Difference between revisions of "Export Search Result"

Revision as of 20:09, 19 March 2015

Depending on your Search Target, then search result may be exported in two different formats:

XML Export – exports to a file in XML format.
Text Export – exports to a file in CSV format. This comma separated file may be opened with e.g. Excel.

	The file format CSV and together with Excel has its limitations. For example: non-Latin characters are not supported data like 1-10 (beneficiaries) may be interpreted in Excel as '1st October. Therefore check carefully the result in Excel before sharing the export result with others. One possible workaround is to select all rows in the Search result, copy and paste into Excel.

To Export data from the selected row(s) to a file:

Select the row(s) that you would like to export to a file. If you do not select any row(s) all rows will be exported.
Click the button.
The Export Options window displays.

Export Options Window

If you select the Text Export option, you can select the columns that you would like to include in the export file.

Export Options Window – Text Export

Click the OK button.
Specify the directory to which you would like to export the file and the name of the file.
Click the Save button.

Export confirmation window

@@ Line 2: / Line 2: @@
 *''XML Export'' – exports to a file in XML format.
 *''Text Export'' – exports to a file in CSV format. This comma separated file may be opened with e.g. Excel.
+{{Note | The file format CSV and together with Excel has its limitations. For example:
+* non-Latin characters are not supported
+* data like ''1-10'' (beneficiaries) may be interpreted in Excel as '1st October''.
+Therefore check carefully the result in Excel before sharing the export result with others.
+One possible workaround is to select all rows in the Search result, copy and paste into Excel.}}
 To Export data from the selected row(s) to a file: