Difference between revisions of "Using Data Entry Forms"

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{{Reference guide header|Data entry is performed by completing field report templates.  
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{{Reference guide header|Data entry is performed by completing Data Entry Form templates.  
  
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Field report templates can present different data entry formats: alphanumeric or numeric-only fields, multiple or single-select lists and widgets, which contain standardised information that can automatically be displayed on the field report template.  
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Data Entry Form templates can present different data entry formats: alphanumeric or numeric-only fields, multiple or single-select lists and widgets, which contain standardised information that can automatically be displayed on the Data Entry Form template.  
  
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Once completed, a field report is ready to be saved or submitted for approval.  
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Once completed, a Data Entry Form is ready to be saved or submitted for approval.  
  
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Your field report templates have been designed by your local system administrator. Follow your local SOP or contact your local system administrator for guidance on data entry formats.
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Your Data Entry Form templates have been designed by your local system administrator. Follow your local SOP or contact your local system administrator for guidance on data entry formats.
 
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===Open a Field Report Template===
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===Open a Data Entry Form Template===
  
 
<ol>
 
<ol>
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<li>Choose Data Entry > Field Reports > Add Field Report...</li>
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<li>Choose Data Entry > Data Entry Forms > Add Data Entry Form...</li>
  
 
[[File:Test.png|440px|]]
 
[[File:Test.png|440px|]]
  
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<li>Select the field report template of your choice and click OK.</li>
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<li>Select the Data Entry Form template of your choice and click OK.</li>
  
 
[[File:Select Template.png|440px|]]
 
[[File:Select Template.png|440px|]]
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</ol>
 
</ol>
  
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===Entering Data into the Field Report Template===
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===Entering Data into the Data Entry Form Template===
  
 
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[[File:LightBulb.png|20px|<span title=""></span>]] To remove explosive ordnance from your field report template, select the row and click.  [[File:Remove.png|20px|<span title=""></span>]]
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[[File:LightBulb.png|20px|<span title=""></span>]] To remove explosive ordnance from your Data Entry Form template, select the row and click.  [[File:Remove.png|20px|<span title=""></span>]]
 
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[[File:LightBulb.png|20px|<span title=""></span>]] To remove explosive ordnance from your field report template, select the row and click [[File:Remove.png|20px|<span title=""></span>]].  On activity templates, the explosive ordnance widget presents additional fields.
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[[File:LightBulb.png|20px|<span title=""></span>]] To remove explosive ordnance from your Data Entry Form template, select the row and click [[File:Remove.png|20px|<span title=""></span>]].  On activity templates, the explosive ordnance widget presents additional fields.
 
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===Adding Attachments to the Field Report Template===
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===Adding Attachments to the Data Entry Form Template===
  
 
<ol>
 
<ol>
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</ol>
 
</ol>
  
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===Saving the Field Report Template===
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===Saving the Data Entry Form Template===
  
 
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{| class="wikitable"
 
{| class="wikitable"
 
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|-
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| [[File:LightBulb.png|20px|<span title=""></span>]] The field report is added to [[The Workbench]] with a status of Needs Completion.  [[File:Needs Completion.png|440px|]] and click [[File:Pencil.png|20px|<span title=""></span>]].
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| [[File:LightBulb.png|20px|<span title=""></span>]] The Data Entry Form is added to [[The Workbench]] with a status of Needs Completion.  [[File:Needs Completion.png|440px|]] and click [[File:Pencil.png|20px|<span title=""></span>]].
 
|}
 
|}
 
</ol>
 
</ol>
  
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===Submitting the Field Report Template===
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===Submitting the Data Entry Form Template===
  
 
<ol>
 
<ol>
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{| class="wikitable"
 
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| [[File:LightBulb.png|20px|<span title=""></span>]] The field report is added to [[The Workbench]] with a status of Needs Approval. [[File:Needs Approval.png|440px|]]
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| [[File:LightBulb.png|20px|<span title=""></span>]] The Data Entry Form is added to [[The Workbench]] with a status of Needs Approval. [[File:Needs Approval.png|440px|]]
 
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|}
 
</ol>
 
</ol>
  
 
{{NavBox Working with IMSMA}}
 
{{NavBox Working with IMSMA}}

Revision as of 20:40, 9 May 2013

Data entry is performed by completing Data Entry Form templates.

Data Entry Form templates can present different data entry formats: alphanumeric or numeric-only fields, multiple or single-select lists and widgets, which contain standardised information that can automatically be displayed on the Data Entry Form template.

Once completed, a Data Entry Form is ready to be saved or submitted for approval.

Your Data Entry Form templates have been designed by your local system administrator. Follow your local SOP or contact your local system administrator for guidance on data entry formats.


How To

Open a Data Entry Form Template

  1. Choose Data Entry > Data Entry Forms > Add Data Entry Form...

    2. File:Test.png

  2. Select the Data Entry Form template of your choice and click OK.

    3. File:Select Template.png

    >Click to select an organisation.

    Select an Organization 2.png

    >Click to select a place.

    Select a Place 2.png

    >Click File:Select an Explosive.png to select explosive ordnance.

    Select an Explosive 2.png

    File:LightBulb.png To add a quantity, enter the value in the Quantity column.

    Quantity.png File:Options.png

    File:Polyline Points.png

    Polyline Points 2.png

    Locate the spreadsheet in your directory and click Open.

    File:Move2.png

Entering Data into the Data Entry Form Template

File:LightBulb.png Text fields take alphanumeric values. Numeric fields take numeric values only.

>Click to generate an ID number.

>Click to select a date.

Calendar.png

>Click to select a country structure area.

File:CSA2.png

File:LightBulb.png To remove explosive ordnance from your Data Entry Form template, select the row and click. File:Remove.png

File:Remove Explosive.png

File:LightBulb.png To remove explosive ordnance from your Data Entry Form template, select the row and click File:Remove.png. On activity templates, the explosive ordnance widget presents additional fields.

File:Addirional Fields.png

>Click File:Pencil.png to enter geographic coordinates.


File:Geographic Coordinates.png


File:Addirional Fields.png

File:Add Point.png

File:LightBulb.png See the Point window on this page for help entering information in the window.
File:Error Message.png Enter points of polygons or polylines in the order they should be drawn in. Indicate the sequence in the Point No. field.

Retrieve 2.png

File:Error Message.png Geographic coordinates that are retrieved from the map are stored in WGS84 decimal degrees format.

File:WGS84.png

  • To import polygons and polylines from an Excel spreadsheet, click .
File:LightBulb.png Ensure that the spreadsheet displays the following columns and data.

File:Spreadsheet Display.png

Adding Attachments to the Data Entry Form Template

  1. Click File:Click Add.png

    2. File:Click Add 2.png

  2. Click to upload a new attachment

    3. File:Legend Title.png

    File:Legend Title.png

    For more information see HowTo:Manage Field Report Attachments.

Saving the Data Entry Form Template

  1. Click Save.

    2. File:Save.png

    File:LightBulb.png The Data Entry Form is added to The Workbench with a status of Needs Completion. Needs Completion.png and click File:Pencil.png.

Submitting the Data Entry Form Template

  1. Click Submit. File:Submit.png
    File:LightBulb.png The Data Entry Form is added to The Workbench with a status of Needs Approval. Needs Approval.png
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