Difference between revisions of "Using Data Entry Forms"

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{{Reference guide header|Data entry is performed by completing data entry form templates.
 
 
Data entry form templates can present different data entry formats: alphanumeric or numeric-only fields, multiple or single-select lists and widgets, which contain standardised information that can automatically be displayed on the data entry form template.
 
 
Once completed, a data entry form is ready to be saved or submitted for approval.
 
 
Your data entry form templates have been designed by your IMSMA administrator. Follow your local SOP or contact your IMSMA administrator for guidance on data entry formats.
 
}}
 
 
__FORCETOC__
 
{{TOC right}}
 
 
 
{{HowTo's
 
{{HowTo's
|[[Data Entry Forms|Data Entry Forms]]
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|[[Data Entry Forms]]
|[[Use the Data Entry Form Editor Window|Use the Data Entry Form Editor Window]]
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|[[Data Fields]]
 
}}
 
}}
  
===Open a Data Entry Form Template===__NOEDITSECTION__
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Data entry is performed by filling in a Data Entry Form (DEF). This section explains how the different widgets/controls function:
 
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* [[Using the ID Generator|ID widget]]
<ol>
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* [[Enter Date Information in the Data Entry Form| Date]]
<li>Choose Data Entry > Data Entry Forms > Add Data Entry Forms...</li>
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* [[Enter Text or Numeric Information in the Data Entry Form|Text and Numeric]]
 
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* [[Using Option Lists in the Data Entry Form| Single- and multi-select]]
[[File:Test.png|440px|]]
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* [[Enter Auxiliary Data | Auxiliary Data]]
 
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* [[Enter Geospatial Data in the Data Entry Form|Geospatial Data]].
<li>Select the data entry form template of your choice and click OK.</li>
 
 
 
[[File:Select Template.png|440px|]]
 
 
 
<li>On forms that have Organisation, click [[File:Select and Organisation.png|20px|<span title=""></span>]] to select an organisation on the Data Entry Form Editor.</li>
 
 
 
[[File:Select an Organization 2.png|440px|]]
 
 
 
<li>On forms that have a Place, click [[File:Select a Place.png|20px|<span title=""></span>]] to select a place on the Data Entry Form Editor.</li>
 
 
 
[[File:Select a Place 2.png|440px|]]
 
 
 
<li>On forms that have an Ordnance, click [[File:FieldTemplateIcon.png|20px|<span title=""></span>]]  to select explosive ordnance on the Data Entry Form Editor.</li>
 
 
 
[[File:Select an Explosive 2.png|440px|]]
 
 
 
{{note| To add a quantity, enter the value in the Quantity column.}}
 
 
 
[[File:Quantity.png|440px|]]
 
 
 
{{note| To remove explosive ordnance from your data entry form template, select the row and click [[File:EcksButton.png|20px]].}}
 
 
 
[[File:Remove Explosive.png|440px|]]
 
 
 
{{note| On activity templates, the explosive ordnance widget presents additional fields.}}
 
 
 
[[File:Additional Fields.png|440px|]]
 
 
 
<li>On forms that have Points and Polygons, click [[File:Pencil_for_points.png|20px|<span title=""></span>]] to enter Points, Polygons, and Polylines with the geodata widget. A description of when to use the different point types may be find [[Point types| here]]. </li>
 
 
 
 
 
[[File:Geographic Coordinates.png|600px|]]
 
 
 
To add single points, click [[File:FieldTemplateIcon.png|20px|<span title=""></span>]].
 
 
 
[[File:Add Point.png|600px|]]
 
 
 
The Point window displays.
 
 
 
[[File:Options.png|440px|]]
 
 
 
To add polygon/polyline points click [[File:FieldTemplateIcon.png|20px|<span title=""></span>]].
 
 
 
[[File:Polyline Points.png|600px|]]
 
 
 
[[File:Polyline Points 2.png|440px|]]
 
 
 
{{note| Enter points of polygons or polylines in the order they should be drawn in. Indicate the sequence in the Point No. field.}}
 
 
 
To retrieve geographic coordinates from your map, click [[File:GeoDataIcon.png|20px]] on the Point and Polygon/Polyline List window. The following toolbar displays. See [[Draw on the Map to Specify Geographic Coordinates]] for more information.
 
 
 
[[File:Retrieve 2.png|440px|]]
 
 
 
{{note| Geographic coordinates that are drawn on the map will use the coordinate system and format that is specified in the Point and Polygon/Polyline List window even if the map is projected to another coordinate system and/or format.
 
[[File:WGS84.png|440px|]]}}
 
 
 
To import polygons and polylines from an Excel spreadsheet or Shapefile, click [[File:Import.png|20px|<span title=""></span>]]. See [[Import Geospatial Data from Excel]] and [[Import Geospatial Data from Shapefile]] for more information.
 
 
 
{{note| Ensure that the spreadsheet displays the following columns and data.
 
[[File:SampleSpreadsheetWithDataForTwoPolylines.png|440px|]]}}
 
</ol>
 
 
 
 
 
===Entering Data into the Data Entry Form Template===__NOEDITSECTION__
 
 
 
{{note| Text fields take alphanumeric values. Numeric fields take numeric values only.}}
 
 
 
Click [[File:Generate ID Number.png|20px|<span title=""></span>]] to generate an ID number.
 
 
 
Click [[File:Select_a_Date.png|20px|<span title=""></span>]] to select a date.
 
 
 
[[File:Calendar.png|340px|]]
 
 
 
On forms that have a Country, click [[File:CSA.png|20px|<span title=""></span>]] to select a country structure area.
 
 
 
[[File:CSA2.png|340px|]]
 
 
 
 
 
===Adding Attachments to the Data Entry Form Template===__NOEDITSECTION__
 
 
 
<ol>
 
 
 
[[File:Click Add 2.png|440px|]]
 
 
 
<li>Click [[File:Upload Attachment.png|20px|<span title=""></span>]] to upload a new attachment</li>
 
 
 
</ol>
 
 
 
===Saving the Data Entry Form Template===__NOEDITSECTION__
 
 
 
#Click Save.
 
 
 
[[File:Save.png|440px|]]
 
 
 
{{note| The data entry form is added to the Workbench with a status of Saved.  [[File:Needs Completion.png|440px|]]}}
 
 
 
===Submitting the Data Entry Form Template===__NOEDITSECTION__
 
 
 
#Click Submit.
 
 
 
[[File:Submit.png|440px|]]
 
  
{{note| The data entry form is added to the Workbench with a status of Submitted. [[File:Needs Approval.png|440px|]]}}
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The Data Entry '''process''' is a series of steps to ensure high-level quality data inside {{IMSMANG}} which is explained '''[[Reconciling and Approving Data in IMSMANG |here]]'''.
  
 
{{NavBox Working with IMSMA}}
 
{{NavBox Working with IMSMA}}
  
 
[[Category:CRI]]
 
[[Category:CRI]]

Latest revision as of 13:34, 22 June 2016

Data entry is performed by filling in a Data Entry Form (DEF). This section explains how the different widgets/controls function:

The Data Entry process is a series of steps to ensure high-level quality data inside IMSMANG which is explained here.