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Data Inventory Manager

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[[Image:IM cycle.png|300px|center]]
{{note|{{IMSMANG}} does '''not''' automatically change Data Entry Form templates when changes are made in the Data Inventory Manager.}}
 
{{IMSMANG}} comes with more than 1,000 system fields from installation and therefore it is important to search in the Data Inventory Manager before adding CDFs in order to determine if a data field already exists '''before''' adding it as a CDF.
 
The Data Inventory Manager shows the data field by item and [[Data Categories | sub-categories]] so information managers can quickly navigate and find the data fields. It is also possible to [[Add a Data Category | add more categories]] and [[Add a Data Category | move fields between categories]].
[[Image:UserManual_DataInventoryManagerWindow.png|center|600px|''Data Inventory Manager Window'']]
''Data Inventory Manager Window''
</div>
 
==Data categories==__NOEDITSECTION__
{{IMSMANG}} comes with more than 1,000 system fields from installation and therefore it is important to search in the Data Inventory Manager before adding CDFs in order to [[Filter Item Attributes | determine if a data field already exists]] '''before''' adding it as a CDF. The Data Inventory Manager shows the data field by item and [[Data Categories | sub-categories]] so information managers can quickly navigate and find the data fields. It is also possible to [[Add a Data Category | add more categories]] and [[Add a Data Category | move fields between categories]].
{{Note | If there are many fields/CDFs in one category the Data Inventory Manager may be slow to load. If that is the case then [[Move Fields Between Data Categories | move]] fields/CDFs into a new or existing category.}}
==Modify Existing Fields==__NOEDITSECTION__
{{HowTo's
|[[Add values to enumeration list]]
|[[Change Display Option for Single Select]]
|[[Translate enumeration lists]]
|[[Add a Poly Property|Add a Poly Property]]
}}
Using the Data Inventory Manager, information managers can customise the values of existing enumeration lists to reflect local programme needs. Information managers can add new values to the enumeration lists and deactivate existing values.
==Create New Data Fields==__NOEDITSECTION__
Information managers can create CDFs for those data fields not predefined in {{IMSMANG}}. {{IMSMANG}} does not limit the number of CDFs that can be created for each item; however, it is recommended that information managers use CDFs sensibly because the creation of many CDFs is a substantial contributor to poor system performance.
{{HowTo's
|[[Data Categories]]
|[[Custom Defined Fields]]
|[[Add Custom Defined Fields]]
|[[View and/or Change Custom Defined Fields]]
|[[Add Subobject Custom Defined Fields|Add Subobject Custom Defined Fields]]
|[[Add values to enumeration list]]|[[Add a Poly Property|Add a Poly Property]]
}}
Information managers can create CDFs for those data fields not predefined in {{IMSMANG}}. {{IMSMANG}} does not limit the number of CDFs that can be created for each item; however, it is recommended that information managers use CDFs sensibly because the creation of many CDFs is a substantial contributor to poor system performance.
 
When determining new data fields to add to {{IMSMANG}}, it is important to carefully consider the types of data to be collected and the format of the data. Using the correct data type for each field is critical to preserving the ability to search, calculate, sort and report information easily.
 
===Dates, Text and Numbers===__NOEDITSECTION__
To create date, text and number fields in {{IMSMANG}}, information managers first select the type of item to create a CDF for and the type of CDF. Different types of fields make different operations available. For example, number fields enable calculations, date fields enable date searching and text fields enable text searching. After selecting the CDF, information managers provide a label and an optional description for the CDF.
 
{{note|Text fields are limited to a set number of characters. Larger amounts of data can be attached to a Data Entry Form and stored in the database.}}
 
===IMSMA Enums (Multiple Select and Single Select)===__NOEDITSECTION__
Creating enumeration lists is one of the most powerful functionalities available in the {{IMSMANG}} Data Inventory Manager. Using this functionality, information managers can create rich data fields for each {{IMSMANG}} item that are searchable, translatable and customisable. Enumeration lists preserve data integrity by preventing problems associated with typographical errors, misspellings and other data entry errors, enabling users to compile and compare data easily. When created, the values for the enumeration lists can be modified to reflect changing needs over time.
 
Enumeration list data can be used in tools such as the Impact Scoring tool as well as in sorting and filtering. Data in single-select enumeration lists can be used to change the display of data on the map based on their values. For example, information managers can show different symbols on the map for different fields such as status, priority and type.
 
Creating a new enumeration list in {{IMSMANG}} requires information managers to first determine whether the enumeration list should allow the selection of single values (using radio buttons) or multiple values (using checkboxes). When this determination is made, the values for the enumeration list can be added and the enumeration list created. Information managers can also provide translations for the values, which automatically display for users running {{IMSMANG}} in other languages.
When the desired data fields are added to the Data Inventory Manager, information managers can proceed to form design to add the field to the data collection forms.
 
{{note|
* When creating single-select enumeration lists, information managers should include a “Not specified” value, which users can select when a more appropriate value is not listed. This value helps prevent inaccurate data from being added to the database.
* Single-select enumeration lists cannot be changed to multiple select enumeration lists.}}
 
==Using {{IMSMANG}} in a different language than English==__NOEDITSECTION__
{{IMSMANG}} provides the capability to translate and run the entire system in different languages. To fully translate the system into one or more languages, there are two parts to consider. The GUI i.e. what the user see and the data. How to translate the GUI is described '''[[Update the Localisation Files | here]]''' and how to translate the enumeration values and/or CDFs is described '''[[Export the Translations | here]]'''. If the Mine Action programme needs to be multi-language e.g. Lao and English then two different sets of Data Entry Forms may be developed or the Data Entry Form may contain labels in both languages.
[[Image:DataInventoryManager2.png|center|600px|'' Buttons in Data Inventory Manager Window'']]
<div align="center">
''Buttons in Data Inventory Manager Window''
</div>
{| class="wikitable"
! colspan="2" | Buttons in the Data Inventory Manager Window Left side! Description
|-
! Button| [[Image:UserManual_TranslateSelectedTermsIcon.png]]! Description| Allows you to translate the name of the categories.
|-
| [[Image:FieldTemplateIcon.png]]
| * If a data an item is selected in the tree structure, a data category is added to the selected item. (left)* If a category is selected, adds a CDF field to the selected category. (right)|-| [[Image:UserManual_TranslateSelectedTermsIcon.png]]| Allows you to translate the name of the categories. (left)
|-
| [[Image:FieldViewIcon.png]]
| * If a data category is selected, allows you to change the data category name. (left) * If a field with customisable values is selected, allows you to add or inactive enumeration values. (right) * If a CDF is selected, allows you to change the label, description, active checkbox, or text display. If the CDF is a multiple selection or single selection type, allows you to also change the selection values. (right)
|-
| [[Image:EcksButton.png]]
| * If a data category is selected, allows you to remove delete a data category. (left)* If a CDF is selected, allows you to remove unused CDFs. (right)|-! Right side! Description
|-
| [[Image:UserManual_MoveSelectedItemAttributeIcon.png]]
| Allows you to move the selected field(s) into a new or an existing data category. (right) |-| [[Image:FieldViewIcon.png]]| If a multi- or single select system field is selected, allows you to add or inactive enumeration values. If a CDF is selected, allows you to change the label, description and display format. If the CDF is a multiple selection or single selection type, allows you to also change the selection values. |-| [[Image:FieldTemplateIcon.png]]| If a category is selected, adds a CDF field to the selected category.|-| [[Image:EcksButton.png]]| If a CDF is selected, allows you to delete unused CDFs.
|}
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