Reconcile started from Data Entry Menu

To reconcile Data Entry Forms, your IMSMANG user account must belong to a User Role that has permissions to do so. There are several different permissions e.g. Data Entry Form and Link. Contact your IMSMANG Administrator if you have questions on permissions.

Data Entry

When data entry is started from either the Data Entry menu or from the Add Data Entry Forms button in the toolbar the possible Actions on the Reconciliation tab are different than when data entry is started from the Summary window.

Reconciliation Tab

When you click the button, you will be given three different options.

Reconciliation Options

• Reconcile as New – allows you to assign the item record to a Location.
• Reconcile as Existing Item – allows you to update an existing item with the information in this Data Entry Form.

There are two different methods:

• Replace
• Combine.

• Link to Existing Item - allows you to link the item to an existing object of any type.

Item are not normally Linked to Locations. Items are assigned to Locations.

The difference between Replace and combine

These fields/subobjects are calculated differently depending on if Replace or Combine are chosen as action:

Data	Item
Geodata	All items
Ordnance	Accident, Activity, Land
Area size	Activty, Land
Hours spent	Activity
Cause / Event	Victim
Needs	Victim
Given Assistance	Assistance

Replace

If the above listed fields/subobjects are filled in the information in them will replace the existing information.
If e.g. the Ordnance information is not filled in the Data Entry Form the existing Ordnance information will not be changed in any way.