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==Design Concept==__NOEDITSECTION__
With the drag-and-drop capability, the Data Entry Form Template Designer lets information managers select from all of the data elements available in the Data Inventory Manager and position them on a template. Information managers can create wholly new Data Entry Forms Form templates from or adjust Data Entry Forms Form templates that were provided in the installation package as inspiration using only the data elements that are valuable to their Mine Action Programme’s workflows.
Because the design process is critical to the proper functioning of the Information Management system, {{IMSMANG}} provides several capabilities to facilitate the design and sharing of Data Entry Form templates. Information managers can save Data Entry Form templates to the file system in .FFML format. The templates can be exchanged with other {{IMSMANG}} users or Mine Action Programmes.
===Questionnaire vs Data Entry Form===__NOEDITSECTION__
A questionnaire is designed for to be printed on '''paper''' and to be filled in by '''hand''' by an interviewer while conducting the interview in the field. The Data Entry Form templates are built to be filled in using {{IMSMANG}} and/or IMSMA Remote Entry. Questionnaires and Data Entry Form templates will have '''different''' layouts and elements.
* Questionnaires look like Data Entry Form templates but when data entry is done in {{IMSMANG}} the information updates more than one item e.g. Land, Accident and Victim.
* Country Structure information would need to be included on the Questionnaires but will '''not''' be included on Data Entry Form templates since in {{IMSMANG}} that will be obtained by assigning to a Location.
* Questionnaires contain information that in {{IMSMANG}} are links between objects e.g. Accident ID on Victim Questionnaire.
* Questionnaire should have all alternatives as single select but Data Entry Form templates may have combobox.
* Questionnaires do not have alternatives like ''Not specified'' but Data Entry Form templates do.
* Questionnaires may have alternatives in chronological order because that is better for interviewer. Data Entry Form templates may have alphabetical order because easier for Data entry staff.
* Questionnaires have instructions like ''If No, go to question 14''.
* Questionnaires are recommended to be translated to the language(s) that will be used during data collection and Data Entry Form templates are often mono- or bilingual.
{{Note|
* If necessary, it It is recommended to use another software (e.g. Word or iReport) to build the same forms for data collection with paper and penQuestionnaires. * The Data Entry Form templates are built to be filled in using {{IMSMANG}} and/or IMSMA Remote Entry. Using printed Data Entry Form templates to record data with pen in the field may impose limitations on the amount or extent of information collected.* Paper-based data collection forms (questionnaires) and {{IMSMANG}} Data Entry Form templates will have a different layout and elements. E.g. Country Structure information would need to be included on the questionnaires but will '''not''' be included on {{IMSMANG}} Data Entry Form templates since in {{IMSMANG}} that will be obtained by assigning to a Location.* Questionnaires are recommended to be translated to the language(s) that will be used during data collection and {{IMSMANG}} Data Entry Form templates are often mono- or bilingual.}}
===How It Works===__NOEDITSECTION__
[[Image:AdminGuide_ProcessForPreparingReportTemplate.png|center|600px800px|''Process for Preparing and Maintaining Data Entry Form Templates'']]
<div align="center">
''Process for Preparing and Maintaining Data Entry Form Templates''
The figure above shows how Data Entry Form templates are prepared and maintained. Using the Data Entry Form Template Designer, information managers build templates from the data elements in the Data Inventory Manager. Information managers can design as many or as few templates as they desire, and they can save drafts or publish the templates as needed.
When a template is completed and ready to be used for data entry, information managers publish the template for use by data entry personnel. (Only published templates can be used for data entry.) Data entry personnel can choose the published template to enter data on, which, when approved in the system, the result is shown in [[Summary Window | Summary Windows]]. The Summary windows are also fully customisable using the [[Designing Summary Templates | Summary Manger]]. So, information managers can define not only the Data Entry Form templates but also the format the information is displayed in when the data is approved.
Information managers can also inactivate templates and/or delete templates that have never been used so they are no longer available for data entry, a capability that is particularly useful when older versions of a template needs to be replaced. In order to avoid confusion on which template that should be used for data entry it is strongly recommended to inactive old versions.
Following these principles, information managers can achieve the correct balance of usability and data quality necessary for a well functioning Mine Action Programme.
It is important to evaluate/test the content of the template in order to avoid confusion such as
* questions/options that data collection staff or respondents do not understand or which are subject to different interpretations
* redundant or unnecessary questions/options
* how to better word questions/options.
===Use Data Elements for One Item Per Template===__NOEDITSECTION__
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{{Note | ''Date of Information'' and ''Form ID'' are vital for the function of {{IMSMANG}} and should always be filled in. The easiest way to ensure that is to included them as '''required''' fields in all Date Entry Form templates.}}
The table below lists other useful data elements to include on data entry forms.
| It gives higher credibility to information if it is known which organization reported it and it also makes it possible to follow up and produce output per organization.
|-
| Sex- and Age-Disaggregated Data(SADD)| The needs of Victims are quite different depending on sex and age. The Education message is and he needs/priorities for beneficiaries are also depending on sex and age.
|}
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===Use the Text Tool for Instructions and Page number===__NOEDITSECTION__
Using the Text Tool in the Data Entry Form Template Designer, information managers can add text to data entry forms independently of other data elements. This allows information managers to add additional instructions to Data Entry Form templates to help improve the quality of data entry. These instructions can include simple statements such as “Choose only one” or longer sentences such as e.g. “If the reported date occurs accident happened before January 2010, enter the following...”
It is also useful to add page number to the Data Entry Form template.
===Multiple Versions of Each Template===__NOEDITSECTION__
An alternative approach to template design is to create a separate version of the same template for each language. Benefits of this approach include reduced form size since each piece of text is only represented once and simplified template creation since users can change their locale settings and begin designing templates that take advantage of the translations already provided in {{IMSMANG}}.
{{Note| Remember that socio-economic data such as number of beneficiaries needs to be kept up-to-date if the data should be useful for prioritisation and/or impact analysis.}} {{NavBox IMSMA NG Administration}} [[Category:ELRNAA]]
