Reconcile - Revision history

Alnaucler at 09:30, 18 March 2019

2019-03-18T09:30:06Z

← Older revision		Revision as of 11:30, 18 March 2019
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	{{NavBox HowTo Reconcile and Approve}}		{{NavBox HowTo Reconcile and Approve}}
	[[Category:~~COO~~]]		[[Category:NAA]]

Alnaucler at 17:17, 17 June 2017

2017-06-17T17:17:59Z

← Older revision		Revision as of 19:17, 17 June 2017
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	[[Image:Fig42.png\|400px\|center]]		[[Image:Fig42.png\|400px\|center]]

	{{Warning \| When updating information the updating Data Entry Form's Date of information must be a later date than the Data Entry Form(s) that created the information since the calculation of the Summary item is based on Date of Information. If the date is earlier or the same, ~~no change of~~ the Summary items ~~occur~~.}}		{{Warning \| When updating information the updating Data Entry Form's Date of information must be a later date than the Data Entry Form(s) that created the information since the calculation of the Summary item is based on Date of Information. If the date is earlier or the same, the Summary items will '''not''' be updated.}}

	=== Links? ===__NOEDITSECTION__		=== Links? ===__NOEDITSECTION__

Alnaucler at 13:29, 26 May 2017

2017-05-26T13:29:34Z

← Older revision		Revision as of 15:29, 26 May 2017
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	=== New or existing item ===__NOEDITSECTION__		=== New or existing item ===__NOEDITSECTION__
	Before a data entry may start, both at data providers such as operators and at National Mine Action Authority, the first and very important task is to determine if the piece of information that is received on a paper or as ~~maXML~~ already exists in the database or not.		Before a data entry may start, both at data providers such as operators and at National Mine Action Authority, the first and very important task is to determine if the piece of information that is received on a paper or as xml already exists in the database or not.

	New information can be of two different types:		New information can be of two different types:

Alnaucler at 13:38, 22 June 2016

2016-06-22T13:38:45Z

← Older revision		Revision as of 15:38, 22 June 2016
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	\| New		\| New
	\|-		\|-
	\| [[Update Summary Window]]		\| [[Update from Summary Window]]
	\| To update existing data		\| To update existing data
	\| Update		\| Update

Alnaucler at 13:15, 22 June 2016

2016-06-22T13:15:42Z

← Older revision		Revision as of 15:15, 22 June 2016
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	\| New		\| New
	\|-		\|-
	\| [[Update ~~the Data in the Summary Window \| Update from~~ Summary Window]]		\| [[Update Summary Window]]
	\| To update existing data		\| To update existing data
	\| Update		\| Update

Dionysia at 18:36, 23 March 2015

2015-03-23T18:36:20Z

← Older revision		Revision as of 20:36, 23 March 2015
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	\|-		\|-
	\| rowspan="4"\| '''Other Reconcile Actions'''		\| rowspan="4"\| '''Other Reconcile Actions'''
	\| [[~~Reconcile by Linking to an Existing Item Record\|~~Link to Existing Item]]		\| [[Link to Existing Item]]
	\| Link may be used in combination which several of the other Actions		\| Link may be used in combination which several of the other Actions
	\| Link		\| Link
	\|-		\|-
	\| [[~~Reassign an Item Location \|~~ Reassign Item to another Location]]		\| [[Reassign Item to another Location]]
	\| Special updating Action when to which Location an item is assigned		\| Special updating Action when to which Location an item is assigned
	\| Change Location		\| Change Location
	\|-		\|-
	\| [[~~Remove a Link Between Items \|~~ Unlink Items]]		\| [[Unlink Items]]
	\| Special updating Action when items need to be Unlinked		\| Special updating Action when items need to be Unlinked
	\| Unlink		\| Unlink

Dionysia at 17:13, 23 March 2015

2015-03-23T17:13:39Z

← Older revision		Revision as of 19:13, 23 March 2015
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	\|-		\|-
	\| rowspan="2"\| '''From Data Entry menu'''		\| rowspan="2"\| '''From Data Entry menu'''
	\| [[~~Reconcile by Creating a New Item Record\|~~Reconcile as New]]		\| [[Reconcile as New]]
	\| '''Only''' for New Locations		\| '''Only''' for New Locations
	\| New		\| New
	\|-		\|-
	\| [[~~Reconcile by Updating an Existing Item Record\|~~Reconcile as Existing Item]]		\| [[Reconcile as Existing Item]]
	\| Is '''not''' recommended anymore (Replace/Combine)		\| Is '''not''' recommended anymore (Replace/Combine)
	\| Replace/Combine		\| Replace/Combine

Dionysia at 16:51, 23 March 2015

2015-03-23T16:51:31Z

← Older revision		Revision as of 18:51, 23 March 2015
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	==Data Entry ==__NOEDITSECTION__		==Data Entry ==__NOEDITSECTION__

	=== Data Entry itself===__NOEDITSECTION__		=== Data Entry itself===__NOEDITSECTION__
	For more information on how to do data entry, see [[Use the Data Entry Form Editor Window]].		For more information on how to do data entry, see [[Use the Data Entry Form Editor Window]].

Dionysia at 16:50, 23 March 2015

2015-03-23T16:50:52Z

← Older revision		Revision as of 18:50, 23 March 2015
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	==Reconcile==__NOEDITSECTION__		==Reconcile==__NOEDITSECTION__
	Reconcile means "to make two sets of numbers add up to the same total" which with IMSMA terms is process of getting all different subsets of Mine Action information in a country (e.g. operators' clearance information) to a correct and coherent national database.		Reconcile means to make two sets of numbers add up to the same total which with IMSMA terms is the process of getting all different subsets of Mine Action information in a country (e.g. operators' clearance information) to a correct and coherent national database.

	=== New or existing item ===__NOEDITSECTION__		=== New or existing item ===__NOEDITSECTION__
	Before a data entry may start, both at data providers such as operators and at National Mine Action Authority, the first and very important task is to determine if the piece of information that is received on a paper or as maXML~~, does it~~ already ~~exist~~ in the database or not?		Before a data entry may start, both at data providers such as operators and at National Mine Action Authority, the first and very important task is to determine if the piece of information that is received on a paper or as maXML already exists in the database or not.

	New information ~~are~~ of two different types:		New information can be of two different types:
	* information about a new item		* information about a new item: For example a Land or a Victim that is previously not reported/entered into {{IMSMANG}}. The Land might have been contaminated 10 years ago or the Victim injured 5 years ago but from our {{IMSMANG}} perspective it is '''new''' due to it is '''not''' in the database.
	: For example a Land or a Victim that is previously not reported/entered into {{IMSMANG}}. The Land might have been contaminated 10 years ago or the Victim injured 5 years ago but from our {{IMSMANG}} perspective it is '''new''' due to it is '''not''' in the database.		* new information about an existing item: For example a polygon of an existing Land that previously did not have that recorded in the database or a correction of date of birth for an existing Victim.
	* new information about an existing item
	: For example a polygon of an existing Land that previously did not have that recorded in the database or a correction of date of birth for an existing Victim.

	The report that is received in both cases may not look any different so it is vital that the process of new information classification is thorough. Read more about Summary items and Data Entry Forms '''[[Understanding IMSMA Information Model#Data Entry Forms and Summaries \| here]]'''.		The report that is received in both cases may not look any different so it is vital that the process of new information classification is thorough. Read more about Summary items and Data Entry Forms '''[[Understanding IMSMA Information Model#Data Entry Forms and Summaries \| here]]'''.
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	=== Select Data Entry Action ===__NOEDITSECTION__		=== Select Data Entry Action ===__NOEDITSECTION__
	~~[[Image:Summary window toolbar.png\|350px\|center]]~~
	~~<div align="center">~~
	~~'' Summary window toolbar''~~
	~~</div>~~
	<center>		<center>
	{\| align="center"		{\| align="center"
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	\|}		\|}
	</center>		</center>

			Depending on which Action you choose the Reconciliation tab of the Data Entry Form will be populated different. The Actions in the ''From Summary window'' and ''Other Actions'' automatically populates the Reconciliation tab.

	[[Image:Recon tab Add from non-Location.png\|600px\|center]]		[[Image:Recon tab Add from non-Location.png\|600px\|center]]
	<div align="center">		<div align="center">
	'' Example of Reconciliation Tab ''		'' Example of Reconciliation Tab ''
	</div>		</div>

	Depending on which Action you choose the Reconciliation tab of the Data Entry Form will be populated different. The Actions in the ''From Summary window'' and ''Other Actions'' automatically populates the Reconciliation tab.

	{{New_6.0 \| Add, Update and Delete from Summary window were added in version 6.0.}}		{{New_6.0 \| Add, Update and Delete from Summary window were added in version 6.0.}}
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	==Data Entry ==__NOEDITSECTION__		==Data Entry ==__NOEDITSECTION__
	An important part of the Data Entry is of cause the template itself and that is both collecting the data that is required and that the design of the template makes is easy to do Data Entry and give guidance that enhances/ensures high data quality such as required fields.

	=== Data Entry itself===__NOEDITSECTION__		=== Data Entry itself===__NOEDITSECTION__
	~~[[Image:Fig42.png\|400px\|center]]<br/>~~
	For more information on how to do data entry, see [[Use the Data Entry Form Editor Window]].		For more information on how to do data entry, see [[Use the Data Entry Form Editor Window]].

			[[Image:Fig42.png\|400px\|center]]

	{{Warning \| When updating information the updating Data Entry Form's Date of information must be a later date than the Data Entry Form(s) that created the information since the calculation of the Summary item is based on Date of Information. If the date is earlier or the same, no change of the Summary items occur.}}		{{Warning \| When updating information the updating Data Entry Form's Date of information must be a later date than the Data Entry Form(s) that created the information since the calculation of the Summary item is based on Date of Information. If the date is earlier or the same, no change of the Summary items occur.}}

	=== Links? ===__NOEDITSECTION__		=== Links? ===__NOEDITSECTION__
			The last step of the Data Entry is to specify on the Reconciliation tab if the item should be linked to another item. In {{IMSMANG}} the links implicate a relationship between the items. For example:
			* a link between an Activity and a Victim means that the Victim is a Demining Victim;
			* a link between two Victims means that they are family.

	[[Image:Understanding IMSMA Information Model - Example Relationships Among Items.png\|center\|550px\|''Example Relationships Among Items'']]		[[Image:Understanding IMSMA Information Model - Example Relationships Among Items.png\|center\|550px\|''Example Relationships Among Items'']]
	<div align="center">		<div align="center">
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	</div>		</div>

	~~The last step of the~~ Data Entry ~~is to specify on the Reconciliation tab if the item should be linked to another item. In {{IMSMANG}} the links implicate a relationship between the items. For example:~~		==Approve==__NOEDITSECTION__
	* a link between an Activity and a Victim means that the Victim is a Demining Victim;		[[Image:WB_Status.png\|thumb\|225px\|Approval workflow / Data Entry Form Statuses]]
	* a link between two Victims means that they are family.

	~~==Approve==__NOEDITSECTION__~~
	~~[[Image:WB_Status.png\|center\|225px]]~~
	~~<div align="center">~~
	~~'' Approval workflow / Data Entry Form Statuses''~~
	~~</div>~~
	=== Save===__NOEDITSECTION__		=== Save===__NOEDITSECTION__
	The first step in the Approval workflow is done by the Data Entry staff and saves the Data Entry Form. It may now be found in the Workbench. Until a Data Entry Form is approved, it exists only in the Workbench and does not update any Summary items. The report can still be modified or deleted.		The first step in the Approval workflow is done by the Data Entry staff and saves the Data Entry Form. It may now be found in the Workbench. Until a Data Entry Form is approved, it exists only in the Workbench and does not update any Summary items. The report can still be modified or deleted.

Dionysia at 16:44, 23 March 2015

2015-03-23T16:44:11Z

← Older revision		Revision as of 18:44, 23 March 2015
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	{{TOC right}}		{{TOC right}}
	The Data Entry process consists of three major steps:		The Data Entry process consists of three major steps:
	# ~~Reconile~~		# Reconcile
	# Data Entry		# Data Entry
	# Approve.		# Approve.

	The major steps consist in their turn of several subtasks which may be carried out by one or more different persons and/or stakeholders in the Mine Action programme. For data quality purposes, it is important that the data is adequately checked. With multiple permission levels for the Approval workflow, different users can be assigned different permissions, allowing Mine Action Programmes to implement a data-entry workflow that distinguishes between data '''entry''' and data '''verification''' roles.		The major steps consist in their turn of several subtasks which may be carried out by one or more different persons and/or stakeholders in the Mine Action programme. For data quality purposes, it is important that the data is adequately checked. With multiple permission levels for the Approval workflow, different users can be assigned different permissions, allowing Mine Action Programmes to implement a data-entry workflow that distinguishes between data '''entry''' and data '''verification''' roles.
	{\|
	~~\|- valign="top"~~		{\| class="wikitable"
	\|
	{\| class="wikitable" ~~width="550"~~
	~~! colspan="2" align="center"\| Data Entry Process~~
	\|-
	~~\| rowspan="3"\| '''Reconcile'''~~
	~~\| 1 Does it exists in DB?~~
	\|-
	~~\| 2 Select Action~~
	\|-
	~~\| 3 Select template~~
	\|-
	~~\| rowspan="2"\| '''Data Entry'''~~
	~~\| 4 Data Entry itself~~
	\|-
	~~\| 5 Link(s)?~~
	\|-
	~~\| rowspan="5"\| '''Approve'''~~
	~~\| 6 Save~~
	\|-
	~~\| 7 Peer-review~~
	\|-		\|-
	\| ~~8 Submit~~		\| '''Reconcile'''\|\|
			# Does it exists in DB?
			# Select Action
			# Select template
	\|-		\|-
	\| ~~9 Final review/~~Data QA		\| '''Data Entry'''\|\|
			# Data Entry itself
			# Link(s)?
	\|-		\|-
	\| 10 Approve		\| '''Approve'''\|\|
			# Save
			# Peer-review
			# Submit
			# Final review/Data QA
			# Approve
	\|}		\|}