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| − | {{Reference guide header|The Data Entry process is a series of steps to ensure the approval of high-level quality data inside {{IMSMANG}}. To help achieve this aim, is important to have locally defined standard operating procedures (SOPs) for Data Entry which defines who-does-what and who is responsible for Data 'Verification.
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| − | The Data Entry process consists of three major steps:
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| − | 1. Reconile
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| − | 2. Data Entry
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| − | 3. Approve.
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| − | Data entry is performed by completing Data Entry Form templates. Data Entry Form templates contain different data field formats for example:
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| − | * alphanumeric or numeric fields,
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| − | * multiple or single-select lists and
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| − | * table widgets.
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| − | Once completed, a Data Entry Form may be Saved or Submitted for approval.
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| − | The Data Entry Form templates have been designed by your IMSMA administrator. Follow your local SOP or contact your IMSMA administrator for guidance on how to enter data.
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| − | }}
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| − | __FORCETOC__
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| − | {{TOC right}}
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| | {{HowTo's | | {{HowTo's |
| | |[[Data Entry Forms]] | | |[[Data Entry Forms]] |
| − | |[[Add a Data Entry Form from the Summary Window | Add a Data Entry Form]] | + | |[[Data Fields]] |
| − | |[[Use the Data Entry Form Editor Window | Use the Data Entry Form Editor]]
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| − | |[[Auxiliary Data]]
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| − | |[[Enter Geospatial Data in the Data Entry Form | Enter Geospatial Data]]
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| | }} | | }} |
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| − | ===Data Entry Process===__NOEDITSECTION__
| + | Data entry is performed by filling in a Data Entry Form (DEF). This section explains how the different widgets/controls function: |
| − | In the previous step of the Data Entry process, [[Reconciling and Approving Data in IMSMANG | Reconcile]], which [[Reconcile | Action]] and Data Entry Form template to use have been decided.
| + | * [[Using the ID Generator|ID widget]] |
| − | | + | * [[Enter Date Information in the Data Entry Form| Date]] |
| − | ===Enter data in a Data Entry Form Template===__NOEDITSECTION__
| + | * [[Enter Text or Numeric Information in the Data Entry Form|Text and Numeric]] |
| − | [[Image:Fig42.png|400px|]]
| + | * [[Using Option Lists in the Data Entry Form| Single- and multi-select]] |
| − | | + | * [[Enter Auxiliary Data | Auxiliary Data]] |
| − | {| border="1" cellpadding="4" cellspacing="0" style="margin: 1em 1em 1em 0; background: #f9f9f9; border: 1px #aaa solid; border-collapse: collapse; font-size: 95%;"
| + | * [[Enter Geospatial Data in the Data Entry Form|Geospatial Data]]. |
| − | ! Button || Description
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| − | |- ! style="background-color:
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| − | | [[File:MFRABtn01.png]] || Allows you to [[Manage Data Entry Form Attachments|attach]] a file to the Data Entry Form.
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| − | |- ! style="background-color:
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| − | | [[File:ExportUnappIcon.png]] || Exports the Data Entry Form.
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| − | |- ! style="background-color:
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| − | | [[File:Print.png]] || Prints the Data Entry Form.
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| − | |- ! style="background-color:
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| − | | [[File:Generate ID Number.png]] || This button is used for automatically generate an [[Using the ID Generator|object ID]].
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| − | |- ! style="background-color:
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| − | | [[File:Select a Date.png]] || This button is used for entering [[Enter Date Information in the Data Entry Form|date information]].
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| − | |- ! style="background-color:
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| − | | [[File:CSA.png]] || This button displays is used for entering [[Enter Country Structure Data in the Data Entry Form|Country Structure information]].
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| − | |- ! style="background-color:
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| − | | [[File:Pencil_for_points.png]] || This button is used for entering [[Enter Geospatial Data in the Data Entry Form|geospatial information]].
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| − | |- ! style="background-color:
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| − | | [[File:Select and Organisation.png]] || This button is used for entering [[Enter Organisation Data in the Data Entry Form|Organisation information]].
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| − | |- ! style="background-color:
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| − | | [[File:Select a Place.png]] || This button is used for entering [[Enter Place Data in the Data Entry Form|Place information]].
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| − | |}
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| − | ===Adding Attachments to the Data Entry Form===__NOEDITSECTION__
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| − | <ol>
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| − | [[File:Click Add 2.png|440px|]]
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| − | | |
| − | <li>Click [[File:Upload Attachment.png|20px|<span title=""></span>]] to upload a new attachment</li>
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| − | | |
| − | </ol>
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| − | === Links? ===__NOEDITSECTION__
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| − | [[Image:Understanding IMSMA Information Model - Example Relationships Among Items.png|center|450px|''Example Relationships Among Items'']]
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| − | <div align="center">
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| − | ''Note: Connections to Country Structure and Location have been omitted from the example''
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| − | </div>
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| − | The last step of the Data Entry is to specify on the Reconciliation tab if the item should be [[Reconcile by Linking to an Existing Item Record | linked]] to another item. In {{IMSMANG}} the links implicate a relationship between the items. For example:
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| − | * a link between an Activity and a Victim means that the Victim is a Demining Victim;
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| − | * a link between two Victims means that they are family.
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| − | ==Approve==__NOEDITSECTION__
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| − | [[Image:WB_Status.png|center|175px]]
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| − | <div align="center">
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| − | '' Approval workflow / Data Entry Form Statuses''
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| − | </div>
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| − | The buttons at the bottom of the Data Entry Form Editor window are used during the next phase of Data Entry proccess, Approve. The '''Data Enterer''' uses ''Save'' and/or ''Submit'' and the '''Data Verifier''' ''Reject'' or ''Approve''.
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| − | {|
| + | The Data Entry '''process''' is a series of steps to ensure high-level quality data inside {{IMSMANG}} which is explained '''[[Reconciling and Approving Data in IMSMANG |here]]'''. |
| − | |- valign="top"
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| − | {| class="wikitable"
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| − | ! Button || Description
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| − | |- align="center"
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| − | | [[Image:Save button.png]] || [[Save Data Entry Forms to the Workbench | Saves]] the Data Entry Form information to the Workbench with a Saved status so that you can update the Data Entry Form information at a later time.
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| − | |- align="center"
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| − | | [[Image:Submit button.png]] || Saves the Data Entry Form information to the Workbench with a [[Submit Data Entry Forms | Submitted]] status.
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| − | |- align="center"
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| − | | [[Image:Reject button.png]] || Saves the Data Entry Form to the Workbench with a [[Reject Data Entry Forms | Rejected]] status.
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| − | |- align="center"
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| − | | [[Image:Approve button.png]] || After a Data Entry Form has been [[Approve Data Entry Forms | Approved]], it can no longer be changed. An approved Data Entry Form can be viewed from the Summary windows. In order to approve a Data Entry Form, it must have a Location assigned to it. The Data Entry Form may no longer be found in the Workbench.
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| − | |-align="center"
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| − | | [[Image:Cancel button.png]] || Closes the Data Entry Form Editor window without saving the information. The user is given a warning message if there is unsaved data prior to closing the editor. | |
| − | |}
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| | {{NavBox Working with IMSMA}} | | {{NavBox Working with IMSMA}} |
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| | [[Category:CRI]] | | [[Category:CRI]] |
Data entry is performed by filling in a Data Entry Form (DEF). This section explains how the different widgets/controls function:
