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{{Outdated| This page is outdatedTOC right}}{{Note | To do The Data Entry and/or Submit/Approve process consists of three major steps:# Reconcile# Data Entry Forms, your {{IMSMANG}} user account must belong to a User Role that has permissions to do so. There are several different permissions e# Approve.g. ''Data Entry Form'' and ''Link''. Contact your {{IMSMANG}} Administrator if you have questions on permissions. }}

<center>{| align="center"|The major steps consist in their turn of several subtasks which may be carried out by one or more different persons and/or stakeholders in the Mine Action programme. For data quality purposes, it is important that the data is adequately checked. With multiple permission levels for the Approval workflow, different users can be assigned different permissions, allowing Mine Action Programmes to implement a data- valign="top"entry workflow that distinguishes between data '''entry''' and data '''verification''' roles. |{| class="wikitable" width="650"! colspan="2" align="center"| Data Entry Process|-| rowspan="3"| '''Reconcile'''| 1 Does it exists in DB?

| 2 '''Reconcile'''||# Does it exists in DB?# Select Action# Select template

| 3 Select template '''Data Entry'''||# Data Entry itself# Link(s)?

| rowspan="2"| '''Data EntryApprove'''| 4 Data Entry itself|-| 5 Link(s)?|-| rowspan="5"| '''Approve'''| 6 # Save|-| 7 # Peer-review|-| 8 # Submit|-| 9 # Final review/Data QA|-| 10 # Approve

Reconcile means "to make two sets of numbers add up to the same total" which with IMSMA terms is the process of getting all different subsets of Mine Action information in a country (e.g. operators' clearance information) to a correct and coherent national database.

Before a data entry may start, both at data providers such as operators and at National Mine Action Authority, the first and very important task is to determine if the piece of information that is received on a paper or as MAxml, does it xml already exist exists in the database or not? .

New information are can be of two different types:* information about a new item : For example a Land or a Victim that is previously not reported/entered into {{IMSMANG}}. The Land might have been contaminated 10 years ago or the Victim injured 5 years ago but from our {{IMSMANG}} perspective it is '''new''' due to it is '''not''' in the database.* new information about an existing item: For example a polygon of an existing Land that previously did not have that recorded in the database or a correction of date of birth for an existing Victim.

The report that is received in both cases may not look any different so it is vital that the process of new information classification is thorough. Read more about Summary items and Data Entry Forms '''[[Understanding IMSMA Information Model#Data Entry Forms and Summaries | here]]'''.

! colspan="34" align="center"| Data Entry Actions

| [[Reconcile by Creating a New Item Record|Reconcile as New]]

| [[Reconcile by Updating an Existing Item Record|Reconcile as Existing Item]]

| [[Add a Data Entry Form from the Summary Window | Add from Summary Window]]

| [[Update the Data in the Summary Window | Update from Summary Window]]

| [[Delete from the Summary Window | Delete from Summary Window]]

| rowspan="4"| '''From Summary windowOther Reconcile Actions'''| [[Reconcile by Linking to an Existing Item Record|Link to Existing Item]]

| [[Reassign an Item Location | Reassign Item to another Location]]

| [[Remove a Link Between Items | Unlink Items]]

xxx iamge recontabyou may see Depending on recon tab which Action you choose the Reconciliation tab of the Data Entry Form will be takenadd new column populated different. The Actions in table with Action name from recon the ''From Summary window'' and ''Other Actions'' automatically populates the Reconciliation tab.

[[Image:Recon tab Add from non-Location.png|600px|center]]<div align=== Select Data Entry Form template===__NOEDITSECTION__ "center">xxx in most cases there is only one template active per item'' Example of Reconciliation Tab ''Victim Victim Needs ass Land </ Land admindiv>

[[Image:Summary window toolbar.png|350px|center]]<div align="center">== Select Data Entry Form template===__NOEDITSECTION__ '' Summary window toolbar''</div>Next decision is to choose which template to use for the Data Entry. It might be appropriate to have more than one Data Entry template for one item, e.g. one for the information about the Victim and another template for Victim Needs Assessment. The item Activity is an example where each process has their own template, i.e. Non-Technical Survey, Technical Survey, EOD Spot Task, Completion Report, Post-Clearance Survey, etc.

For more information on how to do data entry, see [[Image:Understanding_IMSMA_Information_Model_-_Updating_CVs ver2.png|center|400px|''Example of Updating Summaries''Use the Data Entry Form Editor Window]]<div align="center">''Example of Updating Summaries''</div>.

{{Warning [[Image:Fig42.png|400px| When updating information the updating Data Entry Form's Date of information must be a later date than the Data Entry Form(s) that created the information since the calculation of the Summary item(s) are based on Date of Information. If the date is earlier or the same, no change of the Summary items occur.}}center]]

Read more about {{Warning | When updating information the updating Data Entry Form's Date of information must be a later date than the Data Entry Form(s) that created the information since the calculation of the Summary item and Data Entry Forms is based on Date of Information. If the date is earlier or the same, the Summary items will '''[[Understanding IMSMA Information Model#Data Entry Forms and Summaries | here]]not'''be updated.}}

=== Approve===__NOEDITSECTION__ {{Outdated| This page is outdated}} If the Data entry form item records can also update existing item records. Updates to existing item records can either replace an existing item record or combine certain item record attributes. When an existing item record is replaced, Verifier does not consider the summary content of the existing item record is replaced with Data Entry Form to meet the data from Data Quality standard of the new item recordMine Action programme e.g. When an item record in a data entry form is combined with an existing QM item record, certain item record attributes are overwritten with the data from the new item record while other item record attributes are combined. Refer should always be linked to an Activity then the [[Reconcile by Updating an Existing Item Record]] for more details on which item attributes are combined for each item. <p>Data entry form item records can also Entry Form will be associated with existing item records that are of a different type. For example, a victim that is created by a new data entry form can be associated with an existing accident. To establish a relationship between item records of different item types, you create a ''linkRejected'' between the item records. See [[Reconcile by Linking to an Existing Item Record]] for more information.</p>

<p>Item records can === Reject or Approve?===__NOEDITSECTION__ If the Data Verifier is not satisfied then the Data Entry Form will be reconciled from Rejected. When the Reconciliation tab on Data Quality is good enough the Data Entry Form Editor windowmay be Approved. The Reconciliation tab displays all Approval will trigger an update of an existing item (Summary) or creating of a new item records from the data entry form that need to be reconcileddepending of chosen Action.</p>

 [[Category:COONAA]]