Reconciling and Approving Data in IMSMANG: Difference between revisions

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[[Category:Quick Reference Guide]]
[[Category:COO]]
[[Category:COO]]


{{NavBox Working with IMSMA}}
{{NavBox Working with IMSMA}}

Revision as of 18:02, 27 January 2014

The Reconciliation and Approval process is a series of steps to ensure the approval of high-level quality data inside IMSMANG. To help achieve this aim, operations staff classifies and organises the submitted data according to locally defined standard operating procedures (SOPs).

The first step of the Reconciliation process of a newly reported item is to assign it to its corresponding location folder. Newly reported items are often linked to any existing item in the IMSMANG dataset. Updates replace or are combined with an existing item of the same category. Updates display on the summary window of the corresponding item and each reported update can be traced back.

Data approval is the final step of the reconciliation process. Approved data displays in the items pane.


This sign next to a step is a reminder that you have to refer to your local SOPs to see how this action applies precisely to the reported items taken to the reconciliation process.
Your data entry form data entry form might be found in the Workbench.
  1. Click File:RaA01.png.
  2. Select the data entry form.
  3. Click File:RaA02.png.


File:RaA03.png

The reconciliation process is performed on the reconciliation tab of the completed data entry form.

File:RaA04.png

How To

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Newly Reported Items

Assigning a location

  1. Select the reported item.
  2. Click Reconcile.
    3. File:RaA06.png
  3. Select Reconcile as New, then click OK.
    4. File:ReconcileAsNew.png
  4. Select the relevant location from your list.
  5. Click Assign.
    6. File:AssigningNewLocation.png
  6. The selected location appears on the Data Entry Form.
    7. File:ReconciledNewLocation.png

Linking the reported item to an existing item

  1. Select the reported item.
  2. Click Reconcile.
    3. File:RaA06.png
  3. Select the Link to Existing Item option.
  4. Click OK.
    5. File:RaA12.png
  5. Choose an option from the Type of Object to Link to drop-down list.
  6. Click OK.
    7. File:RaA13.png
  7. Select an item from the list.
  8. Click Assign.
    9. File:RaA14.png
  9. Click OK.
    10. File:RaA15.png
To change the link or the location assignment, select the linked item or assigned location and click File:RaA17.png.

File:RaA18.png

Reconciling New Locations

  1. Select the reported location, and then click Reconcile.
  2. Select Reconcile as New, and then click OK.
  3. Click Approve.
    4. File:ReconcilingNewLocations.png

Updating Items

Replacing

  1. Select the reported item.
  2. Click Reconcile.
    3. File:RaA06.png
  3. Select the Reconcile as Existing Item option.
  4. Click OK.
    5. File:ReconcileAsExisting.png
  5. Select an item from the list.
  6. Click Assign.
    7. File:RaA24.png
  7. Select the Replace Existing Item with Data Entry Form Item option.
  8. Click OK.
    9. File:RaA25.png
  9. Click Approve.
    10. File:RaA26.png
Blank fields of the latest data entry form are ignored.
Browse the summary window to see the updated data.

Combining

  1. Select the reported item.
  2. Click Reconcile.
    3. File:RaA06.png
  3. Select the Reconcile as existing item option.
  4. Click OK.
    5. File:RaA23.png
  5. Select an item from the list.
  6. Click Assign.
    7. File:RaA24.png
  7. Select the Combine Existing Item with Data Entry Form Item option.
  8. Click OK.
    9. File:RaA30.png
  9. Click Approve.
    10. File:RaA31.png
Combining aggregates information only for:
  • Geographic coordinates
  • Area size
  • Ordnance
  • Hours spent
Browse the summary window to see the updated data.

Approving from the Workbench

  1. Select the data entry form.
  2. Click Approve.
    3. File:RaA32.png

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