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{{Outdated| This page is outdatedTOC right}}{{Note | To do The Data Entry and/or Submit/Approve process consists of three major steps:# Reconcile# Data Entry Forms, your {{IMSMANG}} user account must belong to a User Role that has permissions to do so. There are several different permissions e# Approve.g. ''Data Entry Form'' and ''Link''. Contact your {{IMSMANG}} Administrator if you have questions on permissions. }}

<center>{| align="center"|The major steps consist in their turn of several subtasks which may be carried out by one or more different persons and/or stakeholders in the Mine Action programme. For data quality purposes, it is important that the data is adequately checked. With multiple permission levels for the Approval workflow, different users can be assigned different permissions, allowing Mine Action Programmes to implement a data- valign="top"entry workflow that distinguishes between data '''entry''' and data '''verification''' roles. |{| class="wikitable" width="650"! colspan="2" align="center"| Data Entry Process|-| rowspan="3"| '''Reconcile'''| 1 Does it exists in DB?|-| 2 Select Action

| 3 '''Reconcile'''||# Does it exists in DB?# Select Action# Select template

| rowspan="2"| '''Data Entry'''||| 4 # Data Entry itself# Link(s)?

| 5 Link(s)?|-| rowspan="5"| '''Approve'''||| 6 # Save|-| 7 # Peer-review|-| 8 # Submit|-| 9 # Final review/Data QA|-| 10 # Approve

Reconcile means "to make two sets of numbers add up to the same total" which with IMSMA terms is the process of getting all different subsets of Mine Action information in a country (e.g. operators' clearance information) to a correct and coherent national database.

Before a data entry may start, both at data providers such as operators and at National Mine Action Authority, the first and very important task is to determine if the piece of information that is received on a paper or as MAxml, does it xml already exist exists in the database or not? .

New information are can be of two different types:* information about a new item : For example a Land or a Victim that is previously not reported/entered into {{IMSMANG}}. The Land might have been contaminated 10 years ago or the Victim injured 5 years ago but from our {{IMSMANG}} perspective it is '''new''' due to it is '''not''' in the database.* new information about an existing item: For example a polygon of an existing Land that previously did not have that recorded in the database or a correction of date of birth for an existing Victim.

The report that is received in both cases may not look any different so it is vital that the process of new information classification is thorough. Read more about Summary items and Data Entry Forms '''[[Understanding IMSMA Information Model#Data Entry Forms and Summaries | here]]'''.

{| class="wikitable" width="650950"! colspan="24" align="center"| Data Entry Actions|-! Type ! Name ! When to use! Action

| =[[Reconcile by Creating a New Item Record|Reconcile as New]]| '''Only''' for New Locations| New

| [[Reconcile by Updating an Existing Item Record|Reconcile as Existing Item]]| Is '''not''' recommended anymore (Replace/Combine)| Replace/Combine

| [[Add a Data Entry Form from the Summary Window | Add from Summary Window]]| Not for New Locations| New

| [[Update the Data in the Summary Window | Update from Summary Window]]| To update existing data| Update

| [[Delete from the Summary Window | Delete from Summary Window]]| If the item should be Deleted from the database| Delete

| rowspan="4"| '''From Summary windowOther Reconcile Actions'''| [[Reconcile by Linking to an Existing Item Record|Link to Existing Item]]| Link may be used in combination which several of the other Actions| Link

| [[Reassign an Item Location | Reassign Item to another Location]]| Special updating Action when to which Location an item is assigned| Change Location

| [[Remove a Link Between Items | Unlink Items]]| Special updating Action when items need to be Unlinked| Unlink

{{Outdated[[Image:Understanding IMSMA Information Model - Example Relationships Among Items.png|center|550px| This page is outdated}}''Example Relationships Among Items'']]<div align="center">form can be approved, you must decide whether the item records in the data entry form create new item records, update existing item records, or are associated with existing item records of different item types. This process is called ''reconciliationNote: Connections to Country Structure and Location have been omitted from the example''.</div>

New item records will create a new accident, land, activity, location, education, QM, assistance, or victim in IMSMA. ==Approve==__NOEDITSECTION__ [[New item records will need to be assigned to a locationImage:WB_Status.png|thumb|225px|Approval workflow / Data Entry Form Statuses]].

Data entry form item records can also update existing item records. Updates to existing item records can either replace an existing item record or combine certain item record attributes. When an existing item record is replaced, === Save===__NOEDITSECTION__ The first step in the summary of the existing item record Approval workflow is replaced with done by the data from Data Entry staff and saves the new item recordData Entry Form. When an item record It may now be found in the Workbench. Until a data entry form Data Entry Form is combined with an existing item recordapproved, certain item record attributes are overwritten with it exists only in the data from the new item record while other item record attributes are combinedWorkbench and does not update any Summary items. Refer to the [[Reconcile by Updating an Existing Item Record]] for more details on which item attributes are combined for each itemThe report can still be modified or deleted.

<p>Data entry form item records can also be associated with existing item records that are of a different type. For example, a victim that === Peer review===__NOEDITSECTION__ The next step in the Approval workflow is created by a new data entry form can be associated with an existing accident. To establish a relationship between item records to have another person to review the contents of different item types, you create a ''link'' between the item records. See [[Reconcile by Linking to an Existing Item Record]] for more informationData Entry Form.</p>

<p>Item records can be reconciled from === Submit===__NOEDITSECTION__ When the Reconciliation tab on Data Entry staff feels that the contents of the Data Entry Form Editor windowhas good enough data quality for the last review, they click on the button Submit and the status changes. The Reconciliation tab displays all item records from Data Entry Form is still in the data entry form that need to be reconciledWorkbench.</p>

Reconciling item records from === Final review ===__NOEDITSECTION__ If the Data Verifier does not consider the content of the Data Entry Form Editor window allows you to select existing meet the Data Quality standard of the Mine Action programme e.g. a QM item records from a listshould always be linked to an Activity then the Data Entry Form will be ''Rejected''. === Reject or Approve?===__NOEDITSECTION__ If the Data Verifier is not satisfied then the Data Entry Form will be Rejected. This section provides instructions for reconciling item records from When the Data Quality is good enough the Data Entry Form Editormay be Approved. The Approval will trigger an update of an existing item (Summary) or creating of a new item depending of chosen Action.

 [[Category:COONAA]]