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Standardising Auxiliary Data

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__NOEDITSECTION__The country structure represents a gazetteer, or the political Auxiliary data provide supplementary or administrative divisions within a country. In IMSMANG, the country structure allows a mine action programme to link mine action additional information to areas [[Items Pane|'''items''']] and report statistics such as number of hazards per province include * Country Structure, * Assistance classification, * Cause classification, * Needs classification, * Ordnance classification, * Organisation,* Place. {{Note | [[Using_the_Tasking_Tool_in_IMSMANG|Tasks]] are not included in neither items or district. So the country structure should be set up before beginning auxiliary data entry. }}
Ideally, a mine action programme uses an It is important to standardise the Auxiliary data i.e. ensure that duplicates with different spellings are not created and that official, countrywide classifications for the Mine Action Programme / country structure that ensures mine action information are used in {{IMSMANG}}. Therefore it is compatible important to limit the number of users who have permission to change Auxiliary Data. As with other national datasetsall objects in {{IMSMANG}}, it is possible to add Custom Defined Fields ([[Custom Defined Fields | CDFs]]) to the Auxiliary Data. Implementing an existing gazetteer requires two steps:
* defining the levels of ==Country Structure==__NOEDITSECTION__The Country Structure represents a gazetteer, the political or administrative divisions within a country structure* defining . In {{IMSMANG}}, the Country Structure allows a Mine Action Programme to link Mine Action information to areas and report statistics such as number of the country structurevictims per province or district. The Country Structure should be set up before beginning data entry.
==Define the Country Structure Levels==Defining the levels of the country structure includes defining the number of levels and the names of the levels. For exampleIdeally, a programme may wish to implement a four-level country structureMine Action Programme uses an official, while another programme wants to use a five-level country structure. The figure below shows an example of each optioncountrywide Country Structure that ensures mine action information is compatible with other national datasets.Setting up Country Structure in {{IMSMANG}} is done in two steps:
Figure 15. Example Country StructuresBoth # defining the number of levels and the name of each level can be customised to match the programme’s existing country structure. Ideally, Country Structure# defining the country structure in IMSMANG covers all levels nodes of the existing country structure, from the country level down to a level that can be represented with a single point such as a town, city or village. Country Structure
If a programme has special areas or districts that are not consistent with ===Define the defined country structure levels, the programme can insert artificial or unofficial areas to keep the country structure consistent across the entire country.Country Structure Levels===__NOEDITSECTION__
{{HowTo's
|[[HowTo:Setup Country Structure Levels in a New Installation]]Hierarchy Manager#Add levels |[[HowTo:Add a Country Structure Levellevels]]|[[HowTo:Change a Country Structure Level NameHierarchy Manager#Edit levels | Edit levels]]|[[HowTo:Remove a Country Structure LevelHierarchy Manager#Delete levels | Delete levels]]
}}
Defining the levels of the Country Structure includes defining the number of levels and the names of the levels. For Country Structure the maximum number of levels are seven.  [[Image:AdminGuide_ExampleCountryStructures.png|center|400px|''Example Country Structures'']]<div align="center">''Example Country Structures''</div> Ideally, the Country Structure in {{Important|When IMSMANG}}, covers all levels of the existing Country Structure, from the country structure is established, it is not possible level down to add intermediate a level that can be represented with a single point such as a town or village. If a Mine Action programme has special levels within such as Areas of Responsibility that do not exists in the country structureCountry Structure, so careful thought must artificial levels may be given to correctly establishing inserted into the country structure prior to entering dataCountry Structure in {{IMSMANG}}.
===Define the Country Structure Nodes===__NOEDITSECTION__{{noteHowTo's| To add, change, or remove country structure levels, you must have the [[Add Country Structure Mgmt permission.]]The country structure levels associated with the country structures are created using the Country Structure Level Manager window. To display the Country Structure Level Manager window, select the Customisation menu, |[[View and Edit Auxiliary Data | View and then select /or edit Country Structure Levels. ]]The Country Structure Level Manager window displays the names of any defined country structure levels. If no country structure levels are defined, the window displays <Enter Level Name> for the levels. When the window initially displays, only the button and the Done button are available. The and buttons become available after you select a country structure level. Figure 130. |[[Delete Auxiliary Data| Delete Country Structure Level Manager Window]]
}}
To display a Country Structure node like a town or village on the map, it is necessary to add a geographic coordinate for the node.
 
If information such as population, numbers of families and infrastructure information that is helpful in planning Mine Action activities, this information may be collected and tracked either as CDFs to either Country Structure or Location.
 
It is possible to add Country Structure as [[Data Inventory Manager | CDF to other items]] but should not be used instead of / duplication of reconciling to Location.
 
{{Note|
* If the map extent is set {{IMSMANG}} automatically zoom and centre the map when the user clicks in the Country Structure pane in the [[IMSMA Navigation Window | Main Navigation window]].
* For ease of reporting, it is recommended to associate the majority of the [[Location Summary Window | Locations]] with one of the levels in the Country Structure, normally the lowest level such as town or village.
* Alternative names may be in different languages and alphabets. It is also common to add P-code as an alternative name.
* It is important to keep the Country Structure inside {{IMSMANG}} in synch with the official Country Structure. }}
==Define {{New_6.0 | In order to facilitate updates of the Country Structure Areas==When defining the country structure areas, it may be desirable to add only the areas for the portions of the country affected by mines rather than the entire official country structureCountry Structure ID has been made visible. This reduces the amount of data in IMSMANG Contact your [[Information Management Team | GICHD IM advisor]] if you would like to only that which is important, improving performance and usability when entering and searching for dataupdate your Country Structure. }}
IMSMANG provides several ways to add country ==Assistance, Cause and Needs classifications==__NOEDITSECTION__[[Image:Tree structure areas. png|200px|right]]These include manually entering the information starting with the country classifications are used in [[Assistance Summary Window | Assistance]] and working down through each level or importing [[Victim Summary Window | Victim]] items. * ''Cause'' for someone having become a victim* ''Needs'' that the data from an .XLS file using customised routines victim is assessed to import data automatically from an official gazetteer. have* ''Assistance'' that the victim has received
To display a country structure area like a town or village on They are as the map, it is necessary to add a geographic coordinate for the area. Typically, a single coordinate is sufficient for displaying an area on the mapCountry Structure tree structures and should be set up before beginning data entry.
As with all data elements in IMSMANGIdeally, the country structure supports the incorporation of CDFs to augment predefined data fields. These fields can be used to collect and track information such as populationa Mine Action Programme uses official, numbers of families and other socioeconomic and infrastructure information countrywide classifications that is helpful in planning ensures mine action activitiesinformation is compatible with other national datasets.Implementing these classifications requires two steps:
{{note|* For ease # defining the levels of access, it is recommended to associate IMSMANG locations with one level in the country structure, normally the lowest level such as town or village. classifications* Setting # defining the preferred map extent for each area allows users to zoom and centre nodes of the map automatically on the area from the main navigation window.* Adding alternative names for areas lets users incorporate official and unofficial names for areas as well as internationally recognized PCodes}}classifications
===Define the Classifications Levels===__NOEDITSECTION__
{{HowTo's
|[[HowTo:Hierarchy Manager#Add a Country Structure Arealevels | Add levels]]|[[HowTo:Change a Country Structure AreaHierarchy Manager#Edit levels | Edit levels]]|[[HowTo:Remove a Country Structure AreaHierarchy Manager#Delete levels | Delete levels]]
}}
{{IMSMANG}} contains a set of pre-defined levels of classifications. These should be seen as a starting point for discussions in each Mine Action and/or Assistance Programme.
{{note|class="wikitable"! ! Cause! Needs! Assistance|-| Level 1 | Cause| Needs| Assistance|-| Level 2| Event| Phase| Phase|-| Level 3| Type| Type| Type|-| Level 4| Subtype| Subtype| Subtype|-| Level 5| Specification| Specification| Specification|-| Level 6| Detail| Detail| Detail|} To add, change, or remove country structures, you must These classifications may have the Country Structure Mgmt permissionmaximum of ten levels.The country structure names displayed in ===Define the IMSMA Navigation window’s country structure pane are created using the Country Structure Manager window. Classifications===__NOEDITSECTION__{{HowTo'sTo access the Country Structure Manager window: |[[Add Assistance Classification]]1. From the Data Entry menu, select Country Structure Areas.|[[Add Cause Classification]]If the country structure levels have been defined, the Country Structure Manager window displays (Figure 134)|[[Add Needs Classification]] |[[View and Edit Auxiliary Data | View and/or edit classifications]]Figure 134. Country Structure Manager Window|[[Delete Auxiliary Data| Delete classifications]]
}}
==Define Other Auxiliary Data==In addition to establishing the country structure in {{IMSMANG, information managers can establish other auxiliary data, including data }} contains a set of pre-defined classifications. These should be seen as a starting point for:discussions in each Mine Action and/or Assistance Programme. They may be as Excel files '''[[Downloads | here]]'''.
*organisations*places *explosive ordnance{{Note | Contact your [[Information Management Team | GICHD IM advisor]] if you need help with adjusting levels or classifications.}}
While this information is easily updated during operational use of IMSMANG==Define Other Auxiliary Data==__NOEDITSECTION__In addition to establishing the Assistance classification, Cause Classification, it is helpful to establish a baseline of information prior to proceeding with field report template design Country Structure and data entry. Many Needs classifications in {{IMSMANG users already have a baseline set of }}, information created for each of the auxiliary managers can establish other Auxiliary data types, either through the standard, predefined including data available within IMSMANG or by migrating auxiliary data from a previous IMSMA version. Auxiliary data can also be augmented by creating CDFs to track additional information.for:* Ordnance Classification* Organisations* Places
===Organisations===While this information is easily updated during operational use of {{IMSMANG provides the ability }}, it is helpful to track establish a baseline of information about organisations participating in mine actionprior to proceeding with Data Entry Form template design and data entry. Organisations can be categorized by type and assigned “work areas” based on Many {{IMSMANG}} users already have a baseline set of information created for each of the country structure. To display organisations on Auxiliary data types, either through the mapstandard, users can provide geospatial predefined data available within {{IMSMANG}} or by migrating auxiliary data for each organisationfrom a previous IMSMA version.
Additionally===Ordnance Classification===__NOEDITSECTION__This classification is used in Land, Activities and Accidents. {{IMSMANG supports }} includes from the creation of parent-child relationships with organisations so that information managers can create hierarchies of organisationsinstallation more than 5,000 predefined ordnance models. {{HowTo's|[[List Window | Ordnance Classification List window]]|[[Filter Lists | Filter Ordnance Classification]]|[[Add Ordnance Classification]]|[[View and Edit Auxiliary Data | View and/or edit Ordnance Classification]]|[[Delete Auxiliary Data | Delete Ordnance Classification]]}}All ordnance is grouped according to categories and subcategories. For example, an ordnance may have a mine clearance organisation may be responsible for several clearance teams within category of “Landmine” and a countrysubcategory of “Antipersonnel. As shown in the figure below” In this way, this relationship can be mapped by creating one organisation for {{IMSMANG}} provides the mine clearance organisation NGO1) ability not only to search and one organisation for each team (TeamA, TeamB report on models but summarise information on categories and TeamC), then specifying the parent organisation of each team subcategories. This allows queries such as NGO1“how many landmines or bombs were cleared in a specific period?” or “how many anti-personnel mines were found?”.
<center>[[File:ExampleOrgs{{Note | Other categories than ''Landmines'' have ordnance that belong to the subcategory ''Anti-Personnel'' so if you only want to report on AP-mines you need to filter on both category '''and''' subcategory.jpg | 250px]]</center>}}
This kind of hierarchical relationship allows Furthermore, programmes can limit which ordnance can be used for complex searching and reporting on information such as how many square meters were cleared data entry by each team and making ordnance inactive. To making only the total square meters ordnance that were cleared by may be found in the entire organisationcountry facilitates both data entry and data quality.
IMSMANG also supports {{note|*Before beginning data entry, standardise the tracking of competencies and accreditations ordnance available for each organisation. The lists use to ensure data consistency of specific competencies and accreditations can be managed in the Data Inventory Managerreports.*When adding an ordnance to the database, determine if the ordnance already exists in {{HowTo's|[[HowTo:Add an Organization]]|[[HowTo:View IMSMANG}} and/or change an Organization]]|[[HowTo:Deactivate an Organization]]the correct classification.
}}
{{note| To view the list of organisations in the [[Organisation List window]], you must have read-only access to the Organisations permission. To add, change, or remove organisations, you must have read and write access to the Organisations permission.
Organisations are government, non-government, military, civilian, commercial, or non-profit groups who are responsible for performing activities on, monitoring ongoing activities on, or recording the existence of locations, hazards, activities, and/or events}}
{{New_6.0 | # '''[[IED Classification | IED]]''', Less-lethal weapons, Light weapons, MANPADS, Small Arm Ammunitions and Small Arms are new Categories. # The new models belonging to the above categories are ''Inactive''.# The new field ''Statistic Group'' has been added in order to facilitate flexible reporting. }}If the new field ''Statistic Group'' is not used the below table shows how ''category'', ''subcategory'' and ''model name'' may be used as grouping criteria for statistics by ordnance. {| class="wikitable"! Grouping !! Criteria|-| AP||Category =Landmines AND Subcategory =Places=AP|-| AV ||Category =Landmines AND Subcategory =AT|-IMSMANG offers the option to track information about | Country specific places or infrastructure elements within a country that are relevant to mine actione.g. These can be airportsRoadside, water sourcesAnti-group, hospitals, community centres, refugee camps or any Trip-ware||1-10 models|-| Cluster||Category = Scatterable munitions + Clusters and dispensers|-| IED||Category = IED|-| UXO||Category = Bombs + Grenades + Guided Missiles + Projectiles + Rockets|-| SALW||Models from the other item of interest. categories + SALW Categories|-| UNK||Category = Unknown|-| Other||Category = Pyrotechnics and Flares + Misc Nonexplosive Devices + Misc Explosive Devices + Naval Mines|-|} ===Organisations===__NOEDITSECTION__
{{HowTo's
|[[HowTo:List Window | Organisation List window]]|[[Filter Lists | Filter Organisatons]]|[[Add a PlaceOrganisation]]|[[HowTo:View and Edit Auxiliary Data | View and/or change a Placeedit Organisations]]|[[HowTo:Remove a PlaceDelete Auxiliary Data | Delete Organisations]]
}}
In {{IMSMANG, places }} provides the ability to track information about Organisations participating in Mine Action. Organisations can be linked to mine risk education activities to represent categorised by type and assigned “work areas” based on the Country Structure. To display Organisations on the location map, they must have geospatial data (minimum one set of coordinates).  Additionally, {{IMSMANG}} supports the activity or they creation of parent-child relationships with organisations so that information managers can create hierarchies of organisations. For example, a mine clearance organisation may be responsible for several clearance teams within a country. As shown in the figure below, this relationship can be linked to hazards mapped by creating one organisation for the mine clearance organisation (NGO1) and one organisation for each team (TeamA, TeamB and hazard reduction activities to represent TeamC), then specifying the nearest medical facilitiesparent organisation of each team as NGO1. [[Image:AdminGuide_ExampleHierarchyOfOrganisations2. png|center|200px|''Example Hierarchy of Organisations'']]<div align="center">''Example Hierarchy of Organisations''</div>
As with other IMSMANG data, places can be customised using CDFs This kind of hierarchical relationship allows for complex searching and represented reporting on information such as how many square meters were cleared by each team and the map total square meters that were cleared by adding geospatial informationthe entire organisation.
{{IMSMANG}} also supports the tracking of competencies and accreditations for each organisation.  It is possible to add Organisation as [[Data Inventory Manager | CDF to other items]].  {{Note | The Organisation ''IMSMA'' is normally used for indicating that the Data Entry Form template is general i.e. not a special made template for one organisation.}} ===Explosive OrdnancePlaces===__NOEDITSECTION__The final type of auxiliary data available in {{IMSMANG is explosive ordnance. This data is used }} offers the option to represent the various kinds of explosive ordnance found or cleared from hazards track information about specific places or infrastructure elements within a country that are causing accidentsrelevant to Mine Action. IMSMANG includes more than 5These can be ammunition storages, armouries, airports, community centres, hospitals,000 predefined ordnance types with the ability to create additional ordnance required for refugee camps or any other structures/buildings which designate a mine action programmepolitical, economic, social, and/or logistical value.
{{HowTo's
|[[HowTo:List Window | Place List window]]|[[Filter Lists | Filter Places]]|[[Add Explosive OrdnancePlace]]|[[HowTo:View and Edit Auxiliary Data | View and/or change Explosive Ordnanceedit Places]]|[[HowTo:Remove Explosive OrdnanceDelete Auxiliary Data | Delete Places]]
}}
All explosive ordnance is grouped according to categories and subcategories, which allows for detailed categorization of each device. For example, an explosive device may have a category of “Landmine” and a subcategory of “Antipersonnel.” In this way, IMSMANG provides the ability not only to search and report on types of ordnance but also on the specific characteristics of ordnance. This allows queries such as “how many landmines or bombs were cleared in a specific period?” or “how many anti-personnel mines were found?”
Furthermore, programmes can limit which ordnance Places can be used within linked to:* Land and Activities to represent the system by making individual devices active nearest medical facilities* Land and Activities to represent ammunition storage or inactive. This facilitates rapid data entry by making available only armoury* Victim to represent hospital* Assistance to represent Place where the devices that are found locally Assistance took place* Education activities to a programme.represent the location of the activity
As with other {{IMSMANG}} data, Places can be represented on the map by adding geospatial information. It is possible to add Place as [[Data Inventory Manager | class="wikitable"CDF to other items]].  {{New_6.0 |-Ammunition storage and Armoury have been added to ''Place Type''}} ==Import Auxiliary Data==__NOEDITSECTION__{{Warning | Note that neither xml or csv/xls '''cannot''' be imported back into an {{IMSMANG}} system without the help of a [[File:Note.jpg Information Management Team | 40pxGICHD IM advisor]] || *Before beginning data entry, standardise the devices or types of devices available for use to ensure data consistency for reports. }}*When adding a device the import routine is set up then all users that has permission to the databaseimport Excel spreadsheet may do so, determine if the device already exists in the predefined dataset as there are more than 5,000 devices from the ORDATA ordnance catalogue already in the systemrefer to [[Importing and Exporting Data with IMSMANG#XLS Import | XLS import]] on how to import Excel files. {{NavBox IMSMA NG Administration}}
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