Difference between revisions of "Manage Data Entry Form Attachments"

Revision as of 18:54, 8 May 2013

You can attach files to a field report so that the file can be shared with other IMSMA users. Field report attachments are managed via the Attachments window (Attachments Window). To display the Attachments window, click the Manage Attachments button on the Field Report Editor window.

The Attachments window contains two sections:

• A filter section for limiting the list of data displayed – You can filter the data displayed in the table by selecting a filter from the list and entering a filter value. Attachments passing the filter are listed in the table.
• A table for the data – By default, the table displays all attachments in IMSMA. The data displayed in the table is sorted in descending order by entry date. To change the sort order of the data, click the column header associated with the attribute on which you would like to sort the data.

How to Filter the Attachments Displayed

The filter limits the attachments displayed in the table to only those attachments that contain the filter value. By default, the filter list in the Attachments window is set to All. The All filter returns all attachments associated with the field report to the table.

To filter the attachments displayed in the table:

1. Select the attribute on which you would like to apply the filter from the Filter list. Filter options for attachments include:
• All – returns all attachments.
• Entry Date – returns attachments with an entry date that contains the specified value.
• File Name – returns attachments with a file name that contains the specified value.
• MIME Type – returns attachments with a MIME type that contains the specified value.
• Size – returns attachments with a file size that contains the specified value.
• Description – returns attachments with a description that contains the specified value.
• guid – returns attachments that possess a specific globally unique identifier (GUID).
2. Enter a value that the selected attachment filter must contain. Note that the filter is not case-sensitive.
3. the Apply button.

The attachments passing your criteria are listed in the table.

How to Add an Attachment

To add an attachment to a field report:

1. From the Field Report Editor window, click the Manage Attachments button.

The Attachments window displays.

2. Click the Upload an Attachment button.

The New Attachment window displays.

3. Click the button.

The Open window displays.

4. From the Open window:
1. Navigate to the directory of the file that you would like to attach to the field report.
2. Click the file name.
3. Click the Open button.

The name of the file displays in the File Name field and the file type displays in the MIME Type field. Note that although the MIME Type field may not always display the correct file type the file will be attached to the field report.

5. Enter a description for the file in the Description field.
6. Click the Upload button.

The attachment displays in the Attachments window.

How to Download an Attachment

To download an attachment:

1. From the Field Report Editor window, click the Manage Attachments button.

The Attachments window displays.

2. Click the row associated with the attachment that you would like to download.
3. Click the button.

The Save window displays.

4. From the Save window:
1. Navigate to the directory where you would like to save the file.
2. Click the Save button.

A copy of the file is saved to the specified directory on your computer.

How to Remove an Attachment from a Field Report

Removing an attachment detaches it from the field report. To remove an attachment from a field report:

1. Click in the Field Report Editor window.
2. Click the row associated with the attachment that you would like to remove.
3. Click .

The Verify Deletion window displays.

4. Do one of the following:
• To remove the attachment, click the Yes button.
• To cancel the delete operation, click the No button.

How to View or Print Attachments

1. Click in the Field Report Editor window.

The Attachments: Default < Item > Form window opens and displays all files attached to the field report.

2. Select a file from the attachments list.
3. Click View Selected Attachment.

The file displays in the associated application.

4. Print the file from the associated application