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Reconcile

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{{Note | To do Data Entry and/or Submit/Approve Data Entry Forms, your {{IMSMANG}} user account must belong to a User Role that has permissions to do so. There are several different permissions e.g. ''Data Entry Form'' and ''Link''. Contact your {{IMSMANG}} Administrator if you have questions on permissions. }}

<center>The Data Entry process consists of three major steps:# Reconile# Data Entry# Approve. The major steps consist in their turn of several subtasks which may be carried out by one or more different persons and/or stakeholders in the Mine Action programme. It is possible to give permission to a user to do Data Entry but not to Approve the Data Entry Forms.{| align="center"

|- valign="top"

|

{| class="wikitable" width="650550"

! colspan="2" align="center"| Data Entry Process

|-

| 3 Select template

|-

| rowspan="23"| '''Data Entry'''

| 4 Data Entry itself

|-

| 5 Link(s)?

|-

| rowspan="5"| '''Approve'''

| 6 Save

|-

| rowspan="4"| '''Approve'''

| 7 Peer-review

|-

| 10 Approve

|}

</center>

==Reconcile==__NOEDITSECTION__

: For example a polygon of an existing Land that previously did not have that recorded in the database or a correction of date of birth for an existing Victim.

The report that is received in both cases may not look any different so it is vital that the process of new information classification is thorough. Read more about Summary items and Data Entry Forms '''[[Understanding IMSMA Information Model#Data Entry Forms and Summaries | here]]'''.

{{Decision node| It should be outlined in the Data Entry SOP whose responsibility it is to determine if it is a new item or updating information about an existing item.}}

=== Select Data Entry Action ===__NOEDITSECTION__

[[Image:Summary window toolbar.png|350px|center]]

<div align="center">

'' Summary window toolbar''

</div>

<center>

{| align="center"

|

{| class="wikitable" width="950"

! colspan="34" align="center"| Data Entry Actions

|-

! Type

! Name

! When to use

! Action

|-

| rowspan="2"| '''From Data Entry menu'''

| [[Reconcile by Creating a New Item Record|Reconcile as New]]

| '''Only''' for New Locations

| New

|-

| [[Reconcile by Updating an Existing Item Record|Reconcile as Existing Item]]

| Is '''not''' recommended anymore (Replace/Combine)

| Replace/Combine

|-

| rowspan="3"| '''From Summary window'''

| [[Add a Data Entry Form from the Summary Window]]

| Not for New Locations

| New

|-

| [[Update the Data in the Summary Window | Update from Summary Window]]

| To update existing data

| Update

|-

| [[Delete from the Summary Window]]

| If the item should be Deleted from the database

| Delete

|-

| rowspan="4"| '''From Summary windowOther Actions'''

| [[Reconcile by Linking to an Existing Item Record|Link to Existing Item]]

| Link may be used in combination which several of the other Actions

| Link

|-

| [[Reassign an Item Location | Reassign Item to another Location]]

| Special updating Action when to which Location an item is assigned

| Change Location

|-

| [[Remove a Link Between Items | Unlink Items]]

| Special updating Action when items need to be Unlinked

| Unlink

|-

| [[Unapprove a Data Entry Form from the Summary Window | Unapprove a Data Entry Form]]

| If this Action is used, all traceability and transparency is lost

| N/A

|}

</center>

xxx iamge recontab[[Image:Recon tab Add from non-Location.png|600px|center]]<div align="center">you may see '' Example of Reconciliation Tab ''</div> Depending on recon tab which Action you choose the Reconciliation tab of the Data Entry Form will be takenadd new column populated different. The Actions in table with Action name from recon the ''From Summary window'' and ''Other Actions'' automatically populates the Reconciliation tab.

=== Select Data Entry Form template===__NOEDITSECTION__

xxx in most cases there Next decision is only to choose which template to use for the Data Entry. It might be appropriate to have more than one Data Entry template active per for one item, e.g. one for the information about the Victim and another template for Victim Needs ass Land / Land admin undantag Assessment. The item Activity [[Image:Summary window toolbaris an example where each process has their own template, i.e. Non-Technical Survey, Technical Survey, EOD Spot Task, Completion Report, Post-Clearance Survey, etc.png|350px|center]]<div align="center">'' Summary window toolbar''</div>

[[Image:Select Template New.png|500px|center]]

==Data Entry ==__NOEDITSECTION__

xxx link An important part of the Data Entry is of cause the template itself and that is both collecting the data that is required and that the design of the template makes is easy to other pagesdo Data Entry and give guidance that enhances/ensures high data quality such as required fields.xxx the three tabs

=== Data Entry itself===__NOEDITSECTION__

[[Image:Understanding_IMSMA_Information_Model_Fig42.png|400px|]]For more information on how to do data entry, see [[Use the Data Entry Form Editor Window]].  {{Warning | When updating information the updating Data Entry Form's Date of information must be a later date than the Data Entry Form(s) that created the information since the calculation of the Summary item(s) are based on Date of Information. If the date is earlier or the same, no change of the Summary items occur.}} === Links? ===__NOEDITSECTION__ [[Image:Understanding IMSMA Information Model -_Updating_CVs ver2Example Relationships Among Items.png|center|400px550px|''Example of Updating SummariesRelationships Among Items'']]

<div align="center">

''Example of Updating SummariesNote: Connections to Country Structure and Location have been omitted from the example''

</div>

{{Warning | When updating information the updating Data Entry Form's Date The last step of information must be a later date than the Data Entry Form(s) that created is to specify on the information since Reconciliation tab if the calculation of the Summary item(s) are based on Date of Informationshould be linked to another item. If In {{IMSMANG}} the date is earlier or links implicate a relationship between the same, no change of items. For example:* a link between an Activity and a Victim means that the Summary items occurVictim is a Demining Victim;* a link between two Victims means that they are family.}}

Read more about Summary item and Data Entry Forms '''=== Save===__NOEDITSECTION__ [[Understanding IMSMA Information Model#Data Entry Forms and Summaries Image:WB_Status.png|center| here225px]]<div align="center">''Data Entry Form Statuses / Reconciliation workflow''. === Links? ===__NOEDITSECTION__ </div>

The Data Entry Form has several status

==Approve==__NOEDITSECTION__

=== Save===__NOEDITSECTION__

=== Peer review===__NOEDITSECTION__

=== Submit===__NOEDITSECTION__

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