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An important part of establishing data/information exchange is to plan and document the workflows so smooth data exchange and high-quality information is obtained.
==Ensuring Correct Roles and Permissions are Assigned==__NOEDITSECTION__
Establishing correct roles and permissions is a key factor in managing and maintaining data exchange within {{IMSMANG}}. Using the permissions structure, the information manager can carefully control access to key functions that affect data exchange including Data Entry Form templates, Custom Defined Fields, Auxiliary data and Data Entry Form approval. When permissions are correctly established and roles and user accounts created, information managers can distribute the {{IMSMANG}} dataset to implementing partners knowing that key data controls are in place.
Using the example of the Central Mine Action Authority and regional sites, the following principles for user account creation and permissions should be considered:
* '''Central Mine Action Authority''': Ensure Central Mine Action Authority has exclusive control over user accounts and roles, Data Entry Form templates, the Data Inventory Manager and auxiliary data.
* '''Regional Sites''': Ensure that regional sites have data entry, approval and import/export permissions. Remove permissions for user accounts and roles and auxiliary data.
By establishing a set of limited permissions for the regional sites, information managers can prevent the accidental or intentional creation of new data elements not available at the Central Mine Action Authority that could affect the ability of the Central Mine Action Authority to import Data Entry Forms and cause the dataset to become fractured.
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[[Category:DSA]]