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Using Data Entry Forms

5,379 bytes removed, 14:34, 22 June 2016

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{{Reference guide header|Data entry is performed by completing data entry form templates.

 

Data entry form templates can present different data entry formats: alphanumeric or numeric-only fields, multiple or single-select lists and widgets, which contain standardised information that can automatically be displayed on the data entry form template.

 

Once completed, a data entry form is ready to be saved or submitted for approval.

 

Your data entry form templates have been designed by your IMSMA administrator. Follow your local SOP or contact your IMSMA administrator for guidance on data entry formats.

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{{HowTo's

|[[Data Entry Forms|Data Entry Forms]]|[[Add a Data Entry Form|Add a Data Entry Form]]|[[Use the Data Entry Form Editor Window|Use the Data Entry Form Editor Window]]|[[Enter an Object ID in the Data Entry Form|Enter an Object ID in the Data Entry Form]]|[[Enter Date Information in the Data Entry Form|Enter Date Information in the Data Entry Form]]|[[Enter Country Structure Data in the Data Entry Form|Enter Country Structure Data in the Data Entry Form]]|[[Enter Organisation Data in the Data Entry Form|Enter Organisation Data in the Data Entry Form]]|[[Enter Place Data in the Data Entry Form|Enter Place Data in the Data Entry Form]]|[[Enter Explosive Ordnance Data in the Data Entry Form|Enter Explosive Data in the Data Entry Form]]|[[Enter Geospatial Data in the Data Entry Form|Enter Geospatial Data in the Data Entry Form]]|[[Manual Geospatial Data Entry|Manual Geospatial Data Entry]]|[[Draw on the Map to Specify Geographic Coordinates|Draw on the Map to Specify Geographic Coordinates]]|[[Import Geospatial Data from Excel|Import Geospatial Data from Excel]]|[[Import Geospatial Data from Shapefile|Import Geospatial Data from Shapefile]]|[[Manage Data Entry Form Attachments|Manage Data Entry Form Attachments]]|[[Save Data Entry Forms to the Workbench|Save Data Entry Forms to the WorkbenchFields]]

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===Open a Data Entry Form Template===__NOEDITSECTION__ <ol><li>Choose Data Entry > Data Entry Forms > Add Data Entry Forms...</li> [[File:Test.png|440px|]] <li>Select the data entry form template of your choice and click OK.</li> [[File:Select Template.png|440px|]] <li>On forms that have Organisation, click [[File:Select and Organisation.png|20px|<span title=""></span>]] to select an organisation on the Data Entry Form Editor.</li> [[File:Select an Organization 2.png|440px|]] <li>On forms that have is performed by filling in a Place, click [[File:Select a Place.png|20px|<span title=""></span>]] to select a place on the Data Entry Form Editor.</li> [[File:Select a Place 2.png|440px|]] <li>On forms that have an Ordnance, click [[File:Select an Explosive(DEF).png|20px|<span title=""></span>]] to select explosive ordnance on This section explains how the Data Entry Form Editor.<different widgets/li> [[Filecontrols function:Select an Explosive 2.png|440px|]] {{note| To add a quantity, enter the value in the Quantity column.}} * [[File:Quantity.png|440px|]] {{note| To remove explosive ordnance from your data entry form template, select Using the row and click. [[File:Remove.pngID Generator|20px|<span title=""></span>]]}} [[File:Remove Explosive.png|440px|]] {{note| To remove explosive ordnance from your data entry form template, select the row and click [[File:Remove.png|20px|<span title=""></span>]]. On activity templates, the explosive ordnance ID widget presents additional fields.}} [[File:Additional Fields.png|440px|]] <li>On forms that have Points and Polygons, click * [[File:Pencil_for_points.png|20px|<span title=""></span>]] to enter Points, Polygons, and Polylines on Enter Date Information in the Data Entry Form Editor.</li> Click [[File:Pencil_for_points.png|20px|<span title=""></span>]] to enter geographic coordinates.  [[File:Geographic Coordinates.png|600px|]] To add single points, click [[File:Select an Explosive.png|20px|<span title=""></span>]]. [[File:Add Point.png|600px|]] The Point window displays. [[File:Options.png|440px|]] To add polygon/polyline points click [[File:Select an Explosive.png|20px|<span title=""></span>]]. [[File:Polyline Points.png|600px|Date]] * [[File:Polyline Points 2.png|440px|]]   {{note| See the Point window on this page for help entering information in the window.}} {{warning| Enter points of polygons Text or polylines Numeric Information in the order they should be drawn in. Indicate the sequence in the Point No. field.}} To retrieve geographic coordinates from your map, click [[File:Retrieve.png|20px|<span title=""></span>]] [[File:Retrieve 2.png|440px|]] {{warning| Geographic coordinates that are retrieved from the map are stored in WGS84 decimal degrees format.}} [[File:WGS84.png|440px|]] To import polygons and polylines from an Excel spreadsheet, click [[File:Import.png|20px|<span title=""></span>]]. {{note| Ensure that the spreadsheet displays the following columns and data. [[File:Spreadsheet Display.png|440px|]]}}</ol>  ===Entering Data into the Data Entry Form Template===__NOEDITSECTION__ {{note| Text fields take alphanumeric values. and Numeric fields take numeric values only.}} Click [[File:Generate ID Number.png|20px|<span title=""></span>]] to generate an ID number. Click * [[File:Select_a_Date.png|20px|<span title=""></span>]] to select a date. [[File:Calendar.png|340px|]] On forms that have a Country, click [[File:CSA.png|20px|<span title=""></span>]] to select a country structure area. [[File:CSA2.png|340px|]]  ===Adding Attachments to Using Option Lists in the Data Entry Form Template===__NOEDITSECTION__ <ol> [[File:Click Add 2.png|440px|Single- and multi-select]] <li>Click * [[File:Upload Attachment.pngEnter Auxiliary Data |20px|<span title=""></span>Auxiliary Data]] to upload a new attachment</li> For more information see * [[Manage Enter Geospatial Data Entry Form Attachments]].</ol> ===Saving in the Data Entry Form Template===__NOEDITSECTION__ #Click Save. [[File:Save.png]] {{note| The data entry form is added to the Workbench with a status of Saved. [[File:Needs Completion.png|440px|Geospatial Data]]}} ===Submitting the Data Entry Form Template===__NOEDITSECTION__ #Click Submit. [[File:Submit.png|440px|]]

{{note| The data entry form Data Entry '''process''' is added to the Workbench with a status series of Submitted. steps to ensure high-level quality data inside {{IMSMANG}} which is explained '''[[File:Needs Approval.png|440pxReconciling and Approving Data in IMSMANG |here]]}}'''.

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