Difference between revisions of "Publish a Data Entry Form Template"

From IMSMA Wiki
Jump to: navigation, search
Line 1: Line 1:
−
Publishing a field report template makes the template available to other IMSMA users for data entry.  
+
Publishing a Data Entry Form template makes the template available to other IMSMA users for data entry.  
  
−
{{note|If you think you might need to change the field report at a later time, you should first save the field report so that you can modify the existing field report template. Otherwise, you will need to recreate the field report template.  
+
{{note|If you think you might need to change the Data Entry Form at a later time, you should first save the Data Entry Form so that you can modify the existing Data Entry Form template. Otherwise, you will need to recreate the Data Entry Form template.  
 
}}
 
}}
  
−
To publish a field report template:
+
To publish a Data Entry Form template:
 
<ol>
 
<ol>
 
<li>Click the '''Publish''' button.</li>
 
<li>Click the '''Publish''' button.</li>
 
The Form Publisher window displays.
 
The Form Publisher window displays.
−
<li>Enter a name for the report in the '''Field Report Name''' field. The Field Report Name is a required value. When entering a field report name, note that:</li>
+
<li>Enter a name for the report in the '''Data Entry Form Name''' field. The Data Entry Form Name is a required value. When entering a Data Entry Form name, note that:</li>
 
*The name can be no longer than 38 characters.  
 
*The name can be no longer than 38 characters.  
 
*The name can contain special characters.  
 
*The name can contain special characters.  
−
*Using the “/” character within the name will create a subdirectory within the My Templates directory. The new subdirectory will be named with the text preceding the “/” character. The field report template will be named with the text following the “/” character.
+
*Using the “/” character within the name will create a subdirectory within the My Templates directory. The new subdirectory will be named with the text preceding the “/” character. The Data Entry Form template will be named with the text following the “/” character.
 
</ol>  
 
</ol>  
  
−
{{note|If you enter a name used by an already published field report template, the existing field report template will be overwritten. To prevent this from happening, be sure to enter a unique field report name.  
+
{{note|If you enter a name used by an already published Data Entry Form template, the existing Data Entry Form template will be overwritten. To prevent this from happening, be sure to enter a unique Data Entry Form name.  
 
}}
 
}}
  
 
<ol start="4">
 
<ol start="4">
−
<li>Enter the version number for the field report in the '''Version''' field.</li>
+
<li>Enter the version number for the Data Entry Form in the '''Version''' field.</li>
 
</ol>
 
</ol>
  
−
{{note|The version number is not required. If you do not enter a version, IMSMA will assign a version of “1.0” to the field report template.  
+
{{note|The version number is not required. If you do not enter a version, IMSMA will assign a version of “1.0” to the Data Entry Form template.  
 
}}
 
}}
  
 
<ol start="4">
 
<ol start="4">
−
<li>Click the [[Image:UserManual_ParentOrganisationsIcon.png]] button to select an organisation. Note that in order to publish the field report, it must be associated with an organisation.</li>
+
<li>Click the [[Image:UserManual_ParentOrganisationsIcon.png]] button to select an organisation. Note that in order to publish the Data Entry Form, it must be associated with an organisation.</li>
 
:The Organisation Selection window displays.
 
:The Organisation Selection window displays.
 
<li>From the Organisation Selection window:</li>
 
<li>From the Organisation Selection window:</li>
Line 34: Line 34:
 
</ol>
 
</ol>
 
<li>Click the '''Publish''' button.</li>
 
<li>Click the '''Publish''' button.</li>
−
:A message displays indicating the form was published successfully. If a field report template exists with the same name, the existing template will be marked as inactive. Field reports using the now inactive template can still be viewed from the Location View or Item View windows.  
+
:A message displays indicating the form was published successfully. If a Data Entry Form template exists with the same name, the existing template will be marked as inactive. Data Entry Forms using the now inactive template can still be viewed from the Location View or Item View windows.  
 
</ol>
 
</ol>
  
 
{{Important|The following errors may occur.  
 
{{Important|The following errors may occur.  
−
Error: A field report name must be entered to publish this form.
+
Error: A Data Entry Form name must be entered to publish this form.
−
Cause: You did not enter a field report name.
+
Cause: You did not enter a Data Entry Form name.
−
Error: An Organisation must be selected before a field report can be published.
+
Error: An Organisation must be selected before a Data Entry Form can be published.
 
Cause: You did not specify an organisation.
 
Cause: You did not specify an organisation.
 
}}
 
}}
  
 
{{NavBox HowTo Data Entry Forms}}
 
{{NavBox HowTo Data Entry Forms}}

Revision as of 21:51, 9 May 2013

Publishing a Data Entry Form template makes the template available to other IMSMA users for data entry.

Note.jpg If you think you might need to change the Data Entry Form at a later time, you should first save the Data Entry Form so that you can modify the existing Data Entry Form template. Otherwise, you will need to recreate the Data Entry Form template.

To publish a Data Entry Form template:

  1. Click the Publish button.

    2. The Form Publisher window displays.

  2. Enter a name for the report in the Data Entry Form Name field. The Data Entry Form Name is a required value. When entering a Data Entry Form name, note that:
    • The name can be no longer than 38 characters.
    • The name can contain special characters.
    • Using the “/” character within the name will create a subdirectory within the My Templates directory. The new subdirectory will be named with the text preceding the “/” character. The Data Entry Form template will be named with the text following the “/” character.
Note.jpg If you enter a name used by an already published Data Entry Form template, the existing Data Entry Form template will be overwritten. To prevent this from happening, be sure to enter a unique Data Entry Form name.
  1. Enter the version number for the Data Entry Form in the Version field.
Note.jpg The version number is not required. If you do not enter a version, IMSMA will assign a version of “1.0” to the Data Entry Form template.
  1. Click the File:UserManual ParentOrganisationsIcon.png button to select an organisation. Note that in order to publish the Data Entry Form, it must be associated with an organisation.
    2. The Organisation Selection window displays.
  2. From the Organisation Selection window:
    1. Click the row for the organisation that you would like to select as being the report owner.
    2. Click the Select button.
      3. The selected organisation’s name displays in the Organisation field.
  3. Click the Publish button.
    4. A message displays indicating the form was published successfully. If a Data Entry Form template exists with the same name, the existing template will be marked as inactive. Data Entry Forms using the now inactive template can still be viewed from the Location View or Item View windows.

Template:Important

Design Data Entry Forms
General
Get started
Tools
Elements
Properties
Publish
Published
Retrieved from "http://mwiki.gichd.org:8090/mediawiki/index.php?title=Publish_a_Data_Entry_Form_Template&oldid=8204"