Changes

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===Create More Than One Template for Each Step of a Workflowan Item===__NOEDITSECTION__

Information managers could also consider creating a minimal information ''administration'' template designed to update the type and/or status of each item when administrative changes to items may be required. For example, in a land release workflow, when a progress report (Activity) is submitted the linked Land should change status from ''Open to ''Worked On''. In most Mine Action Programmes the operator will not submit an updating Land nor will the Operations section of the NMAA issues a PM on that the status of the Land should be changed. It is considered as an IM administrative action to change the status of the land and therefore the information manager may find it useful to design an ''administrative'' Data Entry Form template with only a few fields for status updates (like the ''the big five''), an information manager can hence ensure that all steps of a Land Release workflow are reflected properly and with minimal effort in the {{IMSMANG}} database.

===Include Standard the ''big five'' Data Elements on All Templates===__NOEDITSECTION__Some As discussed above, some data elements should always appear on Data Entry Form templates to preserve data integrity , searchability and searchabilityreportability. These are considered to be the absolute minimum that should be included on all Data Entry Form templates. By standardising these increasing minimum required data elements, information managers ensure high data quality and that the elements at a minimum can data the Mine Action Programme consider to be used to find data within valuable are collected and stored in {{IMSMANG}}.

* Correcting misspellings “Anml” to “Animal”* Translating terms “Mines to “Minas”Make labels bilingual “Minas / Mines“

Using the Text Tool in the Data Entry Form Template Designer, information managers can add text to data entry forms independently of other data elements. This allows information managers to add additional instructions to Data Entry Form templates to help improve the quality of data entry. These instructions can include simple statements such as “Choose only one” or longer sentences such as “If the reported date occurs before January 2010, enter the following...” The Data Entry Form Template Designer even supports paragraphs or lists of instructions as needed.

[[Image:AdminGuide_VersionNumberFieldReportTemplateAdminGuide_VersionNumberFieldReportTemplateXXX.png|center|500px|''Example of a Version Number on a Data Entry Form Template'']]

===Do Not Duplicate Possible to Use the same Data Elements Element Twice in the Same a Template===__NOEDITSECTION__{{IMSMAngIMSMANG}} does not allow you to drag the same element to a template twice. For example, if the template you are designing already includes the ''Type of Accident'', you cannot add it again to the template. [[Image:AddingSameElementTwice.png|center|500px|''Adding the Same Element Twice'']]<div align="center">''Adding the Same Element Twice''</div>

When the Data Entry Form templates are designed, information managers can publish them for use. The publication process includes choosing an organisation that the template belongs to and providing a version number. When an individual template is designed to support the needs of a specific organisation, information managers can select the organisation as the owner of the template. For example, if organisation XYZ uses a specific template to collect information, the template can be assigned to XYZ when it is published. Another reason for making organization specific templates is to include the logotype of the organization in the page header. Note that setting the owner of the template does not restrict data entry personnel from using the template. The template that is published and assigned to XYZ is accessible to all {{IMSMANG}} users, not just XYZ personnel. Also, if If a template is for general use or not designed to support a specific organisation, the owner of the template can be set to “IMSMA” or any other organisation created in {{IMSMANG}}the NMAA.

To ensure the most recent and useful templates are available for data entry, information managers should periodically review the status of the published templates and deactivate or delete any draft templates no longer needed. If a template has already been used to enter data into {{IMSMANG}}, the template cannot be deleted from the system. But, information managers can deactivate the template so it cannot be used for data entry. It is possible to [[Switch Templates that have not already been used can be deleted| switch]] templates later if deemed necessary.

[[Image:AdminGuide_MultilingualFieldReportTemplate.png|center|500px600px|''Example of a Multilingual Data Entry Form Template'']]