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Any substantive change to a data element should instead be made in the Data Inventory Manager, either by editing an existing data element or by creating a new CDF.
===Use the Text Tool for Instructions and VersioningPage number===__NOEDITSECTION__
Using the Text Tool in the Data Entry Form Template Designer, information managers can add text to data entry forms independently of other data elements. This allows information managers to add additional instructions to Data Entry Form templates to help improve the quality of data entry. These instructions can include simple statements such as “Choose only one” or longer sentences such as “If the reported date occurs before January 2010, enter the following...”
[[Image:AdminGuide_VersionNumberFieldReportTemplateXXXInstructions DEF.png|center|500px|''Example of a Version Number on a Data Entry Form TemplateInstructions'']]
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''Example of a Version Number on a Data Entry Form TemplateInstructions''
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==Template Publishing==__NOEDITSECTION__
[[Image:Publish template version number.png|center|300px]] When the Data Entry Form templates are designed, information managers publish them for use. The publication process includes choosing an organisation that the template belongs to and providing a version number. It is good practice to include more in the version number than template version. In the above image there are three parts:# {{IMSMANG}} version it is designed with and for# date it is published# version of the template itself. When an individual template is designed to support the needs of a specific organisation, information managers can select the organisation as the owner of the template. For example, if organisation XYZ uses a specific template to collect information, the template can be assigned to XYZ when it is published. Another reason for making organization specific templates is to include the logotype of the organization in the page header. Note that setting the owner of the template does not restrict data entry personnel from using the template. The template that is published and assigned to XYZ is accessible to all {{IMSMANG}} users, not just XYZ personnel. If a template is for general use, the owner of the template can be set to “IMSMA” or the NMAA.
When a template is published using the same name as another published template, {{IMSMANG}} automatically deactivates the previously published template. Note that this does not change the format of any data already entered into {{IMSMANG}} using the previously published template. {{IMSMANG}} preserves the integrity of data as it was entered. Subsequent Data Entry Forms, however, are entered and displayed using the updated version of the template.
