Difference between revisions of "Using Data Entry Forms"

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{{Reference guide header|Data entry is performed by completing data entry form templates.  
 
{{Reference guide header|Data entry is performed by completing data entry form templates.  
  
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Data entry form templates can present different data entry formats: alphanumeric or numeric-only fields, multiple or single-select lists and widgets, which contain standardised information that can automatically be displayed on the data entry form template.  
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Data entry form templates may contain different data field formats:  
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* alphanumeric or numeric-only fields,  
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* multiple or single-select lists and  
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* table widgets.  
  
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Once completed, a data entry form is ready to be saved or submitted for approval.  
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Once completed, a data entry form may be saved or submitted for approval.  
  
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Your data entry form templates have been designed by your IMSMA administrator. Follow your local SOP or contact your IMSMA administrator for guidance on data entry formats.
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The data entry form templates have been designed by your IMSMA administrator. Follow your local SOP or contact your IMSMA administrator for guidance on how to enter data.
 
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[[File:SampleSpreadsheetWithDataForTwoPolylines.png|440px|]]}}
 
[[File:SampleSpreadsheetWithDataForTwoPolylines.png|440px|]]}}
 
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===Entering Data into the Data Entry Form Template===__NOEDITSECTION__
 
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{{note| Text fields take alphanumeric values. Numeric fields take numeric values only.}}
 
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Click [[File:Generate ID Number.png|20px|<span title=""></span>]] to generate an ID number.
 
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Click [[File:Select_a_Date.png|20px|<span title=""></span>]] to select a date.
 
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[[File:Calendar.png|340px|]]
 
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On forms that have a Country, click [[File:CSA.png|20px|<span title=""></span>]] to select a Country Structure node.
 
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[[File:CSA2.png|340px|]]
 
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===Adding Attachments to the Data Entry Form Template===__NOEDITSECTION__
 
===Adding Attachments to the Data Entry Form Template===__NOEDITSECTION__
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===Saving the Data Entry Form Template===__NOEDITSECTION__
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{NavBox Working with IMSMA}}
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#Click Save.
 
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[[File:Save.png|440px|]]
 
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{{note| The data entry form is added to the Workbench with a status of Saved.  [[File:Needs Completion.png|440px|]]}}
 
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===Submitting the Data Entry Form Template===__NOEDITSECTION__
 
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#Click Submit.
 
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[[File:Submit.png|440px|]]
 
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{{note| The data entry form is added to the Workbench with a status of Submitted. [[File:Needs Approval.png|440px|]]}}
 
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{{NavBox Working with IMSMA}}
 
  
 
[[Category:CRI]]
 
[[Category:CRI]]

Revision as of 14:05, 16 January 2015

Data entry is performed by completing data entry form templates.

Data entry form templates may contain different data field formats:

  • alphanumeric or numeric-only fields,
  • multiple or single-select lists and
  • table widgets.

Once completed, a data entry form may be saved or submitted for approval.

The data entry form templates have been designed by your IMSMA administrator. Follow your local SOP or contact your IMSMA administrator for guidance on how to enter data.


How To

Open a Data Entry Form Template

  1. Choose Data Entry > Data Entry Forms > Add Data Entry Forms...

    2. File:Test.png

  2. Select the data entry form template of your choice and click OK.

    3. File:Select Template.png

  3. On forms that have Organisation, click to select an organisation on the Data Entry Form Editor.

    4. Select an Organization 2.png

  4. On forms that have a Place, click to select a place on the Data Entry Form Editor.

    5. Select a Place 2.png

  5. On forms that have an Ordnance, click to select explosive ordnance on the Data Entry Form Editor.

    6. Select an Explosive 2.png

    Note.jpg To add a quantity, enter the value in the Quantity column.

    Quantity.png

    Note.jpg To remove explosive ordnance from your data entry form template, select the row and click EcksButton.png.

    File:Remove Explosive.png

    Note.jpg On activity templates, the explosive ordnance widget presents additional fields.

    Additional Fields.png

  6. On forms that have Points and Polygons, click to enter Points, Polygons, and Polylines with the geodata widget. A description of when to use the different point types may be find here.


    7. File:Geographic Coordinates.png

    To add single points, click .

    File:Add Point.png

    The Point window displays.

    File:Options.png

    To add polygon/polyline points click .

    File:Polyline Points.png

    Polyline Points 2.png

    Note.jpg Enter points of polygons or polylines in the order they should be drawn in. Indicate the sequence in the Point No. field.

    To retrieve geographic coordinates from your map, click GeoDataIcon.png on the Point and Polygon/Polyline List window. The following toolbar displays. See Draw on the Map to Specify Geographic Coordinates for more information.

    Retrieve 2.png

    Note.jpg Geographic coordinates that are drawn on the map will use the coordinate system and format that is specified in the Point and Polygon/Polyline List window even if the map is projected to another coordinate system and/or format.

    File:WGS84.png

    To import polygons and polylines from an Excel spreadsheet or Shapefile, click . See Import Geospatial Data from Excel and Import Geospatial Data from Shapefile for more information.

    Note.jpg Ensure that the spreadsheet displays the following columns and data.

    File:SampleSpreadsheetWithDataForTwoPolylines.png

Adding Attachments to the Data Entry Form Template

    File:Click Add 2.png
  1. Click to upload a new attachment

{NavBox Working with IMSMA}}

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