Changes

__NOEDITSECTION__[[Image:IM cycle.png|300px|center]] The After standardising auxiliary data, the next step in setting up {{IMSMANG }} is to customise implement the necessary customisation of the database reflecting the identified data elements that are trackedrequirements. Using Information managers have the possibility to modify the information about additional data fields documented database in Chapter 1, information managers can begin two ways:* modifying existing data fields and creating CDFsi. The objective of this step is to ensure that all data elements necessary for programme operations are available in IMSMANGe. This step must be completed prior to designing forms for data entry so fields that these changes exist in the database from installation which often are reflected on the referred to as system fields* creating new data entry forms. IMSMANG does not automatically change data entry forms when data elements fields which are changedreferred to as Custom Defined Fields (CDFs).

Using the IMSMANG Data Inventory Manager, information managers can create new data elements or modify existing elements to map to their programme’s information needs. Because IMSMANG comes with more than 1,000 data elements in its initial configuration, it The objective of this step is important to review these elements to determine if these adequately address the ensure that all data entry needs of the fields and values necessary for Mine action programmeoperation are available in {{IMSMANG}}. Where there are elements This step should be completed prior to designing Data Entry Form templates so that these changes are not included in the initial configurations, information managers can use reflected on the Data Inventory Manager to create themEntry Forms.

The {{note|{{IMSMANG}} does '''not''' automatically change Data Entry Form templates when changes are made in the Data Inventory Manager categorises all data elements by the type of item they belong to so that information managers can quickly navigate to the desired data elements.}}

The [[Image:UserManual_DataInventoryManagerWindow.png|center|600px|''Data Inventory Manager window lists all IMSMA item attributes and allows you to group the item attributes into meaningful categories. The Window'']]<div align="center">''Data Inventory Manager window also allows you to manage custom defined fields (CDFs) and custom options. Window''</div>

The ==Data categories==__NOEDITSECTION__{{IMSMANG}} comes with more than 1,000 system fields from installation and therefore it is important to search in the Data Inventory Manager window has two panes. The pane on the left displays before adding CDFs in order to [[Filter Item Attributes | determine if a data field already exists]] '''before''' adding it as a list of all items and the item attributes within themCDF. The pane on the right displays Data Inventory Manager shows the data field by item attributes in and [[Data Categories | sub-categories]] so information managers can quickly navigate and find the selected item or data category on the leftfields. It is also possible to [[Add a Data Category | add more categories]] and [[Add a Data Category | move fields between categories]].

[[File:{{Note | If there are many fields/CDFs in one category the Data Inventory Manager Windowmay be slow to load.png|440pxIf that is the case then [[Move Fields Between Data Categories |''Figure 140. Data Inventory Manager Window''move]]fields/CDFs into a new or existing category.}}

[[File:Icons in the Data Inventory Manager.png|440px|''Table 45. Icons in the Data Inventory Manager'']] [[File:Icons in the Data Inventory Manager Window .png|440px|''Table 45. Icons in the Data Inventory Manager Window'']] ==Create New Data ElementsModify Existing Fields==Information managers can create CDFs for those data elements not predefined in IMSMANG. IMSMANG does not limit the number of CDFs that can be created for each item; however, it is recommended that information managers use CDFs judiciously because the collection and management of unnecessary data is a substantial contributor to system performance and staff productivity issues in many programmes.__NOEDITSECTION__

|[[HowTo:Add a Data Category | Add a Data Categoryvalues to enumeration list]]|[[HowTo:View Item Attributes Within a Data Category]]|[[HowTo:Change a Data Category Name | Change a Data Category NameDisplay Option for Single Select]]|[[HowTo:View Items of a Category and Filter Item Attributes | View Items of a Category and Filter Item Attributes]]|[[HowTo:Move Item Attributes into a Data Category|Move Item Attributes into a Data Category]]|[[HowTo:Remove a Data Category|Remove a Data Category]]|[[HowTo:Add Custom Defined Fields|Add Custom Defined Fields]]|[[HowTo:Add Subobject Custom Defined Fields|Add Subobject Custom Defined Fields]]|[[HowTo:View and/or Change Custom Defined Fields|View and/or Change Custom Defined Fields]]|[[HowTo:Inactivate Custom Defined Fields|Inactivate Custom Defined Fields]]|[[HowTo:Translate Custom Defined Field Labels|Translate Custom Defined Field Labelsenumeration lists]]|[[HowTo:Add a Custom OptionPoly Property|Add a Custom OptionPoly Property]]

When determining new data elements to add to IMSMANGUsing the Data Inventory Manager, it is important to carefully consider information managers can customise the types values of data existing enumeration lists to be collected and the format of the datareflect local programme needs. Using the correct data type for each element is critical Information managers can add new values to preserving the ability to search, calculate, sort and report information easily. The table below identifies the data types available in IMSMANG enumeration lists and some search options for eachdeactivate existing values.

Table 8[[Image:AdminGuide_ModifyingDataElements. IMSMANG png|center|500px|''Modifying Data TypesFields'']]<div align="center">''Modifying Data Fields''</div> For example, the existing “Safety and Security Threat” data field for Land includes the values that are listed on the left side of the image. However, information managers can deactivate the values that their Mine action programmes don’t use and add the values that they do, as shown on the right side of the image.

Uses Search OptionsDate/Time Storage of datesWhile adding and deactivating new values is an effective and important capability within {{IMSMANG}}, times or dates and times. Examples include Date information managers should approach changing the text of Accident and Data Entry Dateexisting values carefully. Is betweenIs before/afterNumber Storage of all numeric Because many values are used across different data used fields, for calculations. Examples include Number of Devices Found example, the values “Yes” and Total Population“No,” modifying these values can have unintended consequences. EqualsDoes not equalIs greater than/less than

Text Storage of unstructured, textual data. Text data can be as small as a few characters or as long as several paragraphs. Text elements are good for storing data that cannot be stored in other formats, such as comments or narrative descriptions.==Create New Data Fields==__NOEDITSECTION__ Is{{HowTo'sContains|[[Custom Defined Fields]]Does not contain|[[Add Custom Defined Fields]]Pick lists (single select |[[View and multiple select) Storage of structured data where values must be confined to certain pre-defined choices. Ideal for structuring data for searching, reporting and translating. Examples include Type of Activity and Terrain. Is in/or Change Custom Defined Fields]]Is not in |[[Add Subobject Custom Defined Fields|Add Subobject Custom Defined Fields]]

===Dates, Text and Numbers===To create date, text and number fields in IMSMANG, information managers first select the type of item to create a CDF for and the type of CDF. Different types of fields make different operations available. For example, number fields enable calculations, date fields enable date searching and text fields enable text searching. After selecting the CDF, information managers provide a label and an optional description for the CDF. {{note|Text fields are limited to a set number of characters. Larger amounts of data can be attached to a field report and stored in the database}}  ===Pick Lists===Creating pick lists is one of the most powerful functionalities available in the IMSMANG Data Inventory Manager. Using this functionality, information Information managers can create rich data attributes CDFs for each IMSMANG item that are searchable, translatable and customisable. Pick lists preserve those data integrity by preventing problems associated with typographical errors, misspellings and other data entry errors, enabling users to compile and compare data easily. When created, the values for the pick lists can be modified to reflect changing needs over time. Pick list data can be used in tools such as the Impact Scoring tool as well as in sorting and filtering. Data in single-select pick lists can be used to change the display of data on the map based on their values. For example, information managers can show different symbols on the map for different item attributes such as status, priority and type.  Creating a new pick list fields not predefined in {{IMSMANG requires information managers to first determine whether the pick list should allow the selection of single values (using radio buttons) or multiple values (using checkboxes). When this determination is made, the values for the pick list can be added and the pick list created. Information managers can also provide translations for the values, which automatically display for users running IMSMANG in other languages}}. When the desired data elements are added to the Data Inventory Manager, information managers can proceed to form design to add the elements to the data collection forms. {{note|* When creating single-select pick lists, information managers should include a “Not specified” value, which users can select when a more appropriate value is not listed. This option helps prevent inaccurate data from being added to the database.* Single-select pick lists cannot be changed to multiple select pick listsIMSMANG}} ==Modify Existing Elements==In addition to creating new data elements using the Data Inventory Manager, information managers can customise the values of existing pick lists to reflect local programme needs. Information managers can add new values to the pick lists and deactivate existing values. Deactivating existing values does not remove limit the values from the database nor does it change existing data or forms. Rather, it removes the options from the Source Tree in the Form Designer so number of CDFs that the values can no longer be added to new forms. {{note|Deactivating or changing a value in the Data Inventory Manager does not change the forms that use the original value. Additional steps should be taken to prevent the original value from being used created for data entry. These include updating and republishing all data entry forms that use the deactivated or changed value}} For exampleeach item; however, an existing “Mine Action Area Type” data element for hazards could include the values it is recommended that are listed on the left side of the figure below. However, information managers can deactivate the values that their programmes don’t use and add the values that they do, as shown on CDFs sensibly because the right side creation of the figuremany CDFs is a substantial contributor to poor system performance.

Figure 17. Modifying Data Elements==Using {{IMSMANG}} in a different language than English==__NOEDITSECTION__This lets information managers track {{IMSMANG}} provides the individual types of hazards they defined capability to translate and documented run the entire system in Chapter 1different languages. LikewiseTo fully translate the system into one or more languages, there are two parts to consider. The GUI i.e. what the ability to modify existing data elements gives information managers fine control over all user see and the data elements they want . How to track in IMSMANG translate the GUI is described '''[[Update the Localisation Files | here]]''' and how they are tracked.  While adding and deactivating new values is an effective and important capability within IMSMANG, information managers should approach changing the text of existing values carefully. Because many values are used across different data elements, for example, to translate the enumeration values “Yes” and “No,” modifying these values can have unintended consequences. {{note|It /or CDFs is preferable to add new values to pick lists and deactivate unnecessary elements than to modify described '''[[Export the text of the value}} ==Manage Data Elements=====Data Elements Groups===All data elements in Translations | here]]'''. If the Data Inventory Manager are grouped by item. When a data element is added Mine Action programme needs to an item, it becomes an attribute of that item and cannot be moved to another item. However, information managers can divide data elements into subgroups for easier managementmulti-language e. IMSMANG comes with several predefined subgroups for each item including an “Uncategorised” groupg. These groups are completely customisable Lao and can English then two different sets of Data Entry Forms may be used to combine similar data elements, making it easier to find them during field report template designdeveloped or the Data Entry Form may contain labels in both languages.

For example[[Image:DataInventoryManager2.png|center|600px|'' Buttons in Data Inventory Manager Window'']]<div align="center">''Buttons in Data Inventory Manager Window''</div>{| class="wikitable"! Left side! Description|-| [[Image:UserManual_TranslateSelectedTermsIcon.png]]| Allows you to translate the name of the categories. |-| [[Image:FieldTemplateIcon.png]]| If an item is selected in the tree structure, an information manager can create a group of hazard data elements called “Used” that contains all category is added to the selected item.|-| [[Image:FieldViewIcon.png]]| If a data elements used in category is selected, allows you to change the local version of IMSMANG and another group called “Unused” that contains data elements not used by the programmecategory name.|-| [[Image:EcksButton. Another option for grouping png]]| If a data elements category is by functionselected, allows you to delete a data category. |-! Right side! Description|-| [[Image:UserManual_MoveSelectedItemAttributeIcon.png]]| Allows you to move the selected field(s) into a new or an existing data category. For example|-| [[Image:FieldViewIcon.png]]| If a multi- or single select system field is selected, an information manager can create allows you to add or inactive enumeration values. If a group called “Terrain Data” and include slopeCDF is selected, allows you to change the label, vegetation description and water feature data elementsdisplay format. A second group called “Impact Information” can contain data elements for If the number of households impactedCDF is a multiple selection or single selection type, allows you to also change the type of agricultural effects and blockagesselection values. |-| [[Image:FieldTemplateIcon. By grouping data elements these wayspng]]| If a category is selected, users browsing adds a CDF field to the Data Inventory Manager or designing data entry forms can quickly navigate selected category.|-| [[Image:EcksButton.png]]| If a CDF is selected, allows you to the elements they needdelete unused CDFs.|}

{{note|When running IMSMANG in a multilingual environment, translate CDFs and modified data elements immediately to make the translations available for form design and data entry. If the data elements are not translated, users only see the original values entered, no matter which language they have selectedNavBox IMSMA NG Administration}}[[Category:NAA]]