Using the Tasking Tool in IMSMANG

The tasking tool allows operations staff to create task dossiers by grouping useful information for planning and monitoring a task. The tasking tool includes hazards to be addressed (that is, the objective of the task) and work items such as surveys, clearances, MREs and QMs. Any other related information can be included in the binder.

Depending on local standard operating procedures (SOPs), the tasking tool can be used to manage activities for one hazard or several hazards, or for monitoring a specific organisation that was tasked.

The tasking tool automatically retrieves data from the associated work items to produce statistics. This includes cleared area size, devices found and hours spent.

All the compiled information related to the specified task can be viewed and printed from the task manager or the Task Editor window.

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Viewing Tasks

On the IMSMA Navigation Window

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On an Item's Current View

On the Tasks Window

To access the Task window, select the Data Entry menu, and then select Tasks.

Tasks Window

Filtering the Tasks Displayed

By default, all tasks are listed in the table when the Tasks window is opened. You can limit the tasks displayed in the table by selecting specific filter attributes.

Filtering Tasks

To filter the tasks displayed in the Tasks window:

1. From the Data Entry menu, select Tasks.

The Tasks window displays.

2. Select the attribute on which you would like to apply the filter from the Filter drop-down list. Filter options for tasks include:
• Current Owner – returns tasks owned by the organisation you selected from the list.
• Current Status – returns tasks with the status value that you selected from the list.
• Task ID – returns tasks with a task ID that contains the specified value.
• Task Name – returns tasks with a task name that contains the specified value.
3. Enter or select a value that the selected attribute must be either similar to or contain. Note that the filter is not case-sensitive.
4. Click the Apply button.

Tasks passing the filter are listed in the table.

Adding New Tasks

1. Select Data Entry > Tasks.
2. Click the button.

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Completing General Information Details

Associating Objectives

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The objective refers to a single or to several hazards that have the same task.

1. Select the Objective tab in the Task Editor window.
2. Click the button.
3. Select a hazard.
4. Click Assign.

Associating Work Items

1. Select the Planning & Monitoring tab in the Task Editor window.

2. Click the button.

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Work items can be updates or progress reports, planned or completed hazard reductions or QM or MRE activities reporting on indicators that automatically update the Statistics tab.

3. Enter a work item ID or work item name to enable the OK button.
4. Associate an MA activity field report.
5. Enter general information about the work item.

Viewing Task Statistics

The Statistics tab does not include editable fields. Instead, it compiles metrics from data in the Task Objective and from any IMSMA items associated to the Task. You can use the Statistics tab to monitor useful data such as the status of objectives and work items, and the number and type of each linked IMSMA item.

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After associating new objectives and work items, you can click the Refresh button to refresh the Statistics tab. The most recent time stamp of the data is displayed in the top right corner.

Refreshing the Statistics Tab

Refreshing the Statistics Tab

Viewing Task Status History

The Status History tab displays a list of status updates made to the task. Each time a user changes the status of a task in the Task Editor window, a new record is entered in Task Statuses table. The following information is displayed:

• The status selected at each status update.
• The date of each status update.
• The username of the person who initiated the status update.
• The reason (if provided) for the status update.

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You can click the button to view a summary of each status change including the date, controlling organisation, and a brief reason for the change.

Status History Tab

Adding Related Information

1. Select the Related Information tab in the Task Editor window.
2. Select auxiliary data, a field report item or a task.

Tasks allow you to manage work that is required as part of your mine action process. You can link tasks to standard IMSMA items or to specific areas on the map, assign task objectives and sub-tasks (called work items), and record other work-related information such as start and end dates, available resources, responsible personnel, and status changes.

Adding Geospatial Data

The geospatial data tab allows you to add, edit, delete, or import geospatial shapes (points, polygons, and polylines) associated with the task. As with other similar windows, you can:

• Add shapes either manually or by drawing on the map
• Select any coordinate reference system and format
• Incorporate bearing and distance measurements

For more information, refer to Geospatial Data.

Geospatial Data Tab

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You can disable and hide the geospatial data tab by changing the IMSMA system preferences. Refer to Setting System Preferences.

Editing Tasks

To view and/or change task information:

1. From the Tasks window, select the row associated with the task you would like to view or change.
2. Click the button.
3. Change the information as needed. For more information about editing the various data entry fields, refer to Adding New Tasks.
4. Do one of the following:
• To save the changes you have made to the task, click Save.
• To discard any changes you have made, click Cancel.

Printing a Task Summary

• Click the button in the Task Editor window.

Removing a Task

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Not all tasks can be removed. You cannot remove tasks that contain Objectives or Work Items. However, you can remove tasks that are linked to Related Information.

To remove a task:

1. From the Tasks window, click the row associated with the task you would like to remove.
2. Click the button.

The Verify Deletion window displays.

3. Do one of the following:
• To delete the task, click the Yes button.

The Task is removed.

• To cancel the delete operation, click the No button.