Changes

# ReconileReconcile

The major steps consist in their turn of several subtasks which may be carried out by one or more different persons and/or stakeholders in the Mine Action programme. For data quality purposes, it is important that the data is adequately checked. With multiple permission levels for the Approvalworkflow, different users can be assigned different permissions, allowing Mine Action Programmes to implement a data-entry workflow that distinguishes between data '''entry''' and data '''verification''' roles. {| |- valign="top"|{| class="wikitable" width="550"! colspan="2" align="center"| Data Entry Process|-| rowspan="3"| '''Reconcile'''| 1 Does it exists in DB?|-| 2 Select Action

| 3 '''Reconcile'''||# Does it exists in DB?# Select Action# Select template

| rowspan="3"| '''Data Entry'''||| 4 # Data Entry itself# Link(s)?

| 5 Link(s)?|-| rowspan="5"| '''Approve'''||| 6 # Save|-| 7 # Peer-review|-| 8 # Submit|-| 9 # Final review/Data QA|-| 10 # Approve

Reconcile means "to make two sets of numbers add up to the same total" which with IMSMA terms is the process of getting all different subsets of Mine Action information in a country (e.g. operators' clearance information) to a correct and coherent national database.

Before a data entry may start, both at data providers such as operators and at National Mine Action Authority, the first and very important task is to determine if the piece of information that is received on a paper or as MAxml, does it xml already exist exists in the database or not? .

New information are can be of two different types:* information about a new item : For example a Land or a Victim that is previously not reported/entered into {{IMSMANG}}. The Land might have been contaminated 10 years ago or the Victim injured 5 years ago but from our {{IMSMANG}} perspective it is '''new''' due to it is '''not''' in the database.* new information about an existing item: For example a polygon of an existing Land that previously did not have that recorded in the database or a correction of date of birth for an existing Victim.

| [[Reconcile by Creating a New Item Record|Reconcile as New]]

| [[Reconcile by Updating an Existing Item Record|Reconcile as Existing Item]]

| [[Add a Data Entry Form from the Summary Window | Add from Summary Window]]

| [[Update the Data in the Summary Window | Update from Summary Window]]

| [[Delete from the Summary Window | Delete from Summary Window]]

| rowspan="4"| '''Other Reconcile Actions'''| [[Reconcile by Linking to an Existing Item Record|Link to Existing Item]]

| [[Reassign an Item Location | Reassign Item to another Location]]

| [[Remove a Link Between Items | Unlink Items]]

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Depending on which Action you choose the Reconciliation tab of the Data Entry Form will be populated different{{New_6. The Actions in the ''From 0 | Add, Update and Delete from Summary window'' and ''Other Actions'' automatically populates the Reconciliation tabwere added in version 6.0. }}

[[Image:Fig42.png|400px|center]] {{Warning | When updating information the updating Data Entry Form's Date of information must be a later date than the Data Entry Form(s) that created the information since the calculation of the Summary item(s) are is based on Date of Information. If the date is earlier or the same, no change of the Summary items occurwill '''not''' be updated.}}

The last step of the ==Approve==__NOEDITSECTION__ [[Image:WB_Status.png|thumb|225px|Approval workflow / Data Entry is to specify on the Reconciliation tab if the item should be linked to another item. In {{IMSMANG}} the links implicate a relationship between the items. For example:* a link between an Activity and a Victim means that the Victim is a Demining Victim;* a link between two Victims means that they are family.Form Statuses]]

The first step in the Approval workflow is done by the Data Entry staff and saves the Data Entry Form. It may now be found in the Workbench. Until a Data Entry Form is approved, it exists only in the Workbench and does not update any Summary items. The report can still be modified or deleted.

=== Reject or Approve?===__NOEDITSECTION__ If the Data Verifier is not satisfied then the Data Entry Form will be Rejected. When the Data Quality is good enough the Data Entry Form may be Approved. The Approval will trigger an update of an existing item (Summary) or creating of a new item depending of chosen Action.

 [[Category:COONAA]]