Changes

{{TOC right}}The Data Entry process consists of three major steps:# Reconcile# Data Entry# Approve. The major steps consist in their turn of several subtasks which may be carried out by one or more different persons and/or stakeholders in the Mine Action programme. For data quality purposes, it is important that the data is adequately checked. With multiple permission levels for the Approval workflow, different users can be assigned different permissions, allowing Mine Action Programmes to implement a data-entry workflow that distinguishes between data '''entry''' and data '''verification''' roles.  {| styleclass="borderwikitable" |-top:2px solid lightgray; border| '''Reconcile'''||# Does it exists in DB?# Select Action# Select template|-bottom:2px solid lightgray; margin:10px;"|align="left" style="padding: 5px 10px 5px 10px" '''Data Entry'''|| To reconcile data entry forms, you must have access to the # Data Entry Form and itself# Link permissions. (s)?|-| '''Approve'''||# Save# Peer-review# Submit# Final review/Data QA# Approve

<p>Before a data entry form can be approved, you must decide whether ==Reconcile==__NOEDITSECTION__ Reconcile means to make two sets of numbers add up to the item records in same total which with IMSMA terms is the data entry form create new item records, update existing item records, or are associated with existing item records process of getting all different item typessubsets of Mine Action information in a country (e.g. This process is called 'operators'reconciliation''.</p><p>New item records will create a new accident, land, activity, location, education, QM, or victim in IMSMA. New item records will need to be assigned clearance information) to a locationcorrect and coherent national database.</p><p>data entry form item records can also update existing item records. Updates to existing item records can either replace an existing item record === New or combine certain item record attributes. When an existing item record is replaced, the summary of the existing item record is replaced with the data from the new item record. When an item record in ===__NOEDITSECTION__ Before a data entry form is combined with an existing item recordmay start, certain item record attributes are overwritten with the both at data from providers such as operators and at National Mine Action Authority, the new item record while other item record attributes are combined. Refer first and very important task is to determine if the ''Combining item records'' section for more details piece of information that is received on which item attributes are combined for each itema paper or as xml already exists in the database or not.</p><p>data entry form item records New information can also be associated with existing item records that are of two different types:* information about a different type. new item: For example, a victim Land or a Victim that is created by a previously not reported/entered into {{IMSMANG}}. The Land might have been contaminated 10 years ago or the Victim injured 5 years ago but from our {{IMSMANG}} perspective it is '''new data entry form can be associated with an existing accident. To establish a relationship between item records of different item types, you create a ''link' due to it is '''not''' between in the item recordsdatabase.</p><p>Item records can be reconciled from the Reconciliation tab on the Data Entry Form Editor window. The Reconciliation tab displays all * new information about an existing item records from : For example a polygon of an existing Land that previously did not have that recorded in the data entry form that need to be reconcileddatabase or a correction of date of birth for an existing Victim.</p>

Reconciling item records from The report that is received in both cases may not look any different so it is vital that the process of new information classification is thorough. Read more about Summary items and Data Entry Form Editor window allows you to select existing item records from a list. This chapter provides instructions for reconciling item records from the Forms '''[[Understanding IMSMA Information Model#Data Entry Form EditorForms and Summaries | here]]'''.

{| align="center"|- valign="top"|{| class="wikitable" width="600950"! colspan="4" align="center"| Data Entry Actions

| widthrowspan="125pt2" | '''IconFrom Data Entry menu'''| width="475pt" [[Reconcile as New]]| '''DescriptionOnly'''for New Locations| New

| align="center" | [[Image:ReconItemRecIcon.pngReconcile as Existing Item]] |Is '''not''' recommended anymore (Replace/Combine)| Allows you to reconcile items as new records, or with existing item records that you select from a list. Replace/Combine

| alignrowspan="center3" | '''From Summary window'''| [[Image:LinkItemRecIcon.pngAdd a Data Entry Form from the Summary Window | Add from Summary Window]] |Not for New Locations| Allows you to create a link between two item records of different item types. New

| align="center" | [[Image:RemoveReconIcon.pngUpdate from Summary Window]] |To update existing data| Removes the reconciliation or link between the item records.Update

| align[[Delete from the Summary Window | Delete from Summary Window]]| If the item should be Deleted from the database| Delete|-| rowspan="center4" | '''Other Reconcile Actions'''| [[Image:ReturnReconIcon.pngLink to Existing Item]] | Link may be used in combination which several of the other Actions| Link|-|[[Reassign Item to another Location]]| Returns any reconciliation done Special updating Action when to which Location an item is assigned| Change Location|-| [[Unlink Items]]| Special updating Action when items need to be Unlinked| Unlink|-| [[Unapprove a Data Entry Form from the IMSMA Navigation window to the Summary Window | Unapprove a Data Entry Form Editor window. This icon ]] | If this Action is used, all traceability and transparency is only available from the IMSMA Navigation window. lost| N/A