Difference between revisions of "Using Data Entry Forms"

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{{Reference guide header|Data entry is performed by completing data entry form templates.
 
 
Data entry form templates can present different data entry formats: alphanumeric or numeric-only fields, multiple or single-select lists and widgets, which contain standardised information that can automatically be displayed on the data entry form template.
 
 
Once completed, a data entry form is ready to be saved or submitted for approval.
 
 
Your data entry form templates have been designed by your IMSMA administrator. Follow your local SOP or contact your IMSMA administrator for guidance on data entry formats.
 
}}
 
 
__FORCETOC__
 
{{TOC right}}
 
 
 
{{HowTo's
 
{{HowTo's
|[[Display the Data Entry Form Templates Window and Filter Templates|Display the Data Entry Form Templates Window and Filter Templates]]
+
|[[Data Entry Forms]]
|[[Add a Data Entry Form|Add a Data Entry Form]]
+
|[[Data Fields]]
|[[Use the Data Entry Form Editor Window|Use the Data Entry Form Editor Window]]
 
|[[Enter an Object ID in the Data Entry Form|Enter an Object ID in the Data Entry Form]]
 
|[[Enter Date Information in the Data Entry Form|Enter Date Information in the Data Entry Form]]
 
|[[Enter Country Structure Data in the Data Entry Form|Enter Country Structure Data in the Data Entry Form]]
 
|[[Enter Organisation Data in the Data Entry Form|Enter Organisation Data in the Data Entry Form]]
 
|[[Enter Place Data in the Data Entry Form|Enter Place Data in the Data Entry Form]]
 
|[[Enter Explosive Ordnance Data in the Data Entry Form|Enter Explosive Data in the Data Entry Form]]
 
|[[Enter Geospatial Data in the Data Entry Form|Enter Geospatial Data in the Data Entry Form]]
 
|[[Manual Geospatial Data Entry|Manual Geospatial Data Entry]]
 
|[[Draw on the Map to Specify Geographic Coordinates|Draw on the Map to Specify Geographic Coordinates]]
 
|[[Import Geospatial Data from Excel|Import Geospatial Data from Excel]]
 
|[[Import Geospatial Data from Shapefile|Import Geospatial Data from Shapefile]]
 
|[[Manage Data Entry Form Attachments|Manage Data Entry Form Attachments]]
 
|[[Save Data Entry Forms to the Workbench|Save Data Entry Forms to the Workbench]]
 
 
}}
 
}}
  
===Open a Data Entry Form Template===__NOEDITSECTION__
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Data entry is performed by filling in a Data Entry Form (DEF). This section explains how the different widgets/controls function:
 +
* [[Using the ID Generator|ID widget]]
 +
* [[Enter Date Information in the Data Entry Form| Date]]
 +
* [[Enter Text or Numeric Information in the Data Entry Form|Text and Numeric]]
 +
* [[Using Option Lists in the Data Entry Form| Single- and multi-select]]
 +
* [[Enter Auxiliary Data | Auxiliary Data]]
 +
* [[Enter Geospatial Data in the Data Entry Form|Geospatial Data]].
  
<ol>
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The Data Entry '''process''' is a series of steps to ensure high-level quality data inside {{IMSMANG}} which is explained '''[[Reconciling and Approving Data in IMSMANG |here]]'''.
<li>Choose Data Entry > Data Entry Forms > Add Data Entry Form...</li>
 
  
[[File:Test.png|440px|]]
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{{NavBox Working with IMSMA}}
 
 
<li>Select the data entry form template of your choice and click OK.</li>
 
 
 
[[File:Select Template.png|440px|]]
 
 
 
<li>Click [[File:Select and Organisation.png|20px|<span title=""></span>]] to select an organisation on the Data Entry Form Editor.</li>
 
 
 
[[File:Select an Organization 2.png|440px|]]
 
 
 
<li>Click [[File:Select a Place.png|20px|<span title=""></span>]] to select a place on the Data Entry Form Editor.</li>
 
 
 
[[File:Select a Place 2.png|440px|]]
 
 
 
<li>Click [[File:Select an Explosive.png|20px|<span title=""></span>]]  to select explosive ordnance on the Data Entry Form Editor.</li>
 
 
 
[[File:Select an Explosive 2.png|440px|]]
 
 
 
{{note| To add a quantity, enter the value in the Quantity column.}}
 
  
[[File:Quantity.png|440px|]]
+
[[Category:CRI]]
 
 
<li>Click [[File:Pencil.png|20px|<span title=""></span>]] to enter Points, Polygons, and Polylines on the Data Entry Form Editor.</li>
 
 
 
Then click [[File:Select an Explosive.png|20px|<span title=""></span>]] to add a Point.
 
 
 
[[File:Options.png|440px|]]
 
 
 
::*To add polygon/polyline points click [[File:Select an Explosive.png|20px|<span title=""></span>]].
 
[[File:Polyline Points.png|440px|]]
 
 
 
[[File:Polyline Points 2.png|440px|]]
 
</ol>
 
Locate the spreadsheet in your directory and click Open.
 
 
 
[[File:Move2.png|440px|]]
 
 
 
===Entering Data into the Data Entry Form Template===__NOEDITSECTION__
 
 
 
{{note| Text fields take alphanumeric values. Numeric fields take numeric values only.}}
 
 
 
>Click [[File:Generate ID Number.png|20px|<span title=""></span>]] to generate an ID number.
 
 
 
>Click [[File:Select_a_Date.png|20px|<span title=""></span>]] to select a date.
 
 
 
[[File:Calendar.png|340px|]]
 
 
 
>Click [[File:CSA.png|20px|<span title=""></span>]] to select a country structure area.
 
 
 
[[File:CSA2.png|340px|]]
 
 
 
{{note| To remove explosive ordnance from your data entry form template, select the row and click.  [[File:Remove.png|20px|<span title=""></span>]]}}
 
 
 
[[File:Remove Explosive.png|440px|]]
 
 
 
{{note| To remove explosive ordnance from your data entry form template, select the row and click [[File:Remove.png|20px|<span title=""></span>]].  On activity templates, the explosive ordnance widget presents additional fields.}}
 
 
 
[[File:Additional Fields.png|440px|]]
 
 
 
>Click [[File:Pencil.png|20px|<span title=""></span>]]  to enter geographic coordinates.
 
 
 
 
 
[[File:Geographic Coordinates.png|440px|]]
 
 
 
 
 
 
 
::*To add single points, click [[File:Select an Explosive.png|20px|<span title=""></span>]].
 
[[File:Add Point.png|440px|]]
 
 
 
{{note| See the Point window on this page for help entering information in the window.}}
 
 
 
{{warning| Enter points of polygons or polylines in the order they should be drawn in. Indicate the sequence in the Point No. field.}}
 
 
 
::*To retrieve geographic coordinates from your map, click [[File:Retrieve.png|20px|<span title=""></span>]]
 
 
 
[[File:Retrieve 2.png|440px|]]
 
 
 
{{warning| Geographic coordinates that are retrieved from the map are stored in WGS84 decimal degrees format.}}
 
 
 
[[File:WGS84.png|440px|]]
 
 
 
::*To import polygons and polylines from an Excel spreadsheet, click [[File:Import.png|20px|<span title=""></span>]].
 
 
 
{{note| Ensure that the spreadsheet displays the following columns and data.
 
[[File:Spreadsheet Display.png|440px|]]}}
 
 
 
===Adding Attachments to the Data Entry Form Template===__NOEDITSECTION__
 
 
 
<ol>
 
 
 
[[File:Click Add 2.png|440px|]]
 
 
 
<li>Click [[File:Upload Attachment.png|20px|<span title=""></span>]] to upload a new attachment</li>
 
 
 
For more information see [[Manage Data Entry Form Attachments]].
 
</ol>
 
 
 
===Saving the Data Entry Form Template===__NOEDITSECTION__
 
 
 
#Click Save.
 
 
 
[[File:Save.png|440px|]]
 
 
 
{{note| The data entry form is added to the Workbench with a status of Needs Completion.  [[File:Needs Completion.png|440px|]]}}
 
 
 
===Submitting the Data Entry Form Template===__NOEDITSECTION__
 
 
 
#Click Submit.
 
 
 
[[File:Submit.png|440px|]]
 
 
 
{{note| The data entry form is added to the Workbench with a status of Needs Approval. [[File:Needs Approval.png|440px|]]}}
 
 
 
{{NavBox Working with IMSMA}}
 

Latest revision as of 13:34, 22 June 2016

Data entry is performed by filling in a Data Entry Form (DEF). This section explains how the different widgets/controls function:

The Data Entry process is a series of steps to ensure high-level quality data inside IMSMANG which is explained here.