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===How It Works===__NOEDITSECTION__
[[Image:AdminGuide_ProcessForPreparingReportTemplate.png|center|600px800px|''Process for Preparing and Maintaining Data Entry Form Templates'']]
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''Process for Preparing and Maintaining Data Entry Form Templates''
The figure above shows how Data Entry Form templates are prepared and maintained. Using the Data Entry Form Template Designer, information managers build templates from the data elements in the Data Inventory Manager. Information managers can design as many or as few templates as they desire, and they can save drafts or publish the templates as needed.
When a template is completed and ready to be used for data entry, information managers publish the template for use by data entry personnel. (Only published templates can be used for data entry.) Data entry personnel can choose the published template to enter data on, which, when approved in the system, the result is shown in [[Summary Window | Summary Windows]]. The Summary windows are also fully customisable using the [[Designing Summary Templates | Summary Manger]]. So, information managers can define not only the Data Entry Form templates but also the format the information is displayed in when the data is approved.
Information managers can also inactivate templates and/or delete templates that have never been used so they are no longer available for data entry, a capability that is particularly useful when older versions of a template needs to be replaced. In order to avoid confusion on which template that should be used for data entry it is strongly recommended to inactive old versions.
Following these principles, information managers can achieve the correct balance of usability and data quality necessary for a well functioning Mine Action Programme.
It is important to evaluate/test the content of the template in order to avoid confusion such as
* questions/options that data collection staff or respondents do not understand or which are subject to different interpretations
* redundant or unnecessary questions/options
* how to better word questions/options.
===Use Data Elements for One Item Per Template===__NOEDITSECTION__
| It gives higher credibility to information if it is known which organization reported it and it also makes it possible to follow up and produce output per organization.
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| Sex- and Age-Disaggregated Data(SADD)| The needs of Victims are quite different depending on sex and age. The Education message is and he needs/priorities for beneficiaries are also depending on sex and age.
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===Use the Text Tool for Instructions and Page number===__NOEDITSECTION__
Using the Text Tool in the Data Entry Form Template Designer, information managers can add text to data entry forms independently of other data elements. This allows information managers to add additional instructions to Data Entry Form templates to help improve the quality of data entry. These instructions can include simple statements such as “Choose only one” or longer sentences such as e.g. “If the reported date occurs accident happened before January 2010, enter the following...”
It is also useful to add page number to the Data Entry Form template.
===Multiple Versions of Each Template===__NOEDITSECTION__
An alternative approach to template design is to create a separate version of the same template for each language. Benefits of this approach include reduced form size since each piece of text is only represented once and simplified template creation since users can change their locale settings and begin designing templates that take advantage of the translations already provided in {{IMSMANG}}.
{{Note| Remember that socio-economic data such as number of beneficiaries needs to be kept up-to-date if the data should be useful for prioritisation and/or impact analysis.}} {{NavBox IMSMA NG Administration}} [[Category:ELRNAA]]
