Importing and Exporting

How To
Export Data Entry Forms Import Translations Export Translations Export Auxiliary Data

IMSMA^NG provides extensive data import and export capabilities and formats designed to support a variety of purposes and needs. Using IMSMA^NG’s import and export functions, information managers can exchange data directly with other IMSMA^NG systems, export data for use in external tools and share data with other XML-compliant systems.

Data Entry Forms

The primary mechanism IMSMA^NG uses for sharing information is the data entry form. Data entry forms contain the vast majority of IMSMA^NG data and are the sole repository for entering operational information into the system. So, exporting and importing data entry forms let information managers easily share information between IMSMA^NG systems and other IMSMA^NG tools such as IMSMA Remote Entry. Information managers can share large or small amounts of data directly with other IMSMA^NG users whether they are working together in the same programme or in separate countries.

Data entry forms information may be exported and imported in maXML format.

When importing XML data entry forms into IMSMA^NG , there are occasionally problems with the data that cause the data to not be fully imported. These “import issues” are tracked on each data entry form and must be resolved before the data entry form can be approved. Typically, import issues are the result of references to auxiliary data such as places, organisations, ordnance or country structure elements that do not exist in the importing system. These issues can be resolved easily by creating the necessary auxiliary data and re-importing the data entry forms. This functionality is designed to permit imports to continue even if some of the linked data is missing.

Translations

In addition to Data Entry Forms, the translations of enumeration values can be exported and imported into IMSMA^NG. Using this functionality, information managers can export translations that already exists for a language or create a completely new translation file so it may be edited with Rosetta-J instead of translating one by one in the Data Inventory Manager.

Auxiliary Data and Map Exports

IMSMA^NG supports the export of Auxiliary data but this information cannot be imported back into an IMSMA^NG system. The exported xml files are for external tools such as IMSMA Remote Entry. The map is possible to export in two formats; pdf or apm (ESRI Arc Pad Map).

Non-Exportable Data

Certain data within IMSMA^NG , particularly the administrative data, is not exportable to any external format. These include:

• Saved searches,
• Impact scoring schemes
• Permissions
• Tasks and Work items and
• Summary templates.

Contact your GICHD IM advisor if you need to export any of these.