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Using Data Entry Forms

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{{Reference guide header|Data entry is performed by completing field report templates.
 
Field report templates can present different data entry formats: alphanumeric or numeric-only fields, multiple or single-select lists and widgets, which contain standardised information that can automatically be displayed on the field report template.
 
Once completed, a field report is ready to be saved or submitted for approval.
 
Your field report templates have been designed by your local system administrator. Follow your local SOP or contact your local system administrator for guidance on data entry formats.
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{{HowTo's
|[[HowTo:Add a Field Report|Add a Field Report]]|[[HowTo:Display the Field Report Templates Window and Filter Templates|Display the Field Report Templates Window and Filter Templates]]|[[HowTo:Use the Field Report Editor Window|Use the Field Report Editor Window]]|[[HowTo:Enter an Object ID in the Field Report|Enter an Object ID in the Field Report]]|[[HowTo:Enter Date Information in the Field Report|Enter Date Information in the Field Report]]|[[HowTo:Enter Country Structure Data in the Field Report|Enter Country Structure Data in the Field Report]]|[[HowTo:Enter Organisation Data in the Field Report|Enter Organisation Data in the Field ReportEntry Forms]]|[[HowTo:Enter Place Data in the Field Report|Enter Place Data in the Field Report]]|[[HowTo:Enter Explosive Ordnance Data in the Field Report|Enter Explosive Data in the Field Report]]|[[HowTo:Enter Geospatial Data in the Field Report|Enter Geospatial Data in the Field Report]]|[[HowTo:Enter Single Geospatial Points in the Field Report|Enter Single Geospatial Points in the Field Report]]|[[HowTo:Enter Polygone/Polyline Points in the Field Report|Enter Polygone/Polyline Points in the Field Report]]|[[HowTo:Retrieve Geographic Coordinates from the Map in the Field Report|Retrieve Geographic Coordinates from the Map in the Field Report]]|[[HowTo:Import Polygone/Polyline Points from an Excel Spreadsheet in the Field Report|Import Polygone/Polyline Points from an Excel Spreadsheet in the Field Report ]]|[[HowTo:Enter Hazard Reduction Sector Data in the Field Report|Enter Hazard Reduction Sector Data in the Field Report]]|[[HowTo:Import Sector Data in the Field Report|Import Sector Data in the Field Report]]|[[HowTo:Add Sector Data in the Field Report|Add Sector Data in the Field Report]]|[[HowTo:Add an Attachment to a Field Report|Add an Attachment to a Field Report]]|[[HowTo:Download an Attachment of a Field Report|Download an Attachment of a Field Report]]|[[HowTo:Manage Field Report Attachments|Manage Field Report Attachments]]|[[HowTo:Submit Field Reports|Submit Field Reports]]|[[HowTo:Save Field Reports to the Workbench|Save Field Reports to the Workbench]]|[[HowTo:Export the Field Report|Export the Field ReportFields]]
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===Open Data entry is performed by filling in a Field Report Template=== <ol><li>Choose Data Entry > Field Reports > Add Field Report.Form (DEF)..</li> [[File:Test.png|440px|]] <li>Select This section explains how the field report template of your choice and click OK.<different widgets/li> [[Filecontrols function:Select Template.png|440px|]] >Click * [[File:Select and Organisation.pngUsing the ID Generator|20px|<span title=""></span>ID widget]] to select an organisation. * [[File:Select an Organization 2.png|440px|]] >Click [[File:Select a Place.png|20px|<span title=""></span>]] to select a place. [[File:Select a Place 2.png|440px|]] >Click [[File:Select an Explosive.png|20px|<span title=""></span>]] to select explosive ordnance. [[File:Select an Explosive 2.png|440px|]]{| class="wikitable"|-|[[File:LightBulb.png|20px|<span title=""></span>]] To add a quantity, enter the value Enter Date Information in the Quantity column.|} [[File:Quantity.png|440pxData Entry Form|Date]][[File:Options.png|440px|]] ::*To add polygon/polyline points click [[File:Select an Explosive.png|20px|<span title=""></span>]].[[File:Polyline Points.png|440px|]] [[File:Polyline Points 2.png|440px|]] Locate Enter Text or Numeric Information in the spreadsheet in your directory and click Open. [[File:Move2.png|440px|]]</ol> Entering Data into the Field Report Template=== {| class="wikitable"|-| [[File:LightBulb.pngEntry Form|20px|<span title=""></span>]] Text fields take alphanumeric values. and Numeric fields take numeric values only.|} >Click [[File:Generate ID Number.png|20px|<span title=""></span>]] to generate an ID number. >Click * [[File:Select_a_Date.png|20px|<span title=""></span>]] to select a date. [[File:Calendar.png|340px|]] >Click [[File:CSA.png|20px|<span title=""></span>]] to select a country structure area. [[File:CSA2.png|340px|]] {| class="wikitable"Using Option Lists in the Data Entry Form|Single-| [[File:LightBulb.png|20px|<span title=""></span>]] To remove explosive ordnance from your field report template, select the row and click. [[File:Remove.png|20px|<span title=""></span>]]|} [[File:Remove Explosive.png|440px|]] {| class="wikitable"|multi-| [[File:LightBulb.png|20px|<span title=""></span>]] To remove explosive ordnance from your field report template, select the row and click [[File:Remove.png|20px|<span title=""></span>]]. On hazard reduction templates, the explosive ordnance widget presents additional fields.|} * [[File:Addirional Fields.png|440pxEnter Auxiliary Data |Auxiliary Data]] >Click [[File:Pencil.png|20px|<span title=""></span>]] to enter geographic coordinates.  [[File:Geographic Coordinates.png|440px|]]  [[File:Addirional Fields.png|440px|]] ::*To add single points, click [[File:Select an Explosive.png|20px|<span title=""></span>]].[[File:Add Point.png|440px|]] {| class="wikitable"|-| [[File:LightBulb.png|20px|<span title=""></span>]] See the Point window on this page for help entering information in the window.|} {| class="wikitable"|-| [[File:Error Message.png|20px|<span title=""></span>]] Enter points of polygons or polylines Geospatial Data in the order they should be drawn in. Indicate the sequence in the Point No. field.Data Entry Form|} ::*To retrieve geographic coordinates from your map, click [[File:Retrieve.png|20px|<span title=""></span>]] [[File:Retrieve 2.png|440px|]] {| class="wikitable"|-| [[File:Error Message.png|20px|<span title=""></span>Geospatial Data]] Geographic coordinates that are retrieved from the map are stored in WGS84 decimal degrees format.|} [[File:WGS84.png|440px|]] ::*To import polygons and polylines from an Excel spreadsheet, click [[File:Import.png|20px|<span title=""></span>]]. {| class="wikitable"|-| [[File:LightBulb.png|20px|<span title=""></span>]] Ensure that the spreadsheet displays the following columns and data. [[File:Spreadsheet Display.png|440px|]]|} ===Adding Attachments to the Field Report Template=== <ol><li> Click [[File:Click Add.png|20px|<span title=""></span>]] </li> [[File:Click Add 2.png|440px|]] <li>Click [[File:Upload Attachment.png|20px|<span title=""></span>]] to upload a new attachment</li> [[File:Legend Title.png|400px|]] [[File:Legend Title.png|400px|]] For more information see [[Field Report Attachments]].</ol> ===Saving the Field Report Template=== <ol><li> Click Save.</li> [[File:Save.png|440px|]] {| class="wikitable"|-| [[File:LightBulb.png|20px|<span title=""></span>]] The field report is added to [[The Workbench]] with a status of Needs Completion. [[File:Needs Completion.png|440px|]] and click [[File:Pencil.png|20px|<span title=""></span>]].|}</ol> ===Submitting the Field Report Template===
<ol><li> Click SubmitThe Data Entry '''process''' is a series of steps to ensure high-level quality data inside {{IMSMANG}} which is explained '''[[Reconciling and Approving Data in IMSMANG |here]]'''.
[[File:Submit.png|440px|]]{{NavBox Working with IMSMA}}
{| class="wikitable"|-| [[FileCategory:LightBulb.png|20px|<span title=""></span>CRI]] The field report is added to [[The Workbench]] with a status of Needs Approval. [[File:Needs Approval.png|440px|]]|}</ol>
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