Difference between revisions of "Using Data Entry Forms"

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[[File:Quantity.png|440px|]]
 
[[File:Quantity.png|440px|]]
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{{note| To remove explosive ordnance from your data entry form template, select the row and click.  [[File:Remove.png|20px|<span title=""></span>]]}}
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[[File:Remove Explosive.png|440px|]]
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{{note| To remove explosive ordnance from your data entry form template, select the row and click [[File:Remove.png|20px|<span title=""></span>]].  On activity templates, the explosive ordnance widget presents additional fields.}}
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[[File:Additional Fields.png|440px|]]
  
 
<li>On forms that have Points and Polygons, click [[File:Pencil.png|20px|<span title=""></span>]] to enter Points, Polygons, and Polylines on the Data Entry Form Editor.</li>
 
<li>On forms that have Points and Polygons, click [[File:Pencil.png|20px|<span title=""></span>]] to enter Points, Polygons, and Polylines on the Data Entry Form Editor.</li>
  
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Then click [[File:Select an Explosive.png|20px|<span title=""></span>]] to add a Point.
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Click [[File:Pencil.png|20px|<span title=""></span>]] to enter geographic coordinates.
  
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[[File:Options.png|440px|]]
 
  
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::*To add polygon/polyline points click [[File:Select an Explosive.png|20px|<span title=""></span>]].
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[[File:Geographic Coordinates.png|440px|]]
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[[File:Polyline Points.png|440px|]]
 
  
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[[File:Polyline Points 2.png|440px|]]
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To add single points, click [[File:Select an Explosive.png|20px|<span title=""></span>]].
  
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[[File:Add Point.png|440px|]]
  
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>Click [[File:Pencil.png|20px|<span title=""></span>]]  to enter geographic coordinates.
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The Point window displays.
  
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[[File:Options.png|440px|]]
  
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[[File:Geographic Coordinates.png|440px|]]
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To add polygon/polyline points click [[File:Select an Explosive.png|20px|<span title=""></span>]].
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[[File:Polyline Points.png|440px|]]
  
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[[File:Polyline Points 2.png|440px|]]
  
  
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::*To add single points, click [[File:Select an Explosive.png|20px|<span title=""></span>]].
 
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[[File:Add Point.png|440px|]]
 
  
 
{{note| See the Point window on this page for help entering information in the window.}}
 
{{note| See the Point window on this page for help entering information in the window.}}
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{{warning| Enter points of polygons or polylines in the order they should be drawn in. Indicate the sequence in the Point No. field.}}
 
{{warning| Enter points of polygons or polylines in the order they should be drawn in. Indicate the sequence in the Point No. field.}}
  
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::*To retrieve geographic coordinates from your map, click [[File:Retrieve.png|20px|<span title=""></span>]]
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To retrieve geographic coordinates from your map, click [[File:Retrieve.png|20px|<span title=""></span>]]
  
 
[[File:Retrieve 2.png|440px|]]
 
[[File:Retrieve 2.png|440px|]]
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[[File:WGS84.png|440px|]]
 
[[File:WGS84.png|440px|]]
  
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::*To import polygons and polylines from an Excel spreadsheet, click [[File:Import.png|20px|<span title=""></span>]].
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To import polygons and polylines from an Excel spreadsheet, click [[File:Import.png|20px|<span title=""></span>]].
  
 
{{note| Ensure that the spreadsheet displays the following columns and data.  
 
{{note| Ensure that the spreadsheet displays the following columns and data.  
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{{note| Text fields take alphanumeric values. Numeric fields take numeric values only.}}
 
{{note| Text fields take alphanumeric values. Numeric fields take numeric values only.}}
  
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>Click [[File:Generate ID Number.png|20px|<span title=""></span>]] to generate an ID number.
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Click [[File:Generate ID Number.png|20px|<span title=""></span>]] to generate an ID number.
  
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>Click [[File:Select_a_Date.png|20px|<span title=""></span>]] to select a date.
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Click [[File:Select_a_Date.png|20px|<span title=""></span>]] to select a date.
  
 
[[File:Calendar.png|340px|]]
 
[[File:Calendar.png|340px|]]
  
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>Click [[File:CSA.png|20px|<span title=""></span>]] to select a country structure area.
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On forms that have a Country, click [[File:CSA.png|20px|<span title=""></span>]] to select a country structure area.
  
 
[[File:CSA2.png|340px|]]
 
[[File:CSA2.png|340px|]]
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{{note| To remove explosive ordnance from your data entry form template, select the row and click.  [[File:Remove.png|20px|<span title=""></span>]]}}
 
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[[File:Remove Explosive.png|440px|]]
 
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{{note| To remove explosive ordnance from your data entry form template, select the row and click [[File:Remove.png|20px|<span title=""></span>]].  On activity templates, the explosive ordnance widget presents additional fields.}}
 
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[[File:Additional Fields.png|440px|]]
 
  
  
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[[File:Save.png|440px|]]
 
[[File:Save.png|440px|]]
  
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{{note| The data entry form is added to the Workbench with a status of Needs Completion.  [[File:Needs Completion.png|440px|]]}}
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{{note| The data entry form is added to the Workbench with a status of Saved.  [[File:Needs Completion.png|440px|]]}}
  
 
===Submitting the Data Entry Form Template===__NOEDITSECTION__
 
===Submitting the Data Entry Form Template===__NOEDITSECTION__
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[[File:Submit.png|440px|]]
 
[[File:Submit.png|440px|]]
  
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{{note| The data entry form is added to the Workbench with a status of Needs Approval. [[File:Needs Approval.png|440px|]]}}
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{{note| The data entry form is added to the Workbench with a status of Submitted. [[File:Needs Approval.png|440px|]]}}
  
 
{{NavBox Working with IMSMA}}
 
{{NavBox Working with IMSMA}}
  
 
[[Category:CRI]]
 
[[Category:CRI]]

Revision as of 19:52, 13 January 2014

Data entry is performed by completing data entry form templates.

Data entry form templates can present different data entry formats: alphanumeric or numeric-only fields, multiple or single-select lists and widgets, which contain standardised information that can automatically be displayed on the data entry form template.

Once completed, a data entry form is ready to be saved or submitted for approval.

Your data entry form templates have been designed by your IMSMA administrator. Follow your local SOP or contact your IMSMA administrator for guidance on data entry formats.


How To

Open a Data Entry Form Template

  1. Choose Data Entry > Data Entry Forms > Add Data Entry Forms...

    2. File:Test.png

  2. Select the data entry form template of your choice and click OK.

    3. File:Select Template.png

  3. On forms that have Organisation, click to select an organisation on the Data Entry Form Editor.

    4. Select an Organization 2.png

  4. On forms that have a Place, click to select a place on the Data Entry Form Editor.

    5. Select a Place 2.png

  5. On forms that have an Ordnance, click File:Select an Explosive.png to select explosive ordnance on the Data Entry Form Editor.

    6. Select an Explosive 2.png

    Note.jpg To add a quantity, enter the value in the Quantity column.

    Quantity.png

    Note.jpg To remove explosive ordnance from your data entry form template, select the row and click. File:Remove.png

    File:Remove Explosive.png

    Note.jpg To remove explosive ordnance from your data entry form template, select the row and click File:Remove.png. On activity templates, the explosive ordnance widget presents additional fields.

    Additional Fields.png

  6. On forms that have Points and Polygons, click File:Pencil.png to enter Points, Polygons, and Polylines on the Data Entry Form Editor.

    7. Click File:Pencil.png to enter geographic coordinates.


    File:Geographic Coordinates.png

    To add single points, click File:Select an Explosive.png.

    File:Add Point.png

    The Point window displays.

    File:Options.png

    To add polygon/polyline points click File:Select an Explosive.png.

    File:Polyline Points.png

    Polyline Points 2.png


    Note.jpg See the Point window on this page for help entering information in the window.
    Warning.jpg Enter points of polygons or polylines in the order they should be drawn in. Indicate the sequence in the Point No. field.

    To retrieve geographic coordinates from your map, click File:Retrieve.png

    Retrieve 2.png

    Warning.jpg Geographic coordinates that are retrieved from the map are stored in WGS84 decimal degrees format.

    File:WGS84.png

    To import polygons and polylines from an Excel spreadsheet, click .

    Note.jpg Ensure that the spreadsheet displays the following columns and data.

    File:Spreadsheet Display.png


Entering Data into the Data Entry Form Template

Note.jpg Text fields take alphanumeric values. Numeric fields take numeric values only.

Click to generate an ID number.

Click to select a date.

Calendar.png

On forms that have a Country, click to select a country structure area.

File:CSA2.png


Adding Attachments to the Data Entry Form Template

    File:Click Add 2.png
  1. Click to upload a new attachment

    2. For more information see Manage Data Entry Form Attachments.

Saving the Data Entry Form Template

  1. Click Save.

File:Save.png

Note.jpg The data entry form is added to the Workbench with a status of Saved. Needs Completion.png

Submitting the Data Entry Form Template

  1. Click Submit.

File:Submit.png

Note.jpg The data entry form is added to the Workbench with a status of Submitted. Needs Approval.png
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