Difference between revisions of "Using Data Entry Forms"

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(Version 6.0)
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<ol>
 
<ol>
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<li>Choose Data Entry > Data Entry Forms > Add Data Entry Form...</li>
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<li>Choose Data Entry > Data Entry Forms > Add Data Entry Forms...</li>
  
 
[[File:Test.png|440px|]]
 
[[File:Test.png|440px|]]
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[[File:Select Template.png|440px|]]
 
[[File:Select Template.png|440px|]]
  
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<li>Click [[File:Select and Organisation.png|20px|<span title=""></span>]] to select an organisation on the Data Entry Form Editor.</li>
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<li>On forms that have Organisation, click [[File:Select and Organisation.png|20px|<span title=""></span>]] to select an organisation on the Data Entry Form Editor.</li>
  
 
[[File:Select an Organization 2.png|440px|]]
 
[[File:Select an Organization 2.png|440px|]]
  
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<li>Click [[File:Select a Place.png|20px|<span title=""></span>]] to select a place on the Data Entry Form Editor.</li>
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<li>On forms that have a Place, click [[File:Select a Place.png|20px|<span title=""></span>]] to select a place on the Data Entry Form Editor.</li>
  
 
[[File:Select a Place 2.png|440px|]]
 
[[File:Select a Place 2.png|440px|]]
  
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<li>Click [[File:Select an Explosive.png|20px|<span title=""></span>]]  to select explosive ordnance on the Data Entry Form Editor.</li>
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<li>On forms that have an Ordnance, click [[File:Select an Explosive.png|20px|<span title=""></span>]]  to select explosive ordnance on the Data Entry Form Editor.</li>
 
    
 
    
 
[[File:Select an Explosive 2.png|440px|]]
 
[[File:Select an Explosive 2.png|440px|]]
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[[File:Quantity.png|440px|]]
 
[[File:Quantity.png|440px|]]
  
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<li>Click [[File:Pencil.png|20px|<span title=""></span>]] to enter Points, Polygons, and Polylines on the Data Entry Form Editor.</li>
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<li>On forms that have Points and Polygons, click [[File:Pencil.png|20px|<span title=""></span>]] to enter Points, Polygons, and Polylines on the Data Entry Form Editor.</li>
  
 
Then click [[File:Select an Explosive.png|20px|<span title=""></span>]] to add a Point.
 
Then click [[File:Select an Explosive.png|20px|<span title=""></span>]] to add a Point.

Revision as of 18:52, 13 January 2014

Data entry is performed by completing data entry form templates.

Data entry form templates can present different data entry formats: alphanumeric or numeric-only fields, multiple or single-select lists and widgets, which contain standardised information that can automatically be displayed on the data entry form template.

Once completed, a data entry form is ready to be saved or submitted for approval.

Your data entry form templates have been designed by your IMSMA administrator. Follow your local SOP or contact your IMSMA administrator for guidance on data entry formats.


How To

Open a Data Entry Form Template

  1. Choose Data Entry > Data Entry Forms > Add Data Entry Forms...

    2. File:Test.png

  2. Select the data entry form template of your choice and click OK.

    3. File:Select Template.png

  3. On forms that have Organisation, click to select an organisation on the Data Entry Form Editor.

    4. Select an Organization 2.png

  4. On forms that have a Place, click to select a place on the Data Entry Form Editor.

    5. Select a Place 2.png

  5. On forms that have an Ordnance, click File:Select an Explosive.png to select explosive ordnance on the Data Entry Form Editor.

    6. Select an Explosive 2.png

    Note.jpg To add a quantity, enter the value in the Quantity column.

    Quantity.png

  6. On forms that have Points and Polygons, click File:Pencil.png to enter Points, Polygons, and Polylines on the Data Entry Form Editor.

    7. Then click File:Select an Explosive.png to add a Point.

    File:Options.png

    File:Polyline Points.png

    Polyline Points 2.png


    >Click File:Pencil.png to enter geographic coordinates.


    File:Geographic Coordinates.png


    File:Add Point.png

    Note.jpg See the Point window on this page for help entering information in the window.
    Warning.jpg Enter points of polygons or polylines in the order they should be drawn in. Indicate the sequence in the Point No. field.

    Retrieve 2.png

    Warning.jpg Geographic coordinates that are retrieved from the map are stored in WGS84 decimal degrees format.

    File:WGS84.png

    • To import polygons and polylines from an Excel spreadsheet, click .
    Note.jpg Ensure that the spreadsheet displays the following columns and data.

    File:Spreadsheet Display.png


Entering Data into the Data Entry Form Template

Note.jpg Text fields take alphanumeric values. Numeric fields take numeric values only.

>Click to generate an ID number.

>Click to select a date.

Calendar.png

>Click to select a country structure area.

File:CSA2.png

Note.jpg To remove explosive ordnance from your data entry form template, select the row and click. File:Remove.png

File:Remove Explosive.png

Note.jpg To remove explosive ordnance from your data entry form template, select the row and click File:Remove.png. On activity templates, the explosive ordnance widget presents additional fields.

Additional Fields.png


Adding Attachments to the Data Entry Form Template

    File:Click Add 2.png
  1. Click to upload a new attachment

    2. For more information see Manage Data Entry Form Attachments.

Saving the Data Entry Form Template

  1. Click Save.

File:Save.png

Note.jpg The data entry form is added to the Workbench with a status of Needs Completion. Needs Completion.png

Submitting the Data Entry Form Template

  1. Click Submit.

File:Submit.png

Note.jpg The data entry form is added to the Workbench with a status of Needs Approval. Needs Approval.png
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