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{{HowToNote | This page '''ONLY''' applies when the Data Entry Form has been created via the ''Data Entry''s|[[HowTo:Reconcile by Replacing an Existing Item Record|Reconcile by Replacing an Existing Item Record]]|[[HowTo:Reconcile by Combining an Existing Item Record|Reconcile by Combining an Existing Item Record]]menu or the ''Add Data Entry Forms'' button in the Main Navigation toolbar.}}

This section provides instructions for replacing item records and combining item records using the Reconcile without Map button. This method allows you to select items from a list but also locate items on the map if needed. To update an existing item record:<ol><li>From the Reconciliation tab of the Data Entry Form Editor window, select the row associated with the item record you would like to reconcile.[[Image:Recon tab.png|600px|center]]<div align="center">'' Reconciliation Tab''</div></li> <li>Click the [[Image:ReconItemRecIcon.png]] button.</li>:The Data Entry Form Reconciliation window displays.[[Image:Recon options2.png|500px|center]]<div align="center">'' Reconciliation Options''</div></li>

:<li>The Pick <''Item''> window displays. See the The table is not populated with any rows until you have applied a [[Filter Lists| filter]].[[HowToImage:Use the fig61.png|center|500px|''Pick Linking Item Window|'']]<div align="center">''Pick Item Window]] for additional information.''</div></li><li>Click Select the row for the existing item record that you would like to reconcilereplace or combine the information in the current Data Entry Form with. You may view the Summary window of an item clicking on the [[Image:FieldViewIcon.png]] button. {{Warning| [[Image:Recon tab Wrong ID.png|600px|center]]It is very important that you select the correct existing item. E.g. if you have received new information about the existing Victim ''Vic-125'' (Jane Doe) or would like to correct some information about the existing Victim ''Vic-125'', you '''must''' select the Victim item ''Vic-125'' in the list. If you select another Victim item e.g. ''Vic-126'' (James Smith), the information in the current Data Entry Form will replace or combine existing information about '''Vic-126'''.}}</li>

:<li>The Replace/Combine Item window displays. [[Image:fig59.png|center|500px|''Replace/Combine Item Window'']]<div align="center">''Replace/Combine Item Window''</div></li><li>If it is appropriate to verify that it is the correct existing item that you are replacing or combining information to by using map preview, click the [[Image:ShadesIcon.png]] button to activate the Map preview.

[[Image:fig59fig60.png|center|500px|''Figure 59. Replace/Combine Item Windowwith the Map View Selected'']]<div align="center">''Figure 59. Replace/Combine Item Windowwith the Map View Selected''

<li>If desired, click {{New_6.0 | More functions have been added to the [[Image:ShadesIconPreview window. It amongst other things possible to add labels.png]] button It is also possible to view change the item record on order of the mapthemes.}}</li>

<li>Decide if you would like to [[Image:fig60.pngReconcile started from Data Entry Menu#Replace |center|500pxreplace]] or [[Reconcile started from Data Entry Menu#Combine |combine]].</li><li>Click the '''OK'''Figure 60button. Replace</Combine Item Window with li><li>The Reconciliation Tab in the Map View Selected''Data Entry Form is updated.[[Image:Recon tab Replace.png|600px|center]]<div align="center">''Figure 60. Reconciliation Tab Replace/Combine Item Window with the Map View SelectedAction''

<li>Do one of the following:</li>*Select the '''Replace Existing Item with {{Warning | The updating Data Entry Form Item''' option to completely replace all information on the existing item record with the s Date of information on the item record being reconciled.*Select must be a later date than the '''Combine Existing Item with Data Entry Form Item''' option to replace only certain attributes (s) that created the data since the calculation of the existing Summary item record with those is based on Date of Information. When the date is earlier or the item record being reconciled. See [[HowTo:Combine Item Records]] for additional information.<li>Click same, the Summary items will '''OKnot''' buttonbe updated.</li>}} <li>Click the '''Save''' button For more information on how to do data entry, see [[Use the Data Entry Form Editor windowWindow]].</li>:The Information window displays confirming the Data Entry Form was saved.<li>Click the '''Close''' button on the Information window.</li></ol>