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|[[HowTo: Export Auxiliary Data |Export Auxiliary Import a DataEntry Form from a xml File]]|[[HowTo: Export Maps Search for Exporting Data Entry Form | Export MapsData Entry Form from Advanced Search]]|[[HowTo: Export Approved Field Reports | Export Approved Field ReportsData Entry Form from Workbench]]|[[HowTo: Import Field Reports the Translations| Import Field ReportsTranslations]]|[[HowTo: Export the Translations | Export Translations]]|[[HowTo: Export Auxiliary Data|Export Auxiliary Data]]|[[Import Translations XLS data | Import Translationsof data from other sources]]

<p>The export feature allows you to save field report(s) that meet criteria that you specify to a file. This file can then be imported into another IMSMA system so that field reports can be shared.</p><p>To export approved field report(s):</p><ol><li>From the File menu, select Export.</li><li>From the Export menu, select Field Reports.</li>:The Field Report Export window displays ([[:Image:fig179.png|Figure 179]]). </ol> [[Image:fig179.png|center|500px|''Figure 179. Field Report Export Window'']]<div align="center">''Figure 179. Field Report Export Window''</div> <ol start="3"><li>Enter your name in the '''Exported by''' field or leave it blank.</li><li>Click the [[Image:StrucInfoIcon.png]] button to select the country structure for the field report(s) you would like to export.</li>:The Country Structure Selection window displays.<li>From the Country Structure Selection window:</li><ol startData Entry Forms="a"><li>Click the country structure on which you would like to generate the report.</li><li>Click the '''OK''' button.</li></ol><li>Select one of the following date options for the field report:</li>*''Date Approved'' – Applies the date range to the date that the field report was approved. *''Date Reported'' – Applies the date range to the date that the field report was reported.*''Last Updated Date'' – Applies the date range to the date that the field report was last updated.<li>Select the date range that a field report must fall within:</li><ol type="a"><li>Click the [[Image:DateInfoIcon.png]] button beside the Begin Date field to select the starting date.</li><li>Click the [[Image:DateInfoIcon.png]] button beside the End Date field to select the ending date.</li></ol><li>Click the '''Export''' button.</li>__NOEDITSECTION__:The Field Report Export Summary window displays a list of the field reports that match the criteria ([[:Image:fig180.png|Figure 180]]).</ol> [[Image:fig108.png|center|500px|''Figure 180. Field Report Export Summary Window'']]<div align="center">''Figure 180. Field Report Export Summary Window''</div> primary mechanism {{| style="border:2px solid lightgray; float:center; margin:10px;"|align="left" style="padding: 5px 10px 5px 10px"|[[Image:bulb2.png|25px|Represents a tip or note IMSMANG}} uses for using IMSMA Mobilesharing information is the Data Entry Forms.]]|align="left" style="padding: 5px 10px 5px 10px"| The greater Data Entry Forms contain the number vast majority of field reports that meet the criteria specified in the Field Report Export window, the longer it will take the Field Report Export Summary window to display. |{{IMSMANG}} <ol start="9"><li>Do one of the following:</li>*To export the field report(s), click the '''OK''' button. :The Save window displays. *To cancel the export operation, click the '''Cancel''' button.<li>From the Save window:</li><ol type="a"><li>Navigate to the directory where you would like to save the file.</li><li>Enter the name of the file in the File Name field.</li><li>Click the '''Save''' button.</li>:The field report(s) data and are saved to the file and directory that you specified. When the export has completed, the Export Complete window displays. </ol><li>Click sole repository for entering operational information into the '''OK''' button.</li>:The Export Complete window closes. An .XML file of the exported field reports is created in the directory that you specified.</ol> ===How to Import Field Reports===<p>The import feature allows you to import field reports from another IMSMA system into your IMSMA systemdatabase.</p> {| style="border:2px solid lightgray; float:center; margin:10px;"|align="left" style="padding: 5px 10px 5px 10px"|[[Image:bulb2.png|25px|Represents a tip or note for using IMSMA Mobile.]]|align="left" style="padding: 5px 10px 5px 10px"| Before you import field reports, ensure that:*The field report templates, custom defined fieldsSo, exporting and option selection values have been imported into the receiving IMSMA system. *The field report template name is exactly the same as the field report template name used by the field report that you are importing. *The country structure levels Data Entry Forms let Information Managers easily share information between {{IMSMANG}} installations and areas exist in the system.|other {{IMSMANG}} <p>Data will only be imported for attributes represented on your field report template. For example, if the field report(s) that you are importing use a template with 50 attributes, but your template only contains 20 of the 50 attributes, data will only be imported for the 20 attributes.</p> <p>To import a field report:</p><ol><li>From the File menu, select Import.</li><li>From the Import menu, select Field Reports.</li>:The Field Report Import window displays (tools such as [[Portal:Image:fig181.pngRemote Entry |Figure 181IMSMA Remote Entry]]). </ol> [[Image:fig181.png|center|500px|''Figure 181. Field Report Import window'']]<div align="center">''Figure 181. Field Report Import window''</div> <ol start="3"><li>Click the '''Browse''' button.</li>:The Open window displays.<li>From the Open window:</li><ol type="a"><li>Navigate to the directory where the file that you would like to import is located.</li><li>Select the file name.</li><li>Click the '''Open''' button.</li>:In the Field Report Import window, the number of field reports and the number of objects associated with the reports are displayed in the XML Summary section of the window. The contents of the file are displayed in the Raw XML View section.</ol></ol> [[Image:fig182.png|center|500px|''Figure 182. Field Report Import window'']]<div align="center">''Figure 182. Field Report Import window''</div> <ol start="5"><li>Click the '''Import''' button.</li>:The Field Report Import Options window displays.<li>In the Field Report Import Options window, select one of the options listed in Table 52.</li>:If you do not want to import the field reports, click the Cancel button.</ol>

<center>{| class="wikitable" width="500"|-| align="center" colspan="2" | '''Table 52. Description of Import Options'''|-| width="125pt" | '''If you choose to…'''| width="375pt" | Data Entry Forms may be exported and imported in '''The field reports...xml'''|-| Approve all field reports || <p>With no import errors and complete reconciliation are imported and marked as Approved.</p><p>With import errors and/or incomplete reconciliation are imported, marked as Needs Approval, and added to the Workbench.</p>|-| Import only || <p>Are imported, marked as Needs Approval, and added to the Workbenchformat.</p>|}</center>

<ol start="7"><li>Click When [[Import a Data Entry Form from a xml File | importing Data Entry Forms]] in xml format into {{IMSMANG}} , there are occasionally problems with the data that cause the data to not be fully imported. These ''import issues'OK''' buttonare tracked on each Data Entry Form and must be resolved before the Data Entry Form can be [[Approve Data Entry Forms from the Workbench | approved]] from the [[Access and Use the Workbench Window | Workbench]].</li>:The Information window displays a message stating Typically, import issues are the result of references to Data Entry Form Template, Locations or Auxiliary data such as Places, Organisations, Ordnance or Country Structure elements that do not exist in the field report import is importing database. These issues can be resolved easily by creating the necessary auxiliary data and complete. <li>Click the '''Close''' buttonData Entry Forms.</li><li>If you chose This functionality is designed to permit imports to continue even if some of the '''Approve all field reports''' option, the Approval Results window displayslinked data is missing.</li></ol>

[[Image:fig63.png|center|500px|''Figure 183. Approval Results Window'']]<div align="center">=Translations==__NOEDITSECTION__''Figure 183In addition to Data Entry Forms, the translations of enumeration values can be exported and imported into {{IMSMANG}}. Using this functionality, Information Managers can export translations that already exists for a language or create a completely new translation file so it may be edited with Rosetta-J instead of translating one by one in the Data Inventory Manager. Approval Results Window''</div>

<p>Field reports that were approved appear in ==Auxiliary Data==__NOEDITSECTION__{{IMSMANG}} supports the Approved Field Reports section export of the Approval Results window. The Approval Date column lists the date and time the reports were approved.</p>Auxiliary data in two different formats:* xml, for external tools such as [[Portal:Remote Entry |IMSMA Remote Entry]]<p>Reports that were not approved appear * csv, for use in the Non-Approved Field Reports sectione. The Non-Approval column lists the reasons they were not approvedg. Possible reasons include ''Reconciliation Incomplete'', ''Import Error'', and ''Unknown Error''in Excel.</p>

<ol><ol type="a"><li>Click the {{Warning | Note that neither xml or csv/xls '''Donecannot''' button.</li><li>If be imported back into an {{IMSMANG}} system without the help of a field report was not approved, open the Workbench window and double-click the row associated with the unapproved field report.</li>:The Field Report Editor window displays.<li>Resolve the error on the Reconciliation tab if applicable. See the ''Field reports – [[Reconciling ItemsInformation Management Team | GICHD IM advisor]]'' section for additional information.</li><li>Resolve the error on the Import Issues tab if applicable. When complete, check the '''All Import Issues have been resolved''' checkbox.</li><li>Click the '''Approve''' button.</li>:The Information window displays confirming the field report was approved.</ol></ol> }}

<ol start="10">=Map Exports==__NOEDITSECTION__<li>If you chose the '''Import Only''' option, the Field Report Import Results window displaysThe map is possible to export in two formats; pdf or apm (ESRI Arc Pad Map).</li></ol>

==Non-Exportable Data==__NOEDITSECTION__Certain data within {{IMSMANG}} , particularly the administrative data, is not exportable to any external format. These include:* [[Image:fig184.pngSaved Searches Window |centerSaved searches]], * [[Using the Impact Scoring Tool in IMSMANG |500pxImpact scoring schemes]]* [[Defining Roles, Permissions and Users |''Figure 184. Field Report Import Results Window''Permissions]]<div align="center">* [[Using the Tasking Tool in IMSMANG | Tasks and Work items]] and ''Figure 184* [[Designing Summary Templates | Summary templates]]. Field Report Import Results Window''</div>Contact your [[Information Management Team | GICHD IM advisor]] if you need to export any of these.

<p>The Imported Items section ==Import of the window lists the items that were imported. Any errors that occurred during the data from other sources==__NOEDITSECTION__It is possible to import are noted in the Error Log section of the window. You can save data from other sources or the error log to a file Auxiliary data as mentioned above by clicking the Save Log buttonusing importing scripts. You can also view Contact your [[Information Management Team | GICHD IM advisor]] if you have questions about import errors on the Import Issues tab of the Field Report Editor windowscripts.</p>

[[Category:Maintaining IMSMA]][[Category:How ToNAA]]