Difference between revisions of "Defining Roles, Permissions and Users"
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Revision as of 19:19, 8 May 2013
IMSMANG allows information managers to control permissions for IMSMANG functions through the management of users and roles. With multiple permission levels for the Workbench, for example, different users can be assigned different permissions, allowing programmes to implement a data-entry workflow that distinguisheses between data entry and data verification roles. It is recommended to set up a permission structure that reserves approval authority for Data Entry Forms for the most trusted users.
| Table 6. Typical IMSMANG Roles | |
|---|---|
| Role | Description |
| Data Entry | Users whose primary function is to enter Data Entry Forms and other data into the system. This role may or may not include the ability to approve Data Entry Forms. |
| Data Verification | Users who typically perform quality checks on the data entered by Data Entry users. This role is often responsible for verifying the accuracy of the data entered and approving Data Entry Forms. |
| Operations | Users who typically browse for information within IMSMANG to make operational decisions. Operations users may sometimes be grouped by function (for example, education, clearance, or victim assistance). These users often perform searches for data, generate reports and analyze the data to support operational needs. |
| Systems Administrator | Users who perform information management-specific functions such as creating Data Entry Form templates, designing reports, backing up and restoring data and other technical functions. |
| Guest | Users with essentially read-only access to browse data. |
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To add, change permissions associated with, or remove IMSMA roles, you must have access to the Role Admin permission |
Access to IMSMA functions are handled by the use of permissions. Permissions allow a user to view information related to a function, or view and change information related to a function. Roles are named groups of permissions that can be assigned to users. IMSMA includes several predefined roles that have one or more permissions assigned to them. The predefined IMSMA roles are Operations, System Administrator, Data Entry, and Guest.
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You can use the predefined roles as is, or you can change them to suit your needs. You can also add new roles or copy existing roles. The following sections provide information for performing these actions. The default permissions associated with IMSMA’s predefined roles and their descriptions are listed below:
| Default Permissions for IMSMA Roles | ||
|---|---|---|
| Role Name | Default Permissions | Provides Access to... |
| Operations | Auxiliary Data Export | Export country structure, explosive ordnance, organisation, and place data. |
| Country Structure Mgmt | Add or change country structures and country structure levels. | |
| Data Inventory Manager | Add, change, and remove custom defined fields, custom option values, and data categories. | |
| Data Entry Form | Add, save, submit, and delete Data Entry Forms. | |
| Data Entry Form Approve | Approve Data Entry Forms. | |
| Data Entry Form Export | Export Data Entry Forms. | |
| Data Entry Form Import | Import Data Entry Forms. | |
| Data Entry Form Reject | Reject Data Entry Forms. | |
| Data Entry Form Submit | Submit Data Entry Forms. | |
| Form Template Design | Add, change, and remove Data Entry Form templates. | |
| Form Template Publish | Publish Data Entry Form templates. | |
| Impact Scoring | Add, change, remove, and generate impact scores. | |
| Link | Add links between item records. | |
| Object Obsoletion | Toggle items in the Location Summary window between active and inactive. | |
| Explosive Ordnance | Add, change, and remove explosive ordnance. For this permission, you can also specify read-only access. | |
| Organisations | Add, change, and remove IMSMA organisations. For this permission, you can also specify read-only access. | |
| Places | Add and change IMSMA places. For this permission, you can also specify read-only access. | |
| Print the results. | ||
| Published Form Mgmt | Change the status of Data Entry Forms. | |
| Reference System Manager | Add, change, and remove coordinate reference systems used by IMSMA. | |
| Reporting | Generate reports. | |
| Role Admin | Add, change, and remove roles and assign permissions to roles. | |
| Search | Locate item records that meet specified criteria. | |
| Task | Add, change, and remove tasks and work items. | |
| Theme Customisation | Assign subcategories (sub-themes) to themes displayed on the IMSMA Navigation window’s map. | |
| Theme Manager | Change IMSMA icons and map themes displayed on the IMSMA Navigation window’s map. | |
| User Admin | Add, change, and deactivate users. | |
| Summary Manager | Add, change, publish, and remove customised Summaries. | |
| XLS Import | Import Data Entry Form data in .xls file format. | |
| System Administrator | Map Export | Export a map to an .apm file. |
| Map Import | Import a map into IMSMA. | |
| Data Entry | Data Entry Form | Add, save, submit, and delete Data Entry Forms. |
| Ordnance (read-only) | View explosive ordnance. | |
| Organisations (read-only) | View IMSMA organisations. | |
| Places (read-only) | View IMSMA places. | |
| Print the results. | ||
| Search | Locate item records that meet specified criteria. | |
| Guest | Search | Locate item records that meet specified criteria. |
