select column A.</li>
[[Image:Csv text to columns method.png|500px|center]]
<div align="center">
'' Text to Columns method''
</div>
<li>Use function ''Text to columns'' on Data ribbon.</li>
</ol>
Same steps
Same steps


The wizard starts
<li>The wizard starts
Click '''Next'''
[[Image:.png|500px|center]]
Change ''Delimiters'' to '''Comma'''
<div align="center">
Click '''Next'''
'' Country ''
Change ''Column data format'' to ''Text'' and verify that the format is set
</div>
Click '''Finish'''
<li>Click '''Next'''
Save as xlsx
<li>Change ''Delimiters'' to '''Comma'''
Close and open the file in order to verify that the data still has the correct format
[[Image:.png|500px|center]]
<div align="center">
'' Country ''
</div>
<li>Click '''Next'''
<li>Change ''Column data format'' to ''Text'' and verify that the format is set
[[Image:.png|500px|center]]
<div align="center">
'' Country ''
</div>
<li>Click '''Finish'''
<li>Save as xlsx
<li>Close and open the file in order to verify that the data still has the correct format
</ol>
{{NavBox Technical Notes}}
{{NavBox Technical Notes}}
[[Category:NAA]]
[[Category:NAA]]

Revision as of 13:31, 5 April 2015

When you open the CSV file in Excel, Excel will automatically interpret data like 1-10 as 10-Jan.

Therefore check carefully the result in Excel before sharing the export result with others. This page describes a word around for this Excel behaviour.

  1. Export Search Result.
  2. Open a new Excel file.
  3. Open the CSV file with a text editor e.g. Notepad++.
  4. Copy all text

  5. Copy all rows with Ctrl+A.
  6. Switch back to Excel and click in cell A1.
  7. Open the Text import wizard by one of following methods:

    Paste method

    Paste method
    1. Click on lower part of the Paste button.
    2. Select Use Text Import Wizard in the drop-down menu.
    Text to Columns method
    1. Paste into Excel with Ctrl+V.
    2. Select column A.
    3. Text to Columns method

    4. Use function Text to columns on Data ribbon.

    Same steps

  8. The wizard starts
    File:.png

    Country

  9. Click Next
  10. Change Delimiters to Comma
    File:.png

    Country

  11. Click Next
  12. Change Column data format to Text and verify that the format is set
    File:.png

    Country

  13. Click Finish
  14. Save as xlsx
  15. Close and open the file in order to verify that the data still has the correct format

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