Standardising Auxiliary Data

Auxiliary data provide supplementary or additional help and support to core items and include country structure, ordnance, organisations, places, assistance classification, cause classification and needs classification.

Contents

Country Structure Auxiliary Data

The country structure represents a gazetteer, or the political or administrative divisions within a country. In IMSMA^NG, the country structure allows a mine action programme to link mine action information to areas and report statistics such as number of hazards per province or district. So the country structure should be set up before beginning data entry.

Ideally, a mine action programme uses an official, countrywide country structure that ensures mine action information is compatible with other national datasets. Implementing an existing gazetteer requires two steps:

1. defining the levels of the country structure
2. defining the areas of the country structure

Define the Country Structure Levels

How To
Setup Country Structure Levels in a New Installation Change a Country Structure Level Name Remove a Country Structure Level

Defining the levels of the country structure includes defining the number of levels and the names of the levels. For example, a programme may wish to implement a four-level country structure, while another programme wants to use a five-level country structure. The figure below shows an example of each option.

Example Country Structures

Both the number of levels and the name of each level can be customised to match the programme’s existing country structure. Ideally, the country structure in IMSMA^NG, covers all levels of the existing country structure, from the country level down to a level that can be represented with a single point such as a town, city or village. If a programme has special areas or districts that are not consistent with the defined country structure levels, the programme can insert artificial or unofficial areas to keep the country structure consistent across the entire country.

To add, change, or remove country structure levels, you must have the Country Structure permission. The country structure levels associated with the country structures are created using the Hierarchy Manager window. The Hierarchy Manager window displays the names of any defined country structure levels. If no country structure levels are defined, the window does not display any levels. When the window initially displays, only the button and the Done button are available. The and buttons become available after you select a country structure level. The button will not become enabled if you select a country structure level that is not the lowest level.

Define the Country Structure

How To
Add a Country Structure Area Change a Country Structure Area Remove a Country Structure Area

When defining the Country Structure areas, it may be desirable to add only the areas for the portions of the country affected by mines rather than the entire official country structure. This reduces the amount of data in IMSMA^NG to only that which is important, improving performance and usability when entering and searching for data.

IMSMA^NG provides several ways to add country structure areas. These include manually entering the information starting with the country and working down through each level or importing the data from an .XLS file using customised routines to import data automatically from an official gazetteer. To display a country structure area like a town or village on the map, it is necessary to add a geographic coordinate for the area. Typically, a single coordinate is sufficient for displaying an area on the map.

As with all data elements in IMSMA^NG, the country structure supports the incorporation of Custom Defined Fields (CDFs) to augment predefined data fields. These fields can be used to collect and track information such as population, numbers of families and other socioeconomic and infrastructure information that is helpful in planning mine action activities.

For ease of access, it is recommended to associate IMSMANG locations with one level in the country structure, normally the lowest level such as town or village. Setting the preferred map extent for each area allows users to zoom and centre the map automatically on the area from the main navigation window. Adding alternative names for areas lets users incorporate official and unofficial names for areas as well as internationally recognized PCodes.

To add, change, or remove country structures, you must have the Country Structure permission. The country structure names displayed in the IMSMA Navigation window’s country structure pane are created using the Country Structure Manager window.

Define Other Auxiliary Data

In addition to establishing the Country Structure in IMSMA^NG, information managers can establish other auxiliary data, including data for:

• Organisations
• Places
• Ordnance Classification
• Cause Classification
• Needs Classification
• Assistance Classification

While this information is easily updated during operational use of IMSMA^NG, it is helpful to establish a baseline of information prior to proceeding with Data Entry Form template design and data entry. Many IMSMA^NG users already have a baseline set of information created for each of the auxiliary data types, either through the standard, predefined data available within IMSMA^NG or by migrating auxiliary data from a previous IMSMA version. Auxiliary data can also be augmented by creating CDFs to track additional information.

Cause, Needs, and Assistance

How To
Add an Assistance Classification Level Change an Assistance Classification Level Name Remove an Assistance Classification Level

Three auxiliary data types in IMSMA^NG directly pertain to victim Assistance:

• The Cause for someone having become a victim
• The Needs that the victim is assessed to have
• The Assistance that the victim has received

As with a programme's Country Structure, you can use the Hierarchy Manager to add sub-levels. Each of these Classifications (Cause, Needs, Assistance) may have up to ten levels.

Organisations

How To
Organisation List window Filter the Organisation List Add an Organisation View and/or change an Organisation Deactivate an Organisation Remove an Organisation

IMSMA^NG provides the ability to track information about organisations participating in mine action. Organisations can be categorized by type and assigned “work areas” based on the country structure. To display organisations on the map, users can provide geospatial data for each organisation.

Additionally, IMSMA^NG supports the creation of parent-child relationships with organisations so that information managers can create hierarchies of organisations. For example, a mine clearance organisation may be responsible for several clearance teams within a country. As shown in the figure below, this relationship can be mapped by creating one organisation for the mine clearance organisation (NGO1) and one organisation for each team (TeamA, TeamB and TeamC), then specifying the parent organisation of each team as NGO1.

Example Hierarchy of Organisations

Example Hierarchy of Organisations

This kind of hierarchical relationship allows for complex searching and reporting on information such as how many square meters were cleared by each team and the total square meters that were cleared by the entire organisation.

IMSMA^NG also supports the tracking of competencies and accreditations for each organisation. The lists of specific competencies and accreditations can be managed in the Data Inventory Manager.

To view the list of organisations in the Organisation List Window, you must have read-only access to the Organisations permission. To add, change, or remove organisations, you must have read and write access to the Organisations permission. Organisations are government, non-government, military, civilian, commercial, or non-profit groups who are responsible for performing activities on, monitoring ongoing activities on, or recording the existence of locations, lands, activities, and/or events.

Places

IMSMA^NG offers the option to track information about specific places or infrastructure elements within a country that are relevant to mine action. These can be airports, water sources, hospitals, community centres, refugee camps or any other structures or buildings which designate a political, economic, social, and/or logistical value.

How To
Place List window Filter the places displayed Add a Place View and/or change a Place Remove a Place

In IMSMA^NG, places can be linked to education activities to represent the location of the activity or they can be linked to other land areas and activities to represent the nearest medical facilities.

As with other IMSMA^NG data, places can be customised using CDFs and represented on the map by adding geospatial information.

To view the list of places in the Place List window, you must have read-only access to the Places permission. To add, change, or remove places, you must have read and write access to the Places permission.

Ordnance

Another type of auxiliary data available in IMSMA^NG is Ordnance Classification. This classification is used in Land, Activities and Accidents. IMSMA^NG includes more than 5,000 predefined ordnance types with the ability to create additional ordnance required for a mine action programme.

How To
Access the Ordnance Classification List Window Filter the Ordnance Classification List Add Ordnance Classification View and/or change Ordnance Classification Remove Ordnance Classification

All ordnance is grouped according to categories and subcategories, which allows for detailed categorization of each device. For example, an explosive device may have a category of “Landmine” and a subcategory of “Antipersonnel.” In this way, IMSMA^NG provides the ability not only to search and report on types of ordnance but also on the specific characteristics of ordnance. This allows queries such as “how many landmines or bombs were cleared in a specific period?” or “how many anti-personnel mines were found?”.

Furthermore, programmes can limit which ordnance can be used within the system by making individual devices active or inactive. This facilitates rapid data entry by making available only the devices that are found locally to a programme.

Before beginning data entry, standardise the devices or types of devices available for use to ensure data consistency for reports. When adding a device to the database, determine if the device already exists in the predefined dataset as there are more than 5,000 devices from the ORDATA ordnance catalogue already in the system.

To view ordnance in the Ordnance List window, you must have read-only access to the Ordnance permission. To add, change, or remove ordnance, you must have read and write access to the Ordnance permission.

Import Auxiliary Data

To import auxiliary data using an Excel spreadsheet, refer to Importing Auxiliary Data.