Changes

This is the recommended action for adding new items to {{IMSMANG}} but it should '''not''' be used for adding new Locations. For new Locations, the action [[Reconcile as New]] should be used. Example scenario: a new Completion report should be added.<ol><li>Start data entry from the Land [[Summary Window]] and click the [[Image:FieldTemplateIcon.png]] button. </li><li>The Template for New Data Entry Form window displays. </li><li>Select the Data Entry Form template that you would like to use:[[Image:Select Template New.png|500px|center]]<div align="center">'' Select in this scenario Inspiration Activity Completion template''</div></li><li>Click '''OK'''.</li><li>The Data Entry Form Editor displays a new Data Entry Form. The following information are automatically populated: * Form ID* Item ID* Date of information* Reconciliation tab:* Adding a Data Entry Form from a Location Summary window automatically assigns the Location to the Data Entry Form. :* Adding a Data Entry Form from the other Summary windows automatically assigns the Location to the new Data Entry Form and Links the new Data Entry Form to current the Summary item. (see the examples below)  [[Image:Recon tab Add from Location.png|600px|center]]<div align="center">'' Reconciliation Tab Add Method from Location Summary window''</div> [[Image:Recon tab Add from non-Location.png|600px|center]]<div align="center">'' Reconciliation Tab Add Method from other Summary window''</div></li><li>If appropriate, '''[[Link to Existing Item | Link]]''' to other items too.<li>Enter the data into the Data Entry Form. For more information on how to do data entry, see [[Use the Data Entry Form Editor Window]].</li> <li>Verify that the Date of Information is correct. It should reflect the '''age''' of the information (not the date of data entry).</li>[[Image:add data id.png|500px|center]]<div align="center">'' The Activity ID will be changed from Activity-14 to e.g. CR-152''</div></li><li>If your Mine Action Programme is using special number series for Completion reports (e.g. CR-xx) then click on the [[Image:Generate_ID_Number.png]] to get the next number in that number series. <li>Save, Submit or Approve the Data Entry Form.</li></ol> The next step in this scenario would be to consider if the Land status should be changed. If the Land status should be changed then the recommended action to use is '''[[Update from Summary Window]]'''. {{Note| After the Data Entry Form is Approved it may take a few seconds for the Summary window to refresh. If it does not then reopen the Summary window toolbar.}} {{ New_6.0 | This Action was introduced in version 6.0.}} ==Special Case==__NOEDITSECTION__ When the Data Entry Form template contains data fields from both Education and Education detail then you need to use ''double reconciliation''. <ol><li>Open the Location Summary window where you would like to add an Education.</li><li>Enter the data in both parts for the Data Entry Form template.</li><li>The Reconciliation tab has now two rows.[[Image:Double recon Main1.png|600px|center]]<div align="center">'' Reconciliation Tab - Add Action Education with Education Details ''</div></li><li>Select the Education Detail row.[[Image:Double recon Main2.png|600px|center]]<div align="center">'' Reconciliation Tab - Reconcile Education Details to the Education ''</div></li><li>Click on [[Image:ReconItemRecIcon.png]].<li>Choose ''Reconcile as New''.<li>Click '''OK'''. [[Image:Double recon Main3.png|350px500px|center]]

'' Summary window toolbarReconciliation Tab - Reconcile to the current Education ''

#<li>Click the '''OK'''. [[Image:FieldTemplateIconDouble recon Main4.png|600px|center]] button. #:The Template for New Data Entry Form window displays. For more information on adding a Data Entry Form, see [[Add a Data Entry Form]]. <div align="center">#Click the row in the Data Entry Form Templates window corresponding to the template that you would like to use. #Click the ''Reconciliation Tab is populated 'OK''' button. #:The Data Entry Form Editor window displays the selected template.#Enter the Data Entry Form data. For information on using the Data Entry Form Editor window, see [[Use the Data Entry Form Editor Window]].</div>

{{note| <pli>Adding a Data Entry Form from within the Location Summary window automatically assigns the location If appropriate, '''[[Link to Existing Item | Link]]''' to the Data Entry Formother items too.</p><pli>Adding a Data Entry Form from within the Land Summary, Activity Summary, Accident Summary, Victim Summary, Education Summary, Assistance SummarySave, Submit or QM Summary windows automatically assigns the location of the item to Approve the new Data Entry Form.</pli>}}</ol>

After the {{Note | The Inspiration Data Entry Form template for Education details have been corrected and is approved, you must close and reopen the summary window available for the [[Downloads | download]] here.}}{{Note | To do Data Entry Form count to increase, and for the /or Submit/Approve Data Entry Form Forms, your {{IMSMANG}} user account must belong to a User Role that has permissions to display in the do so. There are several different permissions e.g. ''Data Entry Forms windowForm'' and ''Link''. Contact your {{IMSMANG}} Administrator if you have questions on permissions.}}