MINT Implementation Checklist

Introduction

This page is currently only visible to team members, because it is meant as a guideline for starting a MINT implementation. It is currently at the brainstorming stage, but could be made public once discussed.

This is a collection of questions to ask prior to deploying MINT to a country/programme, in order to:

• gather detailed requirements,
• set the scope,
• derive an architecture,
• identify opportunities and possible obstacles, and
• be able to monitor and evaluate the MINT implementation itself.

MINT implementation checklist/questionnaire

Reporting requirements

1. What are the reporting requirements of your programme? Try to identify all of them, including reports that are already being produced and any additional reports required. For inspiration, areas can include:
   1. Legal reporting obligations (focus on the facts/evidence only, knowing that the legal reporting includes a lot of narrative that is out of the scope in this context)
   2. Reporting from regional centres to the national one
   3. Reporting from implementing partners to the national centre/national authority
   4. Reporting to headquarters (e.g. UNMAS, UNDP, etc.)
   5. Reporting to donors
   6. Reporting to management
   7. Reporting for planning purposes (e.g. weekly/monthly progress reports)
2. Do you already have defined indicators (on any level, output, outcome, etc.)? If yes, which ones?
3. For each reporting requirement, try to fill in the following table and be as precise and detailed as possible:

   Report name (tentative or real)	Main content (statistics/indicators/narrative/etc.)	Already implemented?	Automatic generation possible?	Audience	Frequency	Format	Data Source (And, is the data available?)	Comments
   ...	...	...	...	...	...	...	...	...

Current reporting

1. Is there currently a reporting system in place?
2. If yes:
1. Is the process "from data entry to reports" automated or are manual interventions required?
2. What data sources is the system querying?
3. Which technology is it based on?
4. Who is using it and who is maintaining it? Are enough people trained on it?
5. What are the strengths and weaknesses of the current reporting system? And what makes you request MINT?

Expectations and scope for MINT

1. What are your main expectations regarding the upcoming MINT implementation?
2. What main use cases do you intend to address with MINT?
3. Who is the expected audience and in which groups can the potential users be split?
4. If there is a reporting system already in place, do you intend to have both systems in parallel, or should the entire reporting be covered by MINT?

Since numerical/text and geographical reporting/analysis go hand in hand, it would be possible to add questions here about the needs/requirements for geo-analysis. To be discussed.

Data sources, data quality and security concerns

1. What data sources are available? IMSMA? Any others?
2. What is the level of confidentiality of the data?
3. With whom are you open to share the data? Implementing partners in the country? If yes, should they see all the data or only data submitted by them (e.g. activities carried out by the organization/operator)?
4. How big is the expected gap between the data (in IMSMA or any other system) and reality? What is the level of confidence in the data? Is there a major clean-up of data that needs to be performed?
5. For the indicators defined, is all the underlying data available in a structured way? Or does the data collection process need to be adapted?

Technical infrastructure

1. Are resources available to set up a server (or use an existing one) with a public IP address that can be accessed by MINT? This is the prerequisite for hosting the data in-country. The alternative is that GICHD hosts the data(base), but in this case a process needs to be set up to keep that copy of data up to date. Additionally, a MoU might be required in order to formalize who can access the data and who can't (making sure that the data is not made available to anyone without consent).

Possible implications

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