Reconcile started from Data Entry Menu: Difference between revisions

Revision as of 11:58, 11 March 2015

	To do Data Entry and/or Submit/Approve Data Entry Forms, your IMSMA^NG user account must belong to a User Role that has permissions to do so. There are several different permissions e.g. Data Entry Form and Link. Contact your IMSMA^NG Administrator if you have questions on permissions.

Overview

Data Entry

When data entry is started from either the Data Entry menu or from the Add Data Entry Forms button in the toolbar the possible Actions on the Reconciliation tab are different than when data entry is started from the Summary window.

Reconciliation Tab

When you click the button, you will be given three different options.

Reconciliation Options

Reconcile as New – allows you to assign the item record to a Location.
Reconcile as Existing Item – allows you to update an existing item with the information in this Data Entry Form.

There are two different methods:

Replace
Combine.

Link to Existing Item - allows you to link the item to an existing object of any type.

	Item are not normally Linked to Locations.

The difference between Replace and combine

These fields/subobjects are calculated differently depending on if Replace or Combine are chosen as action:

Data	Item
Area size	Activty, Land
Cause / Event	Victim
Geospatial data	All items
Given Assistance	Assistance
Hours spent	Activity
Needs	Victim
Ordnance	Accident, Activity, Land

Scenario

If you for example would like to:

change an existing reference point to benchmark
no changes to the polygon
add one more ordnance
correct Hours spent.

To be able to update as above you must make two Data Entry forms and retype a lot of information which takes time and increases the probability for data errors hence we strongly recommend to start form the Summary window instead and use the Update action when more than one field needs to be changed for an existing item. The Update action also provides a better overview of existing information than the Replace and Combine actions do.

Replace

If the above listed fields/subobjects are filled in on the current Data Entry Form the information will replace the existing information.

Examples of end result - Replace

If the existing item has 15 Unknown AP mines and the Data Entry form has 3 Unknown AP mines the end result with the action Replace is 3 Unknown AP mines.

If the existing item has one reference point and one polygon and the Data Entry form has one benchmark the end result with the action Replace is only one benchmark.

Combine

If the above listed fields/subobjects are filled in on the current Data Entry Form the information will be aggregated/added to the existing information.

Examples of end result - Combine

If the existing item has 15 Unknown AP mines and the Data Entry form has 3 Unknown AP mines the end result with the action Combine is 18 Unknown AP mines.

If the existing item has one reference point and one polygon and the Data Entry form has one benchmark and one polygon the end result with the action Combine one reference point, one benchmark and two polygons.

	For Ordnance in Activity also Action on item is taken in consideration when calculating which rows should be combined.

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@@ Line 1: / Line 1: @@
 {{TOC right}}
-{{Note | To do data entry and/or Reconcile Data Entry Forms, your {{IMSMANG}} user account must belong to a User Role that has permissions to do so. There are several different permissions e.g. ''Data Entry Form'' and ''Link''. Contact your {{IMSMANG}} Administrator if you have questions on permissions. }}
+{{Note | To do Data Entry and/or Submit/Approve Data Entry Forms, your {{IMSMANG}} user account must belong to a User Role that has permissions to do so. There are several different permissions e.g. ''Data Entry Form'' and ''Link''. Contact your {{IMSMANG}} Administrator if you have questions on permissions. }}
 === Overview===__NOEDITSECTION__

Reconcile started from Data Entry Menu: Difference between revisions

Revision as of 11:58, 11 March 2015

Contents

Overview

The difference between Replace and combine

Scenario

Replace

Examples of end result - Replace

Combine

Examples of end result - Combine

Navigation menu

	Using IMSMA^NG
}}<table cellspacing="0" class="nowraplinks hlist {{#if:Using IMSMA^NG\|{{#switch:autocollapse\|plain\|off=\|#default=collapsible {{#if:autocollapse\|autocollapse\|autocollapse}}}}}} {{#switch:\|subgroup\|child\|none=navbox-subgroup" style="border-spacing:0;;\|#default=navbox-inner" style="border-spacing:0;background:transparent;color:inherit}};;">{{#if:Using IMSMA^NG\|

{{{above}}}

Reconcile started from Data Entry Menu: Difference between revisions

Revision as of 11:58, 11 March 2015

Overview

The difference between Replace and combine

Scenario

Replace

Examples of end result - Replace

Combine

Examples of end result - Combine

Navigation menu

Search