Using Data Entry Forms

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Ambox outdated serious.svg.png The preferred method of entering data is not to start from the Data Entry menu.
The Data Entry process is a series of steps to ensure the approval of high-level quality data inside IMSMANG. To help achieve this aim, is important to have locally defined standard operating procedures (SOPs) for Data Entry which defines who-does-what and who is responsible for Data 'Verification.

The Data Entry process consists of three major steps:

1. Reconile

2. Data Entry

3. Approve.

Data entry is performed by completing Data Entry Form templates. Data Entry Form templates contain different data field formats for example:

  • alphanumeric or numeric fields,
  • multiple or single-select lists and
  • table widgets.

Once completed, a Data Entry Form may be Saved or Submitted for approval.

The Data Entry Form templates have been designed by your IMSMA administrator. Follow your local SOP or contact your IMSMA administrator for guidance on how to enter data.


Data Entry Process

In the previous step of the Data Entry process, Reconcile, which Action and Data Entry Form template to use have been decided.

Enter data in a Data Entry Form Template

Fig42.png

Button Description
MFRABtn01.png Allows you to attach a file to the Data Entry Form.
ExportUnappIcon.png Exports the Data Entry Form.
Print.png Prints the Data Entry Form.
Generate ID Number.png This button is used for automatically generate an object ID.
Select a Date.png This button is used for entering date information.
CSA.png This button displays is used for entering Country Structure information.
Pencil for points.png This button is used for entering geospatial information.
Select and Organisation.png This button is used for entering Organisation information.
Select a Place.png This button is used for entering Place information.

Adding Attachments to the Data Entry Form

    File:Click Add 2.png
  1. Click to upload a new attachment
Button Description
Approve button.png Removes the Data Entry Form from the Workbench. After a Data Entry Form has been approved, it can no longer be changed. An approved Data Entry Form can be viewed from the Location Summary and Item Summary windows. In order to approve a Data Entry Form, it must have a Location assigned to it.
Reject button.png Saves the Data Entry Form to the Workbench with a Rejected status.
Save button.png Saves the Data Entry Form information to the Workbench with a Saved status so that you can update the Data Entry Form information at a later time.
Submit button.png Saves the Data Entry Form information to the Workbench with a Submitted status.
Cancel button.png Closes the Data Entry Form Editor window without saving the information. (The user is given a warning message prior to closing the report.)