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IMSMA<sup>NG</sup> allows information managers to control {{Note | To add, change permissions for associated with, or delete IMSMA<sup>NG</sup> functions through the management of users and roles. With multiple permission levels for the Workbench, for example, different users can be assigned different permissions, allowing programmes to implement a data-entry workflow that distinguisheses between data entry and data verification roles. It is recommended to set up a you must have permission structure that reserves approval authority for Data Entry Forms for the most trusted users''Role Admin''.}}
{{IMSMANG}} allows information managers to control permissions for {{IMSMANG}} functions through the management of Users and Roles.
[[Image:Approval buttons.png|center|500px]]
<div align="center">
''Permission to Save - Submit - Approve - Reject are controlled by which Role the User belong to''
</div>
With multiple permission levels for the Approval process, for example, different users can be assigned different permissions, allowing Mine Action Programmes to implement a Data Entry workflow that distinguishes between Data Entry and Data Verification roles. It is recommended to set up a permission structure that reserves approval authority for Data Entry Forms for the most experienced users.
Some of the permissions have [[Change Permission Access Level | two different levels]]:
* Read-only
* Read and Write
{| class="wikitable"
! colspan="2" | Typical IMSMA<sup>NG</sup> [[Recommended Roles and Permissions | Recommended ]]{{IMSMANG}} Roles
|-
! Role
|-
| Data Entry
| Users whose primary function is to enter Data Entry Forms and other data into the system. This role may or may not include the ability to approve Data Entry Forms.
|-
| Data Verification
| Users who typically perform quality checks on the data entered by Data Entry users. This role is often responsible for verifying the accuracy of the data entered and approving Data Entry Forms.
|-
| Operations
| Users who typically browse for information within IMSMA<sup>NG</sup> {{IMSMANG}} to make operational decisions. Operations users may sometimes be grouped by function (for example, education, clearance, or victim assistance). These users often perform searches for data, generate reports and analyze analyse the data to support operational needs.|-| Operator Administrator| User that is not working at the NMAA and has more permission than Data Entry users. These could be permissions that is needed after installation e.g. Reference system or permission to publish Data Entry Forms templates.
|-
| Systems IMSMA Administrator| Users who perform information management-Information Management / System administrator specific functions such as creating Data Entry Form templates, designing printing reports, backing up and restoring data and other technical functions.
|-
| Guest
| Users with essentially read-only access to browse data.
|}
{{note| To add, change permissions associated with, or remove IMSMA roles, you must have access to the Role Admin permission}}
{{Note | Ensure that NMAA has '''exclusive''' control over user accounts and roles, Data Entry Form templates, the Data Inventory Manager and Auxiliary data.}} Access to IMSMA {{IMSMANG}} functions are handled by the use of permissions. Permissions allow a user to view information related to a function, or view and change information related to a function. Roles are named groups of permissions that can be assigned to users. IMSMA {{IMSMANG}} includes several [[Predefined Roles | predefined roles that have one or more permissions assigned ]] with the installation. It is '''strongly''' recommended to customise these roles to themthe need of the Mine Action Programme. The predefined IMSMA It is of course also possible to add new roles or copy existing roles are Operations, System Administrator, Data Entry, and Guest.
{{HowTo's
|[[Role List Window]]
|[[Role Editor User List Window]]|[[Add a New Role]]|[[Change Permission Access LevelPredefined Roles]]|[[View Recommended Roles and/or Change Role Permissions]]|[[Copy an Existing Role]]|[[Remove a Role]]|[[Access and Use the User List Window]]|[[Use the User Editor Window]]
}}
You can use the predefined roles as is, or you can change them to suit your needs{{New_6. You can also add 0 | 5 new roles or copy existing roles. The following sections provide information for performing these actions. The default permissions associated permission groups with IMSMA’s predefined roles and their descriptions are listed belowRead only variations have been added:* Assistance classification* Cause classification* Country structure* Hierarchy manager* Needs classification}}
{| class="wikitable"
! colspan="3" | Default Permissions for IMSMA Roles
|-
! Role Name
! Default Permissions
! Provides Access to...
|-
| rowspan="29"| Operations
| Auxiliary Data Export
| Export country structure, explosive ordnance, organisation, and place data.
|-
| Country Structure Mgmt
| Add or change country structures and country structure levels.
|-
| Data Inventory Manager
| Add, change, and remove custom defined fields, custom option values, and data categories.
|-
| Data Entry Form
| Add, save, submit, and delete Data Entry Forms.
|-
| Data Entry Form Approve
| Approve Data Entry Forms.
|-
| Data Entry Form Export
| Export Data Entry Forms.
|-
| Data Entry Form Import
| Import Data Entry Forms.
|-
| Data Entry Form Reject
| Reject Data Entry Forms.
|-
| Data Entry Form Submit
| Submit Data Entry Forms.
|-
| Form Template Design
| Add, change, and remove Data Entry Form templates.
|-
| Form Template Publish
| Publish Data Entry Form templates.
|-
| Impact Scoring
| Add, change, remove, and generate impact scores.
|-
| Link
| Add links between item records.
|-
| Object Obsoletion
| Toggle items in the Location Summary window between active and inactive.
|-
| Explosive Ordnance
| Add, change, and remove explosive ordnance. For this permission, you can also specify read-only access.
|-
| Organisations
| Add, change, and remove IMSMA organisations. For this permission, you can also specify read-only access.
|-
| Places
| Add and change IMSMA places. For this permission, you can also specify read-only access.
|-
| Print
| Print the results.
|-
| Published Form Mgmt
| Change the status of Data Entry Forms.
|-
| Reference System Manager
| Add, change, and remove coordinate reference systems used by IMSMA.
|-
| Reporting
| Generate reports.
|-
| Role Admin
| Add, change, and remove roles and assign permissions to roles.
|-
| Search
| Locate item records that meet specified criteria.
|-
| Task
| Add, change, and remove tasks and work items.
|-
| Theme Customisation
| Assign subcategories (sub-themes) to themes displayed on the IMSMA Navigation window’s map.
|-
| Map Display
| Change IMSMA icons and map themes displayed on the IMSMA Navigation window’s map.
|-
| User Admin
| Add, change, and deactivate users.
|-
| Summary Manager
| Add, change, publish, and remove customised Summaries.
|-
| XLS Import
| Import Data Entry Form data in .xls file format.
|-
| rowspan="2" | System Administrator
| Map Export
| Export a map to an .apm file.
|-
| Map Import
| Import a map into IMSMA.
|-
| rowspan="6" | Data Entry
| Data Entry Form
| Add, save, submit, and delete Data Entry Forms.
|-
| Ordnance (read-only)
| View explosive ordnance.
|-
| Organisations (read-only)
| View IMSMA organisations.
|-
| Places (read-only)
| View IMSMA places.
|-
| Print
| Print the results.
|-
| Search
| Locate item records that meet specified criteria.
|-
| Guest
| Search
| Locate item records that meet specified criteria.
|}
{{Note| 1st July 2016 it was reported that users must have ''Read and Write'' on Organisation in order to be able to enter geographical data in Data Entry Forms. Investigations are on-going.}}{{NavBox Getting started with IMSMANG Administration}} [[Category:NAA]]