Reconciling and Approving Data in IMSMANG

The Data Entry process is a series of steps to ensure the approval of high-level quality data inside IMSMA^NG. To help achieve this aim, is important to have locally defined standard operating procedures (SOPs) for Data Entry which defines who-does-what and who is responsible for Data 'Verification.

The Data Entry process consists of three major steps:

1. Reconile

2. Data Entry

3. Approve.

The major steps consist in their turn of several subtasks which may be carried out by one or more different persons and/or stakeholders in the Mine Action programme. For data quality purposes, it is important that the data is adequately checked. With multiple permission levels for the Approval, different users can be assigned different permissions, allowing Mine Action Programmes to implement a data-entry workflow that distinguishes between data entry and data verification roles.

The first step of the Data Entry process is the Reconciliation where it is decided if the information received should create a new item or update an existing item. When that is decided then the Data Entry staff known which Action to use.

Data approval is the final step of the Data Entry process. Approved data displays in the items pane.

This sign next to a step is a reminder that you have to refer to your local SOPs to see how this action applies precisely to the reported items taken to the reconciliation process.

The reconciliation process is performed on the reconciliation tab of the completed data entry form. 500px

How To
Access and Use the Workbench Window Reconcile

Newly Reported Items

Assigning a location

1. Select the reported item.
2. Click .

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3. Select Reconcile as New, then click OK.

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4. Select the relevant location from your list.
5. Click Assign.

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6. The selected location appears on the Data Entry Form.

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Linking the reported item to an existing item

1. Select the reported item.
2. Click .

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3. Select the Link to Existing Item option.
4. Click OK.

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5. Choose an option from the Type of Object to Link to drop-down list.
6. Click OK.

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7. Select an item from the list.
8. Click Assign.

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9. Click OK.

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To remove the link or the location assignment, select the linked item or assigned location and click . 500px

Reconciling New Locations

1. Select the reported location, and then click .
2. Select Reconcile as New, and then click OK. Follow the steps in Assigning a location.
3. Click Approve.

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Updating Items

Replacing

1. Select the reported item.
2. Click .

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3. Select the Reconcile as Existing Item option.
4. Click OK.

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5. Select an item from the list.
6. Click Assign.

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7. Select the Replace Existing Item with Data Entry Form Item option.
8. Click OK.

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9. Click Approve.

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Blank fields of the latest data entry form are ignored.

Browse the summary window to see the updated data.

Combining

1. Select the reported item.
2. Click .

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3. Select the Reconcile as existing item option.
4. Click OK.

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5. Select an item from the list.
6. Click Assign.

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7. Select the Combine Existing Item with Data Entry Form Item option.
8. Click OK.

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9. Click Approve.

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Combining aggregates information only for: Geographic coordinates Area size Ordnance Hours spent

Browse the summary window to see the updated data.

Approving from the Workbench

1. Select the data entry form.
2. Click Approve.

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