Difference between revisions of "Standardising Auxiliary Data"

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Auxiliary data provide supplementary or additional help and support to core [[Items Pane|items]] and include country structure, ordnance, organisations, places, assistance classification, cause classification and needs classification.  
+
Auxiliary data provide supplementary or additional information to [[Items Pane|'''items''']] and include  
 +
* Country Structure,  
 +
* Assistance classification,  
 +
* Cause classification,  
 +
* Needs classification,  
 +
* Ordnance classification,  
 +
* Organisation,
 +
* Place.
 +
{{Note | [[Using_the_Tasking_Tool_in_IMSMANG|Tasks]] are not included in neither items or auxiliary data.}}
  
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==Country Structure Auxiliary Data==__NOEDITSECTION__
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It is important to standardise the Auxiliary data i.e. ensure that duplicates with different spellings are not created and that official classifications for the Mine Action Programme / country are used in {{IMSMANG}}. Therefore it is important to limit the number of users who have permission to change Auxiliary Data. As with all objects in {{IMSMANG}}, it is possible to add Custom Defined Fields ([[Custom Defined Fields | CDFs]]) to the Auxiliary Data.
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The country structure represents a gazetteer, or the political or administrative divisions within a country. In IMSMA<sup>NG</sup>, the country structure allows a mine action programme to link mine action information to areas and report statistics such as number of hazards per province or district. So the country structure should be set up before beginning data entry.  
 
  
−
Ideally, a mine action programme uses an official, countrywide country structure that ensures mine action information is compatible with other national datasets. Implementing an existing gazetteer requires two steps:
+
==Country Structure==__NOEDITSECTION__
 +
The Country Structure represents a gazetteer, the political or administrative divisions within a country. In {{IMSMANG}}, the Country Structure allows a Mine Action Programme to link Mine Action information to areas and report statistics such as number of victims per province or district. The Country Structure should be set up before beginning data entry.  
  
−
# defining the levels of the country structure
+
Ideally, a Mine Action Programme uses an official, countrywide Country Structure that ensures mine action information is compatible with other national datasets. Setting up Country Structure in {{IMSMANG}} is done in two steps:
−
# defining the areas of the country structure
+
 
 +
# defining the levels of the Country Structure
 +
# defining the nodes of the Country Structure
  
 
===Define the Country Structure Levels===__NOEDITSECTION__
 
===Define the Country Structure Levels===__NOEDITSECTION__
 
{{HowTo's
 
{{HowTo's
−
|[[Setup Country Structure Levels in a New Installation]]
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|[[Hierarchy Manager#Add levels | Add levels]]
−
|[[Change a Country Structure Level Name]]
+
|[[Hierarchy Manager#Edit levels | Edit levels]]
−
|[[Remove a Country Structure Level]]
+
|[[Hierarchy Manager#Delete levels | Delete levels]]
 
}}
 
}}
−
Defining the levels of the country structure includes defining the number of levels and the names of the levels. For example, a programme may wish to implement a four-level country structure, while another programme wants to use a five-level country structure. The figure below shows an example of each option.
+
Defining the levels of the Country Structure includes defining the number of levels and the names of the levels. For Country Structure the maximum number of levels are seven.  
  
−
[[Image:AdminGuide_ExampleCountryStructures.png|center|500px|''Example Country Structures'']]
+
[[Image:AdminGuide_ExampleCountryStructures.png|center|400px|''Example Country Structures'']]
 
<div align="center">
 
<div align="center">
 
''Example Country Structures''
 
''Example Country Structures''
 
</div>
 
</div>
  
−
Both the number of levels and the name of each level can be customised to match the programme’s existing country structure. Ideally, the country structure in IMSMA<sup>NG</sup>, covers all levels of the existing country structure, from the country level down to a level that can be represented with a single point such as a town, city or village. If a programme has special areas or districts that are not consistent with the defined country structure levels, the programme can insert artificial or unofficial areas to keep the country structure consistent across the entire country.
+
Ideally, the Country Structure in {{IMSMANG}}, covers all levels of the existing Country Structure, from the country level down to a level that can be represented with a single point such as a town or village. If a Mine Action programme has special levels such as Areas of Responsibility that do not exists in the Country Structure, artificial levels may be inserted into the Country Structure in {{IMSMANG}}.
  
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{{Important|When the country structure is established, it is not possible to add intermediate levels within the country structure, so careful thought must be given to correctly establishing the country structure prior to entering data.}}
+
===Define the Country Structure Nodes===__NOEDITSECTION__
 +
{{HowTo's
 +
|[[Add Country Structure]]
 +
|[[View and Edit Auxiliary Data | View and/or edit Country Structure]]
 +
|[[Delete Auxiliary Data| Delete Country Structure]]
 +
}}
  
−
{{note| To add, change, or remove country structure levels, you must have the Country Structure permission.
+
To display a Country Structure node like a town or village on the map, it is necessary to add a geographic coordinate for the node.
  
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The country structure levels associated with the country structures are created using the Hierarchy Manager window.
+
If information such as population, numbers of families and infrastructure information that is helpful in planning Mine Action activities, this information may be collected and tracked either as CDFs to either Country Structure or Location.
  
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The Hierarchy Manager window displays the names of any defined country structure levels. If no country structure levels are defined, the window does not display any levels. When the window initially displays, only the [[Image:FieldTemplateIcon.png]] button and the Done button are available. The [[Image:FieldViewIcon.png]] and [[Image:EcksButton.png]] buttons become available after you select a country structure level. The [[Image:EcksButton.png]] button will not become enabled if you select a country structure level that is not the lowest level.}}
+
It is possible to add Country Structure as [[Data Inventory Manager | CDF to other items]] but should not be used instead of / duplication of reconciling to Location.
  
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===Define the Country Structure===__NOEDITSECTION__
+
{{Note|
 +
* If the map extent is set {{IMSMANG}} automatically zoom and centre the map when the user clicks in the Country Structure pane in the [[IMSMA Navigation Window | Main Navigation window]].
 +
* For ease of reporting, it is recommended to associate the majority of the [[Location Summary Window | Locations]] with one of the levels in the Country Structure, normally the lowest level such as town or village.
 +
* Alternative names may be in different languages and alphabets. It is also common to add P-code as an alternative name.
 +
* It is important to keep the Country Structure inside {{IMSMANG}} in synch with the official Country Structure. }}
 +
 
 +
{{New_6.0 | In order to facilitate updates of the Country Structure, the Country Structure ID has been made visible. Contact your [[Information Management Team | GICHD IM advisor]] if you would like to update your Country Structure.}}
 +
 
 +
==Assistance, Cause and Needs classifications==__NOEDITSECTION__
 +
[[Image:Tree structure.png|200px|right]]
 +
These classifications are used in [[Assistance Summary Window | Assistance]] and [[Victim Summary Window | Victim]] items.
 +
* ''Cause'' for someone having become a victim
 +
* ''Needs'' that the victim is assessed to have
 +
* ''Assistance'' that the victim has received
 +
 
 +
They are as the Country Structure tree structures and should be set up before beginning data entry.
 +
 
 +
Ideally, a Mine Action Programme uses official, countrywide classifications that ensures mine action information is compatible with other national datasets. Implementing these classifications requires two steps:
 +
 
 +
# defining the levels of the classifications
 +
# defining the nodes of the classifications
 +
 
 +
===Define the Classifications Levels===__NOEDITSECTION__
 
{{HowTo's
 
{{HowTo's
−
|[[Add a Country Structure Area]]
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|[[Hierarchy Manager#Add levels | Add levels]]
−
|[[Change a Country Structure Area]]
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|[[Hierarchy Manager#Edit levels | Edit levels]]
−
|[[Remove a Country Structure Area]]
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|[[Hierarchy Manager#Delete levels | Delete levels]]
 
}}
 
}}
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When defining the Country Structure areas, it may be desirable to add only the areas for the portions of the country affected by mines rather than the entire official country structure. This reduces the amount of data in {{IMSMANG}} to only that which is important, improving performance and usability when entering and searching for data.  
+
{{IMSMANG}} contains a set of pre-defined levels of classifications. These should be seen as a starting point for discussions in each Mine Action and/or Assistance Programme.
  
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{{IMSMANG}} provides several ways to add country structure areas. These include manually entering the information starting with the country and working down through each level or importing the data from an .XLS file using customised routines to import data automatically from an official gazetteer. To display a country structure area like a town or village on the map, it is necessary to add a geographic coordinate for the area. Typically, a single coordinate is sufficient for displaying an area on the map.
+
{| class="wikitable"
 +
!
 +
! Cause
 +
! Needs
 +
! Assistance
 +
|-
 +
| Level 1
 +
| Cause
 +
| Needs
 +
| Assistance
 +
|-
 +
| Level 2
 +
| Event
 +
| Phase
 +
| Phase
 +
|-
 +
| Level 3
 +
| Type
 +
| Type
 +
| Type
 +
|-
 +
| Level 4
 +
| Subtype
 +
| Subtype
 +
| Subtype
 +
|-
 +
| Level 5
 +
| Specification
 +
| Specification
 +
| Specification
 +
|-
 +
| Level 6
 +
| Detail
 +
| Detail
 +
| Detail
 +
|}
  
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As with all data elements in {{IMSMANG}}, the country structure supports the incorporation of Custom Defined Fields (CDFs) to augment predefined data fields. These fields can be used to collect and track information such as population, numbers of families and other socioeconomic and infrastructure information that is helpful in planning mine action activities.
+
These classifications may have maximum of ten levels.
  
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{{note|
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===Define the Classifications===__NOEDITSECTION__
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* For ease of access, it is recommended to associate {{IMSMANG}} locations with one level in the country structure, normally the lowest level such as town or village.
+
{{HowTo's
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* Setting the preferred map extent for each area allows users to zoom and centre the map automatically on the area from the main navigation window.
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|[[Add Assistance Classification]]
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* Adding alternative names for areas lets users incorporate official and unofficial names for areas as well as internationally recognized PCodes.}}
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|[[Add Cause Classification]]
 +
|[[Add Needs Classification]]
 +
|[[View and Edit Auxiliary Data | View and/or edit classifications]]
 +
|[[Delete Auxiliary Data| Delete classifications]]
 +
}}
 +
 
 +
{{IMSMANG}} contains a set of pre-defined classifications. These should be seen as a starting point for discussions in each Mine Action and/or Assistance Programme. They may be as Excel files '''[[Downloads | here]]'''.
  
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{{note|
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{{Note | Contact your [[Information Management Team | GICHD IM advisor]] if you need help with adjusting levels or classifications.}}
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To add, change, or remove country structures, you must have the Country Structure permission.
 
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The country structure names displayed in the IMSMA Navigation window’s country structure pane are created using the Country Structure Manager window.  
 
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}}
 
  
 
==Define Other Auxiliary Data==__NOEDITSECTION__
 
==Define Other Auxiliary Data==__NOEDITSECTION__
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In addition to establishing the Country Structure in {{IMSMANG}}, information managers can establish other auxiliary data, including data for:
+
In addition to establishing the Assistance classification, Cause Classification, Country Structure and Needs classifications in {{IMSMANG}}, information managers can establish other Auxiliary data, including data for:
−
 
+
* Ordnance Classification
 
* Organisations
 
* Organisations
 
* Places  
 
* Places  
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* Ordnance Classification
 
−
* Cause Classification
 
−
* Needs Classification
 
−
* Assistance Classification
 
  
−
While this information is easily updated during operational use of {{IMSMANG}}, it is helpful to establish a baseline of information prior to proceeding with Data Entry Form template design and data entry. Many {{IMSMANG}} users already have a baseline set of information created for each of the auxiliary data types, either through the standard, predefined data available within {{IMSMANG}} or by migrating auxiliary data from a previous IMSMA version. Auxiliary data can also be augmented by creating [[Custom Defined Fields|CDFs]] to track additional information.
+
While this information is easily updated during operational use of {{IMSMANG}}, it is helpful to establish a baseline of information prior to proceeding with Data Entry Form template design and data entry. Many {{IMSMANG}} users already have a baseline set of information created for each of the Auxiliary data types, either through the standard, predefined data available within {{IMSMANG}} or by migrating auxiliary data from a previous IMSMA version.  
−
 
 
−
===Cause, Needs, and Assistance===__NOEDITSECTION__
 
  
 +
===Ordnance Classification===__NOEDITSECTION__
 +
This classification is used in Land, Activities and Accidents. {{IMSMANG}} includes from the installation more than 5,000 predefined ordnance models.
 +
 
{{HowTo's
 
{{HowTo's
−
|[[Add an Assistance Classification Level]]
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|[[List Window | Ordnance Classification List window]]
−
|[[Change an Assistance Classification Level Name]]
+
|[[Filter Lists | Filter Ordnance Classification]]
−
|[[Remove an Assistance Classification Level]]
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|[[Add Ordnance Classification]]
 +
|[[View and Edit Auxiliary Data | View and/or edit Ordnance Classification]]
 +
|[[Delete Auxiliary Data | Delete Ordnance Classification]]
 
}}
 
}}
 +
All ordnance is grouped according to categories and subcategories. For example, an ordnance may have a category of “Landmine” and a subcategory of “Antipersonnel.” In this way, {{IMSMANG}} provides the ability not only to search and report on models but summarise information on categories and subcategories. This allows queries such as “how many landmines or bombs were cleared in a specific period?” or “how many anti-personnel mines were found?”.
  
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Three auxiliary data types in {{IMSMANG}} directly pertain to victim [[Assistance Summary Window | Assistance]]:
+
{{Note | Other categories than ''Landmines'' have ordnance that belong to the subcategory ''Anti-Personnel'' so if you only want to report on AP-mines you need to filter on both category '''and''' subcategory. }}
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* The ''Cause'' for someone having become a [[Victim Summary Window | victim]]
 
−
* The ''Needs'' that the victim is assessed to have
 
−
* The ''Assistance'' that the victim has received
 
  
−
As with a programme's Country Structure, you can use the Hierarchy Manager to add sub-levels. Each of these Classifications (Cause, Needs, Assistance) may have up to ten levels.
+
Furthermore, programmes can limit which ordnance can be used for data entry by making ordnance inactive. To making only the ordnance that may be found in the country facilitates both data entry and data quality.
 +
 
 +
{{note|
 +
*Before beginning data entry, standardise the ordnance available for use to ensure data consistency of reports.
 +
*When adding an ordnance to the database, determine if the ordnance already exists in {{IMSMANG}} and the correct classification.
 +
}}
 +
 
 +
{{New_6.0 |
 +
# '''[[IED Classification | IED]]''', Less-lethal weapons, Light weapons, MANPADS, Small Arm Ammunitions and Small Arms are new Categories.
 +
# The new models belonging to the above categories are ''Inactive''.
 +
# The new field ''Statistic Group'' has been added in order to facilitate flexible reporting. }}
 +
If the new field ''Statistic Group'' is not used the below table shows how ''category'', ''subcategory'' and ''model name'' may be used as grouping criteria for statistics by ordnance.
 +
{| class="wikitable"
 +
! Grouping !! Criteria
 +
|-
 +
| AP||Category = Landmines AND Subcategory = AP
 +
|-
 +
| AV ||Category = Landmines AND Subcategory = AT
 +
|-
 +
| Country specific e.g. Roadside, Anti-group, Trip-ware||1-10 models
 +
|-
 +
| Cluster||Category = Scatterable munitions + Clusters and dispensers
 +
|-
 +
| IED||Category = IED
 +
|-
 +
| UXO||Category = Bombs + Grenades + Guided Missiles + Projectiles + Rockets
 +
|-
 +
| SALW||Models from the other categories + SALW Categories
 +
|-
 +
| UNK||Category = Unknown
 +
|-
 +
| Other||Category = Pyrotechnics and Flares + Misc Nonexplosive Devices + Misc Explosive Devices + Naval Mines
 +
|-
 +
|}
  
 
===Organisations===__NOEDITSECTION__
 
===Organisations===__NOEDITSECTION__
 
{{HowTo's
 
{{HowTo's
−
|[[Organisation List window]]
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|[[List Window | Organisation List window]]
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|[[Filter the Organisation List]]
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|[[Filter Lists | Filter Organisatons]]
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|[[Add an Organisation]]
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|[[Add Organisation]]
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|[[View and/or change an Organisation]]
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|[[View and Edit Auxiliary Data | View and/or edit Organisations]]
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|[[Deactivate an Organisation]]
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|[[Delete Auxiliary Data | Delete Organisations]]
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|[[Remove an Organisation]]
 
 
}}
 
}}
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IMSMA<sup>NG</sup> provides the ability to track information about organisations participating in mine action. Organisations can be categorized by type and assigned “work areas” based on the country structure. To display organisations on the map, users can provide geospatial data for each organisation.  
+
{{IMSMANG}} provides the ability to track information about Organisations participating in Mine Action. Organisations can be categorised by type and assigned “work areas” based on the Country Structure. To display Organisations on the map, they must have geospatial data (minimum one set of coordinates).  
  
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Additionally, IMSMA<sup>NG</sup> supports the creation of parent-child relationships with organisations so that information managers can create hierarchies of organisations. For example, a mine clearance organisation may be responsible for several clearance teams within a country. As shown in the figure below, this relationship can be mapped by creating one organisation for the mine clearance organisation (NGO1) and one organisation for each team (TeamA, TeamB and TeamC), then specifying the parent organisation of each team as NGO1.
+
Additionally, {{IMSMANG}} supports the creation of parent-child relationships with organisations so that information managers can create hierarchies of organisations. For example, a mine clearance organisation may be responsible for several clearance teams within a country. As shown in the figure below, this relationship can be mapped by creating one organisation for the mine clearance organisation (NGO1) and one organisation for each team (TeamA, TeamB and TeamC), then specifying the parent organisation of each team as NGO1.
  
−
[[Image:AdminGuide_ExampleHierarchyOfOrganisations.png|center|400px|''Example Hierarchy of Organisations'']]
+
[[Image:AdminGuide_ExampleHierarchyOfOrganisations2.png|center|200px|''Example Hierarchy of Organisations'']]
 
<div align="center">
 
<div align="center">
 
''Example Hierarchy of Organisations''
 
''Example Hierarchy of Organisations''
Line 102: Line 206:
 
This kind of hierarchical relationship allows for complex searching and reporting on information such as how many square meters were cleared by each team and the total square meters that were cleared by the entire organisation.
 
This kind of hierarchical relationship allows for complex searching and reporting on information such as how many square meters were cleared by each team and the total square meters that were cleared by the entire organisation.
  
−
IMSMA<sup>NG</sup> also supports the tracking of competencies and accreditations for each organisation. The lists of specific competencies and accreditations can be managed in the Data Inventory Manager.
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{{IMSMANG}} also supports the tracking of competencies and accreditations for each organisation.  
 +
 
 +
It is possible to add Organisation as [[Data Inventory Manager | CDF to other items]].  
  
−
{{note| To view the list of organisations in the Organisation List Window, you must have read-only access to the Organisations permission. To add, change, or remove organisations, you must have read and write access to the Organisations permission.  
+
{{Note | The Organisation ''IMSMA'' is normally used for indicating that the Data Entry Form template is general i.e. not a special made template for one organisation.}}
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Organisations are government, non-government, military, civilian, commercial, or non-profit groups who are responsible for performing activities on, monitoring ongoing activities on, or recording the existence of locations, lands, activities, and/or events.}}
 
  
 
===Places===__NOEDITSECTION__
 
===Places===__NOEDITSECTION__
−
IMSMA<sup>NG</sup> offers the option to track information about specific places or infrastructure elements within a country that are relevant to mine action. These can be airports, water sources, hospitals, community centres, refugee camps or any other structures or buildings which designate a political, economic, social, and/or logistical value.  
+
{{IMSMANG}} offers the option to track information about specific places or infrastructure elements within a country that are relevant to Mine Action. These can be ammunition storages, armouries, airports, community centres, hospitals, refugee camps or any other structures/buildings which designate a political, economic, social, and/or logistical value.  
 
{{HowTo's
 
{{HowTo's
−
|[[Place List window]]
+
|[[List Window | Place List window]]
−
|[[Filter the places displayed]]
+
|[[Filter Lists | Filter Places]]
−
|[[Add a Place]]
+
|[[Add Place]]
−
|[[View and/or change a Place]]
+
|[[View and Edit Auxiliary Data | View and/or edit Places]]
−
|[[Remove a Place]]
+
|[[Delete Auxiliary Data | Delete Places]]
 
}}
 
}}
−
In IMSMA<sup>NG</sup>, places can be linked to education activities to represent the location of the activity or they can be linked to other land areas and activities to represent the nearest medical facilities.
 
  
−
As with other IMSMA<sup>NG</sup> data, places can be customised using CDFs and represented on the map by adding geospatial information.
+
Places can be linked to:
 +
* Land and Activities to represent the nearest medical facilities
 +
* Land and Activities to represent ammunition storage or armoury
 +
* Victim to represent hospital
 +
* Assistance to represent Place where the Assistance took place
 +
* Education activities to represent the location of the activity
  
−
{{note| To view the list of places in the Place List window, you must have read-only access to the Places permission. To add, change, or remove places, you must have read and write access to the Places permission.}}
+
As with other {{IMSMANG}} data, Places can be represented on the map by adding geospatial information. It is possible to add Place as [[Data Inventory Manager | CDF to other items]].  
  
−
===Ordnance===__NOEDITSECTION__
+
{{New_6.0 | Ammunition storage and Armoury have been added to ''Place Type''}}
−
Another type of auxiliary data available in IMSMA<sup>NG</sup> is Ordnance Classification. This classification is used in Land, Activities and Accidents. IMSMA<sup>NG</sup> includes more than 5,000 predefined ordnance types with the ability to create additional ordnance required for a mine action programme.
 
−
{{HowTo's
 
−
|[[Access the Ordnance Classification List Window]]
 
−
|[[Filter the Ordnance Classification List]]
 
−
|[[Add Ordnance Classification]]
 
−
|[[View and/or change Ordnance Classification]]
 
−
|[[Remove Ordnance Classification]]
 
−
}}
 
−
All ordnance is grouped according to categories and subcategories, which allows for detailed categorization of each device. For example, an explosive device may have a category of “Landmine” and a subcategory of “Antipersonnel.” In this way, IMSMA<sup>NG</sup> provides the ability not only to search and report on types of ordnance but also on the specific characteristics of ordnance. This allows queries such as “how many landmines or bombs were cleared in a specific period?” or “how many anti-personnel mines were found?”.
 
−
 
 
−
Furthermore, programmes can limit which ordnance can be used within the system by making individual devices active or inactive. This facilitates rapid data entry by making available only the devices that are found locally to a programme.
 
−
 
 
−
{{note|
 
−
*Before beginning data entry, standardise the devices or types of devices available for use to ensure data consistency for reports.
 
−
*When adding a device to the database, determine if the device already exists in the predefined dataset as there are more than 5,000 devices from the ORDATA ordnance catalogue already in the system.
 
−
}}
 
−
 
 
−
{{note| To view ordnance in the Ordnance List window, you must have read-only access to the Ordnance permission. To add, change, or remove ordnance, you must have read and write access to the Ordnance permission.}}
 
  
 
==Import Auxiliary Data==__NOEDITSECTION__
 
==Import Auxiliary Data==__NOEDITSECTION__
 +
{{Warning | Note that neither xml or csv/xls '''cannot''' be imported back into an {{IMSMANG}} system without the help of a [[Information Management Team | GICHD IM advisor]].  }}
 +
When the import routine is set up then all users that has permission to import Excel spreadsheet may do so, refer to [[Importing and Exporting Data with IMSMANG#XLS Import | XLS import]] on how to import Excel files.
  
−
To import auxiliary data using an Excel spreadsheet, refer to [[Importing and Exporting Data with IMSMANG#Auxiliary Data | Importing Auxiliary Data]].
+
{{NavBox IMSMA NG Administration}}
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{{NavBox Getting started with IMSMA}}
 
  
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[[Category:DSA]]
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[[Category:NAA]]

Latest revision as of 13:44, 11 June 2017

Auxiliary data provide supplementary or additional information to items and include

  • Country Structure,
  • Assistance classification,
  • Cause classification,
  • Needs classification,
  • Ordnance classification,
  • Organisation,
  • Place.
Note.jpg Tasks are not included in neither items or auxiliary data.

It is important to standardise the Auxiliary data i.e. ensure that duplicates with different spellings are not created and that official classifications for the Mine Action Programme / country are used in IMSMANG. Therefore it is important to limit the number of users who have permission to change Auxiliary Data. As with all objects in IMSMANG, it is possible to add Custom Defined Fields ( CDFs) to the Auxiliary Data.

Country Structure

The Country Structure represents a gazetteer, the political or administrative divisions within a country. In IMSMANG, the Country Structure allows a Mine Action Programme to link Mine Action information to areas and report statistics such as number of victims per province or district. The Country Structure should be set up before beginning data entry.

Ideally, a Mine Action Programme uses an official, countrywide Country Structure that ensures mine action information is compatible with other national datasets. Setting up Country Structure in IMSMANG is done in two steps:

  1. defining the levels of the Country Structure
  2. defining the nodes of the Country Structure

Define the Country Structure Levels

How To

Defining the levels of the Country Structure includes defining the number of levels and the names of the levels. For Country Structure the maximum number of levels are seven.

Example Country Structures

Example Country Structures

Ideally, the Country Structure in IMSMANG, covers all levels of the existing Country Structure, from the country level down to a level that can be represented with a single point such as a town or village. If a Mine Action programme has special levels such as Areas of Responsibility that do not exists in the Country Structure, artificial levels may be inserted into the Country Structure in IMSMANG.

Define the Country Structure Nodes

How To

To display a Country Structure node like a town or village on the map, it is necessary to add a geographic coordinate for the node.

If information such as population, numbers of families and infrastructure information that is helpful in planning Mine Action activities, this information may be collected and tracked either as CDFs to either Country Structure or Location.

It is possible to add Country Structure as CDF to other items but should not be used instead of / duplication of reconciling to Location.

Note.jpg
  • If the map extent is set IMSMANG automatically zoom and centre the map when the user clicks in the Country Structure pane in the Main Navigation window.
  • For ease of reporting, it is recommended to associate the majority of the Locations with one of the levels in the Country Structure, normally the lowest level such as town or village.
  • Alternative names may be in different languages and alphabets. It is also common to add P-code as an alternative name.
  • It is important to keep the Country Structure inside IMSMANG in synch with the official Country Structure.
New 6.0.png In order to facilitate updates of the Country Structure, the Country Structure ID has been made visible. Contact your GICHD IM advisor if you would like to update your Country Structure.

Assistance, Cause and Needs classifications

Tree structure.png

These classifications are used in Assistance and Victim items.

  • Cause for someone having become a victim
  • Needs that the victim is assessed to have
  • Assistance that the victim has received

They are as the Country Structure tree structures and should be set up before beginning data entry.

Ideally, a Mine Action Programme uses official, countrywide classifications that ensures mine action information is compatible with other national datasets. Implementing these classifications requires two steps:

  1. defining the levels of the classifications
  2. defining the nodes of the classifications

Define the Classifications Levels

How To

IMSMANG contains a set of pre-defined levels of classifications. These should be seen as a starting point for discussions in each Mine Action and/or Assistance Programme.

Cause Needs Assistance
Level 1 Cause Needs Assistance
Level 2 Event Phase Phase
Level 3 Type Type Type
Level 4 Subtype Subtype Subtype
Level 5 Specification Specification Specification
Level 6 Detail Detail Detail

These classifications may have maximum of ten levels.

Define the Classifications

How To

IMSMANG contains a set of pre-defined classifications. These should be seen as a starting point for discussions in each Mine Action and/or Assistance Programme. They may be as Excel files here.

Note.jpg Contact your GICHD IM advisor if you need help with adjusting levels or classifications.

Define Other Auxiliary Data

In addition to establishing the Assistance classification, Cause Classification, Country Structure and Needs classifications in IMSMANG, information managers can establish other Auxiliary data, including data for:

  • Ordnance Classification
  • Organisations
  • Places

While this information is easily updated during operational use of IMSMANG, it is helpful to establish a baseline of information prior to proceeding with Data Entry Form template design and data entry. Many IMSMANG users already have a baseline set of information created for each of the Auxiliary data types, either through the standard, predefined data available within IMSMANG or by migrating auxiliary data from a previous IMSMA version.

Ordnance Classification

This classification is used in Land, Activities and Accidents. IMSMANG includes from the installation more than 5,000 predefined ordnance models.

How To

All ordnance is grouped according to categories and subcategories. For example, an ordnance may have a category of “Landmine” and a subcategory of “Antipersonnel.” In this way, IMSMANG provides the ability not only to search and report on models but summarise information on categories and subcategories. This allows queries such as “how many landmines or bombs were cleared in a specific period?” or “how many anti-personnel mines were found?”.

Note.jpg Other categories than Landmines have ordnance that belong to the subcategory Anti-Personnel so if you only want to report on AP-mines you need to filter on both category and subcategory.

Furthermore, programmes can limit which ordnance can be used for data entry by making ordnance inactive. To making only the ordnance that may be found in the country facilitates both data entry and data quality.

Note.jpg
  • Before beginning data entry, standardise the ordnance available for use to ensure data consistency of reports.
  • When adding an ordnance to the database, determine if the ordnance already exists in IMSMANG and the correct classification.
New 6.0.png
  1. IED, Less-lethal weapons, Light weapons, MANPADS, Small Arm Ammunitions and Small Arms are new Categories.
  2. The new models belonging to the above categories are Inactive.
  3. The new field Statistic Group has been added in order to facilitate flexible reporting.

If the new field Statistic Group is not used the below table shows how category, subcategory and model name may be used as grouping criteria for statistics by ordnance.

Grouping Criteria
AP Category = Landmines AND Subcategory = AP
AV Category = Landmines AND Subcategory = AT
Country specific e.g. Roadside, Anti-group, Trip-ware 1-10 models
Cluster Category = Scatterable munitions + Clusters and dispensers
IED Category = IED
UXO Category = Bombs + Grenades + Guided Missiles + Projectiles + Rockets
SALW Models from the other categories + SALW Categories
UNK Category = Unknown
Other Category = Pyrotechnics and Flares + Misc Nonexplosive Devices + Misc Explosive Devices + Naval Mines

Organisations

How To

IMSMANG provides the ability to track information about Organisations participating in Mine Action. Organisations can be categorised by type and assigned “work areas” based on the Country Structure. To display Organisations on the map, they must have geospatial data (minimum one set of coordinates).

Additionally, IMSMANG supports the creation of parent-child relationships with organisations so that information managers can create hierarchies of organisations. For example, a mine clearance organisation may be responsible for several clearance teams within a country. As shown in the figure below, this relationship can be mapped by creating one organisation for the mine clearance organisation (NGO1) and one organisation for each team (TeamA, TeamB and TeamC), then specifying the parent organisation of each team as NGO1.

Example Hierarchy of Organisations

Example Hierarchy of Organisations

This kind of hierarchical relationship allows for complex searching and reporting on information such as how many square meters were cleared by each team and the total square meters that were cleared by the entire organisation.

IMSMANG also supports the tracking of competencies and accreditations for each organisation.

It is possible to add Organisation as CDF to other items.

Note.jpg The Organisation IMSMA is normally used for indicating that the Data Entry Form template is general i.e. not a special made template for one organisation.

Places

IMSMANG offers the option to track information about specific places or infrastructure elements within a country that are relevant to Mine Action. These can be ammunition storages, armouries, airports, community centres, hospitals, refugee camps or any other structures/buildings which designate a political, economic, social, and/or logistical value.

How To

Places can be linked to:

  • Land and Activities to represent the nearest medical facilities
  • Land and Activities to represent ammunition storage or armoury
  • Victim to represent hospital
  • Assistance to represent Place where the Assistance took place
  • Education activities to represent the location of the activity

As with other IMSMANG data, Places can be represented on the map by adding geospatial information. It is possible to add Place as CDF to other items.

New 6.0.png Ammunition storage and Armoury have been added to Place Type

Import Auxiliary Data

Warning.jpg Note that neither xml or csv/xls cannot be imported back into an IMSMANG system without the help of a GICHD IM advisor.

When the import routine is set up then all users that has permission to import Excel spreadsheet may do so, refer to XLS import on how to import Excel files.

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