Using Data Entry Forms

Data entry is performed by completing data entry form templates.

Data entry form templates can present different data entry formats: alphanumeric or numeric-only fields, multiple or single-select lists and widgets, which contain standardised information that can automatically be displayed on the data entry form template.

Once completed, a data entry form is ready to be saved or submitted for approval.

Your data entry form templates have been designed by your local system administrator. Follow your local SOP or contact your local system administrator for guidance on data entry formats.

How To

Display the Data Entry Form Templates Window and Filter Templates Add a Data Entry Form Use the Data Entry Form Editor Window Enter an Object ID in the Data Entry Form Enter Date Information in the Data Entry Form Enter Country Structure Data in the Data Entry Form Enter Organisation Data in the Data Entry Form Enter Place Data in the Data Entry Form Enter Explosive Data in the Data Entry Form Enter Geospatial Data in the Data Entry Form Enter Single Geospatial Points in the Data Entry Form Enter Polygone/Polyline Points in the Data Entry Form Retrieve Geographic Coordinates from the Map in the Data Entry Form Import Polygone/Polyline Points from an Excel Spreadsheet in the Data Entry Form Manage Data Entry Form Attachments Submit Data Entry Forms Save Data Entry Forms to the Workbench

Contents

Open a Data Entry Form Template

1. Choose Data Entry > Data Entry Forms > Add Data Entry Form...
2. Select the data entry form template of your choice and click OK.

>Click to select an organisation.



>Click to select a place.



>Click File:Select an Explosive.png to select explosive ordnance.



File:LightBulb.png To add a quantity, enter the value in the Quantity column.

File:Options.png

• To add polygon/polyline points click File:Select an Explosive.png.



Locate the spreadsheet in your directory and click Open.

Entering Data into the Data Entry Form Template

File:LightBulb.png Text fields take alphanumeric values. Numeric fields take numeric values only.

>Click to generate an ID number.

>Click to select a date.

>Click to select a country structure area.

File:LightBulb.png To remove explosive ordnance from your data entry form template, select the row and click. File:Remove.png

File:LightBulb.png To remove explosive ordnance from your data entry form template, select the row and click File:Remove.png. On activity templates, the explosive ordnance widget presents additional fields.

>Click File:Pencil.png to enter geographic coordinates.

File:Geographic Coordinates.png

File:Addirional Fields.png

• To add single points, click File:Select an Explosive.png.

File:LightBulb.png See the Point window on this page for help entering information in the window.

File:Error Message.png Enter points of polygons or polylines in the order they should be drawn in. Indicate the sequence in the Point No. field.

• To retrieve geographic coordinates from your map, click File:Retrieve.png

File:Error Message.png Geographic coordinates that are retrieved from the map are stored in WGS84 decimal degrees format.

• To import polygons and polylines from an Excel spreadsheet, click .

File:LightBulb.png Ensure that the spreadsheet displays the following columns and data.

Adding Attachments to the Data Entry Form Template

1. Click File:Click Add.png
2. Click to upload a new attachment

For more information see HowTo:Manage Data Entry Form Attachments.

Saving the Data Entry Form Template

1. Click Save.

File:LightBulb.png The data entry form is added to the Workbench with a status of Needs Completion. and click File:Pencil.png.

Submitting the Data Entry Form Template

1. Click Submit. File:Submit.png

   File:LightBulb.png The data entry form is added to the Workbench with a status of Needs Approval.