<li>Click the '''Next''' button.</li>
The window to group the report data displays. The group by step allows you to list item records that have the same value for the selected group by field together in the report.
[[:Image:iRep03.png|Figure 3]] illustrates an example of a report that groups its results by gazetteer. For more information on grouping, refer to Grouping.
<p>Grouping allows you to organise the report results using the values of a particular field. Grouping results makes it easier to identify the records which share a common value. Rather than having to visually scan the report results to determine which records have a common value, grouping automatically organises the results for you.</p>
<p>To illustrate, suppose you wanted to create a report to list all lands within each location ID. The procedures that have been discussed so far in this training module would simply list all lands along with their location ID. Although the location ID is included in the report, it would be difficult, tedious, and time-consuming to scan the entire report to identify those lands that have a common location ID
[[Image:iRep07.png|center|500px|''Figure 7. Land report with no grouping'']]