Import Geospatial Data from Excel

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Various windows in IMSMA allow you to import geospatial data from external source files. These external source files can be either Excel spreadsheets (with a .xls or .xlsx file extension), or shapefiles (with a .shp file extension).

To import geospatial data:

  1. Click the Import Points button.
  2. The Open window displays.
  3. From the Open window:
    1. Navigate to the directory where the file that you would like to import is located.
    2. Select the file name.
    3. Click the Open button.
    4. The geospatial data from the spreadsheet is appended to any existing data in the Points or Polygons table.

Excel Import Business Rules

To import geospatial data from an Excel spreadsheet, the file must be created according to the following business rules:

  1. The columns in the spreadsheet must be in a certain order from left to right.
Geospatial Data Spreadsheet
Column Description
ProjName The coordinate system for the point.
PolyID The ID for the polygon or polyline.
PointNo The point number for the point. The point identified as point 1 will be imported as a starting point; all other points will be imported as a turning point.
PointID The ID for the point.
PointType The type of point (Benchmark, Start Point, Turning Point, etc.).
Xcoord The longitude of the point in WGS84 format. The import process currently only supports WGS84 format.
Ycoord The latitude of the point in WGS84 format. The import process currently only supports WGS84 format.
Distance The distance of the point from the point referenced by FrPointID.
Bearing The bearing of the point from the point referenced by FrPointID.
FrPointID The from point.
PointDesc The point description.
  1. The first row of the spreadsheet should not contain data because it is ignored by the import process. You should use the first row of the spreadsheet for column headings.

Sample Spreadsheet with Geospatial Data

Sample Spreadsheet with Geospatial Data

  1. If you would like to import geospatial data for multiple shapes, keep the points for each shape together in the spreadsheet and begin each new shape with point number 1. The example shown below illustrates a spreadsheet which defines two polylines.

Sample Spreadsheet with Data For Two Polylines

Sample Spreadsheet With Data For Two Polylines

  1. The Point ID cannot be NULL, and must be unique across all points in the Excel spreadsheet and existing points in the Points table and Polygon/Polyline points table at the geospatial widget of the target object.
  2. The Point Type must be valid.
  3. When a Poly ID is provided, the coordinate data is a polygon/polyline point. Otherwise, the coordinate data is considered a single point.
  4. The PointNo cannot be NULL for any polygon/polyline points. If the PointNo is NULL and the coordinate is a single point, the PointNo will be set to 1.
  5. If the Bearing, Distance, and FrPointID are not NULL, the Xcoord and Ycoord values will be disregarded/voided.
  6. The Bearing value must be in the range of -360 to +360.
  7. The Xcoord and Ycoord values must conform to the coordinate reference format selected at the geospatial widget. Available coordinate formats are: dd, dd:mm, dd:mm:ss, X/Y, and MGRS.
  8. The selected coordinate reference system at the geospatial widget is the coordinate system for the coordinate data in the Excel input file. Please note that the ProjName column in the Excel input file is purely for manual reference and not used in the Point Editor Excel Import function.
  9. The Excel input file must conform to the Excel template provided by the GICHD.