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Using the Tasking Tool in IMSMANG

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{{Reference guide header|The tasking tool allows operations staff to create task ''dossiers'' by grouping useful information for planning and monitoring a ''task''. The tasking tool includes ''hazards'' to be addressed (that is, the ''objective'' of the task) and ''work items'' such as surveys, clearances, MREs and QCs. Any other related information can be included in the binder.

 

Depending on local standard operating procedures (SOPs), the tasking tool can be used to manage activities for one hazard or several hazards, or for monitoring a specific organisation that was tasked.

 

The tasking tool automatically retrieves data from the associated work items to produce ''statistics''. This includes cleared area size, devices found and hours spent.

 

All the compiled information related to the specified task can be viewed and printed from the task manager or the Task Editor window.

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{{HowTo's

|[[HowTo:Refresh Statistics TabOpen a Task]]|Refresh the Statistics Tab[[Add a New Task]]| [[View and/or Change a Task]]| [[Delete a Task]]| [[Print a Task]]

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[[Image:UtT07.png|500px|center]]

{| style="border:2px solid lightgray; float:center; margin:10px;"|align="left" style="padding: 5px 10px 5px 10px"|[[Image:SopIcon.png|50px]]|align="left" style="padding: 5px 10px 5px 10px"| Windows Vista and Windows 7 users, this sign next The Tasking tool allows Operations staff at National Mine Action Authorities to a step is a reminder for you that you must right-click executables and choose Run as administrator from the context menu. |} ===Viewing Tasks===:*Browsing tasks from the IMSMA Navigation window. :[[Image:utT01.png|500px]] {| style="border:2px solid lightgray; float:center; margin:10px;"|align="left" style="padding: 5px 10px 5px 10px"|[[Image:bulb2.png|25px|Represents a tip or note for using IMSMA Mobile.]]|align="left" style="padding: 5px 10px 5px 10px"| Tasks can be displayed in the items pane by selecting a specific country structure area. |-|align="center" colspan="2"|[[Image:utT02.png|500px]]|} :*Viewing the associated taskcreate Task (sdossiers) of a specific item in the items pane :[[Image:utT03.png|500px]] {| style="border:2px solid lightgray; float:center; margin:10px;"|align="left" style="padding: 5px 10px 5px 10px"|[[Image:bulb2.png|25px|Represents a tip or note for using IMSMA Mobile.]]|align="left" style="padding: 5px 10px 5px 10px"| Only hazards, hazard reductions, MREs and QCs can have associated tasks.|} ===Printing a Task Summary===:*Click [[Image:Print.png]] in the Task Editor window. :[[Image:utT04.png|500px]] ===Entering New Tasks=== [[Image:SopIcon.png|50px]]<ol><li>Select '''Data Entry''' > '''Tasks'''.</li><li>Click [[Image:FieldTemplateIcon.png]].</li> [[Image:utT05.png|500px]] </ol> {| style="border:2px solid lightgray; float:center; margin:10px;"|align="left" style="padding: 5px 10px 5px 10px"|[[Image:bulb2.png|25px|Represents a tip or note for using IMSMA Mobile.]]|align="left" style="padding: 5px 10px 5px 10px"| Only hazards, hazard reductions, MREs and QCs can have associated tasks.|-|align="center" colspan="2"|[[Image:utT06.png|500px]]|} ====Completing General Information Details==== :[[Image:SopIcon.png|50px]] :[[Image:utT07.png|500px]] ====Associating Objectives==== :[[Image:SopIcon.png|50px]] {| style="border:2px solid lightgray; float:center; margin:10px;"|align="left" style="padding: 5px 10px 5px 10px"|[[Image:bulb2.png|25px|Represents a tip or note for using IMSMA Mobile.]]|align="left" style="padding: 5px 10px 5px 10px"| The objective refers to a single or to several hazards that have the same task. |} <ol><li>Select the '''Objective''' tab in the Task Editor window.</li><li>Click [[Image:FieldTemplateIcon.png]].</li><li>Select a hazard.</li><li>Click '''Assign'''.</li> [[Image:utT08.png|500px]] </ol> ====Associating work items==== [[Image:SopIcon.png|50px]]#Select the '''Planning & Monitoring''' tab in the Task Editor window. :[[Image:utT09.png|500px]]  ====Adding Work Items====#Click [[Image:FieldTemplateIcon.png]]. :[[Image:utT10.png|500px]] {| style="border:2px solid lightgray; float:center; margin:10px;"|align="left" style="padding: 5px 10px 5px 10px"|[[Image:bulb2.png|25px|Represents a tip or note for using IMSMA Mobile.]]|align="left" style="padding: 5px 10px 5px 10px"| Work items can be updates or progress reports, planned or completed hazard reductions or QC/QA or MRE activities reporting on indicators that automatically update the Statistics tab.|} <ol start="2"><li>Enter a work item ID or work item name to enable the OK button.</li><li>Associate an MA activity field report.</li><li>Enter general by grouping useful information about the work item.</li> [[Image:utT11.png|500px]] [[Image:utT12.png|500px]] </ol> {| style="border:2px solid lightgray; float:center; margin:10px;"|align="left" style="padding: 5px 10px 5px 10px"|[[Image:bulb2.png|25px|Represents a tip or note for using IMSMA Mobile.]]|align="left" style="padding: 5px 10px 5px 10px"| After associating new objectives planning and work items, refresh the Statistics tab.|-|align="center" colspan="2"|[[Image:utT13.png|500px]]|} ====Adding related information==== [[Image:SopIcon.png|50px]]#Select the '''Related Information''' tab in the Task Editor window.#Select auxiliary data, monitoring a field report item or a task. :[[Image:utT14.png|500px]]  <p>Tasks allow you to manage work that is required as part of your mine action process. You can link tasks to standard IMSMA items or to specific areas on the map, assign task objectives and sub-tasks (called work items), and record other work-related information such as start and end dates, available resources, responsible personnel, and status changes.</p> ==Tasks Window==<p>To access the Task window, select the '''Data Entry''' menu, and then select '''Tasks'''.</p> [[Image:TasksWindow.png|center|''Tasks Window'']]<div align="center">''Tasks Window''</div> <p>From the Tasks window, you can:</p>* Filter the tasks listed in the window. For more information, refer to ''How to filter the tasks'' displayed.* Select the columns that are displayed in the Tasks window. For more information, refer to ''Selecting display columns''. * Export the data displayed in the window. For more information, refer to ''Exporting''. * Add tasks. For more information, refer to ''How to add a new task''.* View or change task information. For more information, refer to ''How to view and/or change a task''.* Remove a task. For more information, refer to ''How to remove a task''.* Print a copy of the task and its details. For more information, refer to ''How to print a task''. ===Filtering the Tasks Displayed=== <p>By default, all tasks are listed in the table when the Tasks window is opened. You can limit the tasks displayed in the table created by selecting specific filter attributes.</p> which [[Image:FilteringTasks.png|centerLand Summary Window |''Filtering Tasks''Land]]<div align="center">''Filtering Tasks''</div> <p>To filter the tasks displayed in the Tasks window:</p><ol><li>From the '''Data Entry''' menu, select '''Tasks'''.</li>:The Tasks window displays. <li>Select the attribute on which you would like to apply the filter from the '''Filter''' drop-down list. Filter options for tasks include: </li>* ''Current Owner'' – returns tasks owned by the organisation you selected from the list.* ''Current Status'' – returns tasks with the status value that you selected from the list. * ''Task ID'' – returns tasks with a task ID that contains the specified value.* ''Task Name'' – returns tasks with a task name that contains the specified value. <li>Enter or select a value that the selected attribute must be either similar to or contain. Note that the filter is not case-sensitive. </li><li>Click the '''Apply''' button. </li>:Tasks passing the filter are listed in the table.</ol> ===Adding a New Task=== <p>Click the [[Image:FieldTemplateIcon.png]] button on the Tasks window.</p>: The Task Editor window displays. [[Image:TaskEditorWindow.png|center|''Task Editor Window'']]<div align="center">''Task Editor Window''</div> <p>The Task Editor window includes seven sections:</p>* Objective(s)''A Basic Information'' section – This main section of the Task Editor window lets you enter standard data and save then plan how to address the task.* ''An Objective tab'' – Use this tab to select a hazard item as the objective for the entire task.* ''A Planning & Monitoring tab'' – Use this tab to set schedules and timelines for the task, and to create Work Items.* ''A Statistics tab'' – Use this tab to display various metrics about the task.* ''A Status History tab'' – Use this tab to display the revision history of the task.* ''A Related Information tab'' – Use this tab to add information that is relevant to the task but does not affect its completion.* ''A Geospatial Data tab'' – Use this tab to manage geospatial data (such as points, polygons, and polyliness) that are associated with the task. ===Basic Information=== <ol><li></li><li></li><li></li></ol> {| style="border:2px solid lightgray; float:center; margin:10px;"|align="left" style="padding: 5px 10px 5px 10px"|[[Image:bulb2.png|25px|Represents a tip or note for using IMSMA Mobile.]]|align="left" style="padding: 5px 10px 5px 10px"| Default Task Type options include: Battle Area Subsurface, Battle Area Surface, Cluster Strike Subsurface, Cluster Strike Surface, Complex, Minefield, UXO Spot.Note that Task Type options can be customised using the Data Inventory Manager.|} <ol start = "4"><li></li><li></li></ol> {| style="border:2px solid lightgray; float:center; margin:10px;"|align="left" style="padding: 5px 10px 5px 10px"|[[Image:bulb2.png|25px|Represents a tip or note for using IMSMA Mobile.]]|align="left" style="padding: 5px 10px 5px 10px"| For general information about adding auxiliary data such as organisations and country structure levels, refer to 'The plan consists of 'How to enter country structure data in the field report'' and ''How to enter organisation data in the field report''.|} <ol start = "6"><li></li></ol> {| style="border:2px solid lightgray; float:center; margin:10px;"|align="left" style="padding: 5px 10px 5px 10px"|[[Image:bulb2.png|25px|Represents a tip or note for using IMSMA Mobile.]]|align="left" style="padding: 5px 10px 5px 10px"| Data entered in the Task Status Work item(Adds) window is also stored in the Status History tab. For more information, refer to ''Status History Tab''.|} [[Image:TaskStatusAddWindow.png|center|Different ''Task Status (Add) WindowWork items'']]<div align="center">''Task Status (Add) Window''</div> <ol start = "7"><li></li><li></li></ol> {| style="border:2px solid lightgray; float:center; margin:10px;"|align="left" style="padding: 5px 10px 5px 10px"|[[Image:bulb2.png|25px|Represents a tip or note for using IMSMA Mobile.]]|align="left" style="padding: 5px 10px 5px 10px"| Method options include: Clearance, Combine, Non-Technical Survey, Not Specified, Survey, Technical Survey.|} <ol start = "9"><li></li><li></li></ol> {| style="border:2px solid lightgray; float:center; margin:10px;"|align="left" style="padding: 5px 10px 5px 10px"|[[Image:bulb2.png|25px|Represents a tip or note for using IMSMA Mobile.]]|align="left" style="padding: 5px 10px 5px 10px"| You can use the Data Inventory Manager may be assigned to create your own CDFs different Organisations and addressed with different methods and add them to the Work Item Editor window. For more information, refer to ''Custom Defined Fields (CDF)''.|} <ol start = "11"><li><assets/li></ol> {| style="border:2px solid lightgray; float:center; margin:10px;"|align="left" style="padding: 5px 10px 5px 10px"|[[Image:bulb2tools.png|25px|Represents a tip or note for using IMSMA Mobile.]]|align="left" style="padding: 5px 10px 5px 10px"| The '''Save''' button only becomes available after you enter either a '''Task ID''' or a '''Task Name'''.|} ===Viewing or Changing a Task===

<p>To view When the planned ''Work item'' is conducted and/or change task information:</p><ol><li>From the Tasks windowOrganisation has reported then it is possible to link one [[Activity Summary Window | Activity]], select the row associated with the task you would like to view [[Assistance Summary Window | Assistance]], [[Education Summary Window | Education]] or change.</li><li>Click the [[Image:FieldViewIcon.pngQM Summary Window | QM]] button.</li><li>Change the information as needed. For more information about editing reports to the various data entry fields, refer to ''How to add a new taskWork item''.</li><li>Do one of the following:</li>* To save the changes you have made to the task, click '''Save'''This functionality will facilitate comparison between plan and end-result.* To discard any changes you have made, click '''Cancel'Work items''may also be used as input to donor / project reporting.</ol>

===Removing a Task==={| style="border:2px solid lightgray; float:center; margin:10px;"|align="left" style="padding: 5px 10px 5px 10px"|[[Image:bulb2.png|25px|Represents a tip or note for using IMSMA Mobile.]]|align="left" style="padding: 5px 10px 5px 10px"| Not all tasks can be removed. You cannot remove tasks that contain On the ''Objectives'Related information' or ''Work it is possible to link other Items''. However, you can remove tasks or Auxiliary data that are linked to ''Related Items''either helpful for the Task planning or for the planning and/or execution of the Work item for the executing Organisation.|}

<p>To remove a task:</p><ol><li>From the Similar to items, Tasks window, click the row associated with the task you would like can be customised to remove.</li><li>Click the [[Image:EcksButton.png]] button.</li>:The Verify Deletion window displays.<li>Do one of the following:</li>* To delete the task, click the '''Yes''' button.::The Task is removed.* To cancel the delete operation, click the '''No''' buttoninclude CDFs.</ol>

===Printing a Task==={{Note| Tasks are not created or updated by using Data Entry Forms or approval process. This means that historical data about Tasks is not tracked (except for status change) and any updates made to Tasks automatically replace previous data. }}

<p>To print a hard copy of the task information:</p><ol><li>From the Tasks window, select the row associated {{NavBox Working with the task you would like to print. </li><li>Click the [[Image:FieldViewIcon.png]] button.</li>:The Task Editor (Edit) window displays.IMSMA}}<li>Click the [[ImageCategory:PrinterIcon.pngNAA]] button.</li>The Print Preview window displays.<li>Click the '''Print''' button to select an available printer and print a hard copy of the task.</li></ol>

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