Standardising Data Entry Forms - Revision history

Alnaucler at 17:10, 17 June 2017

2017-06-17T17:10:23Z

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	===Use the Text Tool for Instructions and Page number===__NOEDITSECTION__		===Use the Text Tool for Instructions and Page number===__NOEDITSECTION__
	Using the Text Tool in the Data Entry Form Template Designer, information managers can add text to data entry forms independently of other data elements. This allows information managers to add additional instructions to Data Entry Form templates to help improve the quality of data entry. These instructions can include simple statements such as “Choose only one” or longer sentences ~~such as~~ “If the ~~reported date occurs~~ before January 2010, enter the following...”		Using the Text Tool in the Data Entry Form Template Designer, information managers can add text to data entry forms independently of other data elements. This allows information managers to add additional instructions to Data Entry Form templates to help improve the quality of data entry. These instructions can include simple statements such as “Choose only one” or longer sentences e.g. “If the accident happened before January 2010, enter the following...”

	It is also useful to add page number to the Data Entry Form template.		It is also useful to add page number to the Data Entry Form template.

Alnaucler at 14:21, 29 May 2017

2017-05-29T14:21:16Z

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	{{Note\| Remember that socio-economic data such as number of beneficiaries needs to be kept up-to-date if the data should be useful for prioritisation and/or impact analysis.}}		{{Note\| Remember that socio-economic data such as number of beneficiaries needs to be kept up-to-date if the data should be useful for prioritisation and/or impact analysis.}}
	{{NavBox ~~Getting started with~~ IMSMA}}		{{NavBox IMSMA NG Administration}}

	[[Category:NAA]]		[[Category:NAA]]

Alnaucler at 05:14, 13 January 2017

2017-01-13T05:14:59Z

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	\| It gives higher credibility to information if it is known which organization reported it and it also makes it possible to follow up and produce output per organization.		\| It gives higher credibility to information if it is known which organization reported it and it also makes it possible to follow up and produce output per organization.
	\|-		\|-
	\| Sex- and Age-Disaggregated Data (SADD)		\| Sex and Age Disaggregated Data (SADD)
	\| The needs of Victims are quite different depending on sex and age. The Education message and he needs/priorities for beneficiaries are also depending on sex and age.		\| The needs of Victims are quite different depending on sex and age. The Education message and he needs/priorities for beneficiaries are also depending on sex and age.
	\|}		\|}

Alnaucler at 12:13, 3 January 2017

2017-01-03T12:13:48Z

← Older revision		Revision as of 14:13, 3 January 2017
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	The figure above shows how Data Entry Form templates are prepared and maintained. Using the Data Entry Form Template Designer, information managers build templates from the data elements in the Data Inventory Manager. Information managers can design as many or as few templates as they desire, and they can save drafts or publish the templates as needed.		The figure above shows how Data Entry Form templates are prepared and maintained. Using the Data Entry Form Template Designer, information managers build templates from the data elements in the Data Inventory Manager. Information managers can design as many or as few templates as they desire, and they can save drafts or publish the templates as needed.

	When a template is completed and ready to be used for data entry, information managers publish the template for use by data entry personnel. (Only published templates can be used for data entry.) Data entry personnel can choose the published template to enter data on, which, when approved in the system, the result is shown in [[Summary Window \| Summary Windows. The Summary windows are also fully customisable using the [[Designing Summary Templates \| Summary Manger]]. So, information managers can define not only the Data Entry Form templates but also the format the information is displayed in when the data is approved.		When a template is completed and ready to be used for data entry, information managers publish the template for use by data entry personnel. (Only published templates can be used for data entry.) Data entry personnel can choose the published template to enter data on, which, when approved in the system, the result is shown in [[Summary Window \| Summary Windows]]. The Summary windows are also fully customisable using the [[Designing Summary Templates \| Summary Manger]]. So, information managers can define not only the Data Entry Form templates but also the format the information is displayed in when the data is approved.

	Information managers can also inactivate templates and/or delete templates that have never been used so they are no longer available for data entry, a capability that is particularly useful when older versions of a template needs to be replaced. In order to avoid confusion on which template that should be used for data entry it is strongly recommended to inactive old versions.		Information managers can also inactivate templates and/or delete templates that have never been used so they are no longer available for data entry, a capability that is particularly useful when older versions of a template needs to be replaced. In order to avoid confusion on which template that should be used for data entry it is strongly recommended to inactive old versions.
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	Following these principles, information managers can achieve the correct balance of usability and data quality necessary for a well functioning Mine Action Programme.		Following these principles, information managers can achieve the correct balance of usability and data quality necessary for a well functioning Mine Action Programme.

			It is important to evaluate/test the content of the template in order to avoid confusion such as
			* questions/options that data collection staff or respondents do not understand or which are subject to different interpretations
			* redundant or unnecessary questions/options
			* how to better word questions/options.

	===Use Data Elements for One Item Per Template===__NOEDITSECTION__		===Use Data Elements for One Item Per Template===__NOEDITSECTION__

Alnaucler at 12:02, 3 January 2017

2017-01-03T12:02:07Z

← Older revision		Revision as of 14:02, 3 January 2017
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	\| It gives higher credibility to information if it is known which organization reported it and it also makes it possible to follow up and produce output per organization.		\| It gives higher credibility to information if it is known which organization reported it and it also makes it possible to follow up and produce output per organization.
	\|-		\|-
	\| Sex- and Age-Disaggregated Data		\| Sex- and Age-Disaggregated Data (SADD)
	\| The needs of Victims are quite different depending on sex and age. The Education message is also depending on sex and age.		\| The needs of Victims are quite different depending on sex and age. The Education message and he needs/priorities for beneficiaries are also depending on sex and age.
	\|}		\|}
	</center>		</center>

Alnaucler at 11:56, 3 January 2017

2017-01-03T11:56:52Z

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	===How It Works===__NOEDITSECTION__		===How It Works===__NOEDITSECTION__

	[[Image:AdminGuide_ProcessForPreparingReportTemplate.png\|center\|~~600px~~\|''Process for Preparing and Maintaining Data Entry Form Templates'']]		[[Image:AdminGuide_ProcessForPreparingReportTemplate.png\|center\|800px\|''Process for Preparing and Maintaining Data Entry Form Templates'']]
	<div align="center">		<div align="center">
	''Process for Preparing and Maintaining Data Entry Form Templates''		''Process for Preparing and Maintaining Data Entry Form Templates''
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	===Multiple Versions of Each Template===__NOEDITSECTION__		===Multiple Versions of Each Template===__NOEDITSECTION__
	An alternative approach to template design is to create a separate version of the same template for each language. Benefits of this approach include reduced form size since each piece of text is only represented once and simplified template creation since users can change their locale settings and begin designing templates that take advantage of the translations already provided in {{IMSMANG}}.		An alternative approach to template design is to create a separate version of the same template for each language. Benefits of this approach include reduced form size since each piece of text is only represented once and simplified template creation since users can change their locale settings and begin designing templates that take advantage of the translations already provided in {{IMSMANG}}.

			{{Note\| Remember that socio-economic data such as number of beneficiaries needs to be kept up-to-date if the data should be useful for prioritisation and/or impact analysis.}}
	{{NavBox Getting started with IMSMA}}		{{NavBox Getting started with IMSMA}}

	[[Category:~~ELR~~]]		[[Category:NAA]]

Alnaucler at 06:00, 11 November 2016

2016-11-11T06:00:22Z

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	\|}		\|}
	</center>		</center>

			{{Note \| ''Date of Information'' and ''Form ID'' are vital for the function of {{IMSMANG}} and should always be filled in. The easiest way to ensure that is to included them as '''required''' fields in all Date Entry Form templates.}}

	The table below lists other useful data elements to include on data entry forms.		The table below lists other useful data elements to include on data entry forms.

Alnaucler at 21:39, 18 March 2015

2015-03-18T21:39:50Z

← Older revision		Revision as of 23:39, 18 March 2015
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	==Design Concept==__NOEDITSECTION__		==Design Concept==__NOEDITSECTION__
	With the drag-and-drop capability, the Data Entry Form Template Designer lets information managers select from all of the data elements available in the Data Inventory Manager and position them on a template. Information managers can create ~~wholly~~ new Data Entry ~~Forms~~ or adjust Data Entry ~~Forms~~ that were provided in the installation package as inspiration using only the data elements that are valuable to their Mine Action Programme’s workflows.		With the drag-and-drop capability, the Data Entry Form Template Designer lets information managers select from all of the data elements available in the Data Inventory Manager and position them on a template. Information managers can create new Data Entry Form templates from or adjust Data Entry Form templates that were provided in the installation package as inspiration using only the data elements that are valuable to their Mine Action Programme’s workflows.

	Because the design process is critical to the proper functioning of the Information Management system, {{IMSMANG}} provides several capabilities to facilitate the design and sharing of Data Entry Form templates. Information managers can save Data Entry Form templates to the file system in .FFML format. The templates can be exchanged with other {{IMSMANG}} users or Mine Action Programmes.		Because the design process is critical to the proper functioning of the Information Management system, {{IMSMANG}} provides several capabilities to facilitate the design and sharing of Data Entry Form templates. Information managers can save Data Entry Form templates to the file system in .FFML format. The templates can be exchanged with other {{IMSMANG}} users or Mine Action Programmes.

			===Questionnaire vs Data Entry Form===__NOEDITSECTION__
			A questionnaire is designed for to be printed on '''paper''' and to be filled in by '''hand''' by an interviewer while conducting the interview in the field. The Data Entry Form templates are built to be filled in using {{IMSMANG}} and/or IMSMA Remote Entry. Questionnaires and Data Entry Form templates will have '''different''' layouts and elements.

			* Questionnaires look like Data Entry Form templates but when data entry is done in {{IMSMANG}} the information updates more than one item e.g. Land, Accident and Victim.

			* Country Structure information would need to be included on the Questionnaires but will '''not''' be included on Data Entry Form templates since in {{IMSMANG}} that will be obtained by assigning to a Location.

			* Questionnaires contain information that in {{IMSMANG}} are links between objects e.g. Accident ID on Victim Questionnaire.

			* Questionnaire should have all alternatives as single select but Data Entry Form templates may have combobox.

			* Questionnaires do not have alternatives like ''Not specified'' but Data Entry Form templates do.

			* Questionnaires may have alternatives in chronological order because that is better for interviewer. Data Entry Form templates may have alphabetical order because easier for Data entry staff.

			* Questionnaires have instructions like ''If No, go to question 14''.

			* Questionnaires are recommended to be translated to the language(s) that will be used during data collection and Data Entry Form templates are often mono- or bilingual.

	{{Note\|		{{Note\|
	* ~~If necessary, it~~ is recommended to use another software (e.g. Word or iReport) to build the ~~same forms for data collection with paper and pen~~.		* It is recommended to use another software (e.g. Word or iReport) to build the Questionnaires.
	* ~~The Data Entry Form templates are built to be filled in using {{IMSMANG}} and/or IMSMA Remote Entry.~~ Using printed Data Entry Form templates to record data with pen in the field may impose limitations on the amount or extent of information collected.		* Using printed Data Entry Form templates to record data with pen in the field may impose limitations on the amount or extent of information collected.}}
	* Paper-based data collection forms (questionnaires) and {{IMSMANG}} Data Entry Form templates will have a different layout and elements. E.g. Country Structure information would need to be included on the questionnaires but will '''not''' be included on {{IMSMANG}} Data Entry Form templates since in {{IMSMANG}} that will be obtained by assigning to a Location.
	* Questionnaires are recommended to be translated to the language(s) that will be used during data collection and {{IMSMANG}} Data Entry Form templates are often mono- or bilingual.
	}}

	===How It Works===__NOEDITSECTION__		===How It Works===__NOEDITSECTION__

Alnaucler at 16:07, 8 March 2015

2015-03-08T16:07:13Z

← Older revision		Revision as of 18:07, 8 March 2015
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	# use only data elements from one item per template;		# use only data elements from one item per template;
	# if the data collection for different types of an item is very different then it is recommended to create more than one template for the item (e.g. Non Technical Survey and Completion Report);		# if the data collection for different types of an item is very different then it is recommended to create more than one template for the item (e.g. Non Technical Survey and Completion Report);
	# include the ''~~big five~~'' data elements on all templates		# include the '''minimum''' recommended data elements on all templates
	:# Form ID,		:# Form ID,
	:# Item ID,		:# Item ID,
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	If the information manager decides to create more than one template for an item it is important to prevent users to make mistakes / wrong combination at data entry / data collection.		If the information manager decides to create more than one template for an item it is important to prevent users to make mistakes / wrong combination at data entry / data collection.

	Information managers could also consider creating a minimal information ''administration'' template designed to update the type and/or status of each item when administrative changes to items may be required. For example, in a land release workflow, when a progress report (Activity) is submitted the linked Land should change status from ''Open'' to ''Worked On''. In most Mine Action Programmes the operator will not submit an updating Land nor will the Operations section of the NMAA issues a PM on that the status of the Land should be changed. It is considered as an IM administrative action to change the status of the land and therefore the information manager may find it useful to design an ''administrative'' Data Entry Form template with only a few fields for status updates (like the ''~~big five~~''), an information manager can hence ensure that all steps of a Land Release workflow are reflected properly and with minimal effort in the {{IMSMANG}} database.		Information managers could also consider creating a minimal information ''administration'' template designed to update the type and/or status of each item when administrative changes to items may be required. For example, in a land release workflow, when a progress report (Activity) is submitted the linked Land should change status from ''Open'' to ''Worked On''. In most Mine Action Programmes the operator will not submit an updating Land nor will the Operations section of the NMAA issues a PM on that the status of the Land should be changed. It is considered as an IM administrative action to change the status of the land and therefore the information manager may find it useful to design an ''administrative'' Data Entry Form template with only a few fields for status updates (like the '''minimum''' recommended), an information manager can hence ensure that all steps of a Land Release workflow are reflected properly and with minimal effort in the {{IMSMANG}} database.

	===Include the ''~~big five~~'' Data Elements on ~~All~~ Templates===__NOEDITSECTION__		===Include the '''Minimum''' Recommended Data Elements on all Templates===__NOEDITSECTION__
	As discussed above, some data elements should always appear on Data Entry Form templates to preserve data integrity, searchability and reportability. These are considered to be the absolute minimum that should be included on all Data Entry Form templates.By increasing minimum required data elements, information managers ensure high data quality and that the data the Mine Action Programme consider to be valuable are collected and stored in {{IMSMANG}}.		As discussed above, some data elements should always appear on Data Entry Form templates to preserve data integrity, searchability and reportability. These are considered to be the absolute minimum that should be included on all Data Entry Form templates.By increasing minimum required data elements, information managers ensure high data quality and that the data the Mine Action Programme consider to be valuable are collected and stored in {{IMSMANG}}.

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	{\| class="wikitable" width="600"		{\| class="wikitable" width="600"
	\|-		\|-
	\| align="center" colspan="2" \| '''~~Big Five~~ Data Elements'''		\| align="center" colspan="2" \| '''Minimum Recommended Data Elements'''
	\|-		\|-
	\| width="200pt" \| '''Data Element'''		\| width="200pt" \| '''Data Element'''

Alnaucler at 00:49, 3 March 2015

2015-03-03T00:49:47Z

← Older revision		Revision as of 02:49, 3 March 2015
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	~~{{Images \| Two images need to be redone }}~~
	{{TOC right}}		{{TOC right}}
	{{Note \| To add, change, deactivate, or publish a Data Entry Form template, your {{IMSMANG}} user account must belong to a User Role that has permission ''Form Template Design''. Contact your {{IMSMANG}} Administrator if you have questions on permissions. }}		{{Note \| To add, change, deactivate, or publish a Data Entry Form template, your {{IMSMANG}} user account must belong to a User Role that has permission ''Form Template Design''. Contact your {{IMSMANG}} Administrator if you have questions on permissions. }}
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	:# Item Type (e.g. SHA, Completion Report, Demining Accident),		:# Item Type (e.g. SHA, Completion Report, Demining Accident),
	# set important fields as required;		# set important fields as required;
	# add guidance, instructions and ~~versioning~~ to the templates.		# add guidance, instructions and page numbers to the templates.

	Following these principles, information managers can achieve the correct balance of usability and data quality necessary for a well functioning Mine Action Programme.		Following these principles, information managers can achieve the correct balance of usability and data quality necessary for a well functioning Mine Action Programme.