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IMSMA<sup>NG</sup> allows information managers to control permissions for IMSMA<sup>NG</sup> functions through the management of users and roles. With multiple permission levels for the Workbench, for example, different users can be assigned different permissions, allowing programmes to implement a data-entry workflow that distinguisheses between data entry and data verification roles. It is recommended to set up a permission structure that reserves approval authority for field reports Data Entry Forms for the most trusted users.
{| class="wikitable"
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| Data Entry
| Users whose primary function is to enter field reports Data Entry Forms and other data into the system. This role may or may not include the ability to approve field reportsData Entry Forms.
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| Data Verification
| Users who typically perform quality checks on the data entered by Data Entry users. This role is often responsible for verifying the accuracy of the data entered and approving field reportsData Entry Forms.
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| Operations
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| Systems Administrator
| Users who perform information management-specific functions such as creating field report Data Entry Form templates, designing reports, backing up and restoring data and other technical functions.
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| Guest
| Add, change, and remove custom defined fields, custom option values, and data categories.
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| Field ReportData Entry Form| Add, save, submit, and delete field reportsData Entry Forms.
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| Field Report Data Entry Form Approve| Approve field reportsData Entry Forms.
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| Field Report Data Entry Form Export| Export field reportsData Entry Forms.
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| Field Report Data Entry Form Import| Import field reportsData Entry Forms.
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| Field Report Data Entry Form Reject| Reject field reportsData Entry Forms.
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| Field Report Data Entry Form Submit| Submit field reportsData Entry Forms.
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| Form Template Design
| Add, change, and remove field report Data Entry Form templates.
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| Form Template Publish
| Publish field report Data Entry Form templates.
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| Impact Scoring
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| Object Obsoletion
| Toggle items in the Location View Summary window between active and inactive.
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| Explosive Ordnance
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| Published Form Mgmt
| Change the status of field reports Data Entry Forms and export field reports Data Entry Forms for the handheld.
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| Reference System Manager
| Add, change, and deactivate users.
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| View Summary Manager| Add, change, publish, and remove customised current viewsSummaries.
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| XLS Import
| Import field report Data Entry Form data in .xls file format.
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| rowspan="2" | System Administrator
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| rowspan="6" | Data Entry
| Field reportData Entry Form| Add, save, submit, and delete field reportsData Entry Forms.
|-
| Ordnance (read-only)