Searching for Data in IMSMANG: Difference between revisions

Revision as of 17:44, 19 June 2013

Data search can be achieved by running saved searches, using item filters or the search engine.

An item filter (land, activity, accident, etc.) returns a list of all corresponding items that were entered in IMSMANG. The results list can be sorted out by paring down the filter criteria or by picking other column headings.

The search engine allows for search definitions that correspond to more than one criterion and/or criteria node(s). Search definitions can have linked items (activities linked to a land, victims linked to an accident, etc.). A criterion can be defined by paring down its attributes, operators and values.

Searches defined with the search engine can be saved in the search manager.

Running Saved Searches

Choose Search > Search Manager.

File:SfD01.png

Select a saved search and click File:SfD02.png.

File:SfD03.png

	If the Enter Search Prompt Values window displays, enter the search criteria values in the rows marked with a border and click Run.

File:SfD04.png

Using Item Filters

Choose Search and then an item filter.

File:SfD05.png

Applying a filter to the list

File:SfD06.png

Changing the columns that display

File:SfD07.png

File:SfD08.png

	Data Entry Form Audit returns a list of every action taken on data entry forms. File:SfD09.png

Using the Search Engine

Choose Search > Search...

File:SfD10.png

Select a search target.

File:SfD11.png

Select a search condition.

File:SfD12.png

	OR will retrieve data that correspond to at least one of the defined criterion. AND will retrieve data that exactly correspond to all defined criteria.

Define the search criteria.

Click .
Select an attribute from the drop-down list.
Select an operator from the drop-down list.
Enter a value for the attribute.
Click Run to retrieve the search results.

File:SfD13.png

	Some attributes have buttons or widgets that you can click to select an option from a list of corresponding values. File:SfD14.png

	To add additional search criteria, click . To add a new condition to a criteria node, click OR/AND. To move a search criterion or criteria node, Select the criterion or node. Click to move it up or to move it down. To delete a search criterion or criteria node, Select the criterion or node. Click . File:SfD15.png

Saving a Search Definition

Enter a name.
Enter a description.
Click Save.

File:SfD16.png

	Selecting the Prompt checkbox enables you to select other value options when running saved searches.

Printing and Exporting Search Results

Search Results window

File:SfD17.png

Replacing the item records in the Items pane

File:SfD18.png

Adding the item records to the Items pane

File:SfD19.png

	On search results, you can also use the filter and the column picker.

Printing

Click .

	You can also present your search results in a report if you have saved reports. See the Producing Reports Quick Reference Guide for more information or contact your local system administrator for help.

Exporting

Select the items to export.
Click File:ExportReportIcon.png.

File:SfD20.png

Select column headings.

File:SfD21.png

Open the destination directory on your computer.

File:SfD22.png

Give a name to your export file and click Open.

	Your file is exported in comma separated value (CSV) format.

Close the Export Progress window.

File:SfD23.png

Open your exported file in a spreadsheet.

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@@ Line 44: / Line 44: @@
 :[[Image:sfD03.png|500px]]
-{| style="border:2px solid lightgray; float:center; margin:10px;"
+{{note| If the Enter Search Prompt Values window displays, enter the search criteria values in the rows marked with a border and click '''Run'''.}}
-|align="left" style="padding: 5px 10px 5px 10px"|[[Image:bulb2.png|25px|Represents a tip or note for using IMSMA.]]
-|align="left" style="padding: 5px 10px 5px 10px"| If the Enter Search Prompt Values window displays, enter the search criteria values in the rows marked with a border and click '''Run'''.
-|}
 :[[Image:sfD04.png|500px]]
@@ Line 68: / Line 65: @@
 :[[Image:sfD08.png|500px]]
-{| style="border:2px solid lightgray; float:center; margin:10px;"
+{{note| Data Entry Form Audit returns a list of every action taken on data entry forms.
-|align="left" style="padding: 5px 10px 5px 10px"|[[Image:bulb2.png|25px|Represents a tip or note for using IMSMA.]]
-|align="left" style="padding: 5px 10px 5px 10px"| Data Entry Form Audit returns a list of every action taken on data entry forms.
+[[Image:sfD09.png|500px]]
-|-
+}}
-|colspan="2"|[[Image:sfD09.png|500px]]
-|}
 ===Using the Search Engine===
@@ Line 95: / Line 90: @@
 :[[Image:sfD12.png||500px]]
-{| style="border:2px solid lightgray; float:center; margin:10px;"
+{{note| OR will retrieve data that correspond to at least one of the defined criterion.
-|align="left" style="padding: 5px 10px 5px 10px"|[[Image:bulb2.png|25px|Represents a tip or note for using IMSMA.]]
+AND will retrieve data that exactly correspond to all defined criteria.}}
-|align="left" style="padding: 5px 10px 5px 10px"| OR will retrieve data that correspond to at least one of the defined criterion.
-AND will retrieve data that exactly correspond to all defined criteria.
-|}
 <ol start="4">
@@ Line 115: / Line 106: @@
 :[[Image:sfD13.png|500px]]
-{| style="border:2px solid lightgray; float:center; margin:10px;"
+{{note| Some attributes have ''buttons'' or ''widgets'' that you can click to select an option from a list of corresponding values.
-|align="left" style="padding: 5px 10px 5px 10px"|[[Image:bulb2.png|25px|Represents a tip or note for using IMSMA.]]
-|align="left" style="padding: 5px 10px 5px 10px"| Some attributes have ''buttons'' or ''widgets'' that you can click to select an option from a list of corresponding values.
+[[Image:sfD14.png|500px]]
-|-
+}}
-|align="center" colspan="2"|[[Image:sfD14.png|500px]]
-|}
-{| style="border:2px solid lightgray; float:center; margin:10px;"
+{{note|
-|align="left" style="padding: 5px 10px 5px 10px"|[[Image:bulb2.png|25px|Represents a tip or note for using IMSMA.]]
+#To add additional search criteria, click [[Image:FieldTemplateIcon.png]].
-|align="left" style="padding: 5px 10px 5px 10px"| To add additional search criteria,
+#To add a new condition to a criteria node, click OR/AND.
-#Click [[Image:FieldTemplateIcon.png]].
-To add a new condition to a criteria node,
+#To move a search criterion or criteria node,
-#Click OR/AND.
+**Select the criterion or node.
+**Click [[Image:UpBlueArrow.png]] to move it up or [[Image:DownBlueArrow.png]] to move it down.
-To move a search criterion or criteria node,
+#To delete a search criterion or criteria node,
-#Select the criterion or node.
+**Select the criterion or node.
-#Click [[Image:UpBlueArrow.png]] to move it up or [[Image:DownBlueArrow.png]] to move it down.
+**Click [[Image:EcksButton.png]].
-To delete a search criterion or criteria node,
+[[Image:sfD15.png|500px]]
-#Select the criterion or node.
+}}
-#Click [[Image:EcksButton.png]].
-|-
-|align="center" colspan="2"|[[Image:sfD15.png|500px]]
-|}
 ===Saving a Search Definition===
@@ Line 148: / Line 133: @@
 :[[Image:sfD16.png|500px]]
-{| style="border:2px solid lightgray; float:center; margin:10px;"
+{{note| Selecting the ''Prompt'' checkbox enables you to select other value options when running saved searches.}}
-|align="left" style="padding: 5px 10px 5px 10px"|[[Image:bulb2.png|25px|Represents a tip or note for using IMSMA.]]
-|align="left" style="padding: 5px 10px 5px 10px"| Selecting the ''Prompt'' checkbox enables you to select other value options when running saved searches.
-|}
 ===Printing and Exporting Search Results===
@@ Line 170: / Line 152: @@
 :[[Image:sfD19.png|500px]]
-{| style="border:2px solid lightgray; float:center; margin:10px;"
+{{note| On search results, you can also use the filter and the column picker.}}
-|align="left" style="padding: 5px 10px 5px 10px"|[[Image:bulb2.png|25px|Represents a tip or note for using IMSMA.]]
-|align="left" style="padding: 5px 10px 5px 10px"| On search results, you can also use the filter and the column picker.
-|}
 ====Printing====
@@ Line 180: / Line 159: @@
 </ol>
-{| style="border:2px solid lightgray; float:center; margin:10px;"
+{{note| You can also present your search results in a report if you have saved reports. See the ''Producing Reports Quick Reference Guide'' for more information or contact your local system administrator for help.}}
-|align="left" style="padding: 5px 10px 5px 10px"|[[Image:bulb2.png|25px|Represents a tip or note for using IMSMA.]]
-|align="left" style="padding: 5px 10px 5px 10px"| You can also present your search results in a report if you have saved reports. See the ''Producing Reports Quick Reference Guide'' for more information or contact your local system administrator for help.
-|}
 ====Exporting====
@@ Line 203: / Line 179: @@
 </ol>
-{| style="border:2px solid lightgray; float:center; margin:10px;"
+{{note| Your file is exported in comma separated value (CSV) format.}}
-|align="left" style="padding: 5px 10px 5px 10px"|[[Image:bulb2.png|25px|Represents a tip or note for using IMSMA.]]
-|align="left" style="padding: 5px 10px 5px 10px"| Your file is exported in comma separated value (CSV) format.
-|}
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