Using Data Entry Forms

Data entry is performed by completing data entry form templates.

Data entry form templates can present different data entry formats: alphanumeric or numeric-only fields, multiple or single-select lists and widgets, which contain standardised information that can automatically be displayed on the data entry form template.

Once completed, a data entry form is ready to be saved or submitted for approval.

Your data entry form templates have been designed by your IMSMA administrator. Follow your local SOP or contact your IMSMA administrator for guidance on data entry formats.

How To
Data Entry Forms Use the Data Entry Form Editor Window

Open a Data Entry Form Template

1. Choose Data Entry > Data Entry Forms > Add Data Entry Forms...
2. Select the data entry form template of your choice and click OK.
3. On forms that have Organisation, click to select an organisation on the Data Entry Form Editor.



4. On forms that have a Place, click to select a place on the Data Entry Form Editor.



5. On forms that have an Ordnance, click to select explosive ordnance on the Data Entry Form Editor.



To add a quantity, enter the value in the Quantity column.



To remove explosive ordnance from your data entry form template, select the row and click .

On activity templates, the explosive ordnance widget presents additional fields.



6. On forms that have Points and Polygons, click to enter Points, Polygons, and Polylines with the geodata widget. A description of when to use the different point types may be find here.


File:Geographic Coordinates.png

To add single points, click .

The Point window displays.

To add polygon/polyline points click .



Enter points of polygons or polylines in the order they should be drawn in. Indicate the sequence in the Point No. field.

To retrieve geographic coordinates from your map, click on the Point and Polygon/Polyline List window. The following toolbar displays. See Draw on the Map to Specify Geographic Coordinates for more information.



Geographic coordinates that are drawn on the map will use the coordinate system and format that is specified in the Point and Polygon/Polyline List window even if the map is projected to another coordinate system and/or format.

To import polygons and polylines from an Excel spreadsheet or Shapefile, click . See Import Geospatial Data from Excel and Import Geospatial Data from Shapefile for more information.

Ensure that the spreadsheet displays the following columns and data.

Entering Data into the Data Entry Form Template

Text fields take alphanumeric values. Numeric fields take numeric values only.

Click to generate an ID number.

Click to select a date.

On forms that have a Country, click to select a country structure area.

Adding Attachments to the Data Entry Form Template

File:Click Add 2.png
1. Click to upload a new attachment

Saving the Data Entry Form Template

1. Click Save.

The data entry form is added to the Workbench with a status of Saved.

Submitting the Data Entry Form Template

1. Click Submit.

The data entry form is added to the Workbench with a status of Submitted.